Rockport Common Council

ROCKPORT COMMON COUNCIL MAY 9, 2016 5:15 PM

MEMBERS IN ATTENDANCE: Connie Hargis, Roxie Decker, Donna Lashley, Joe Carpenter, Mayor Gay Ann Harney, Asst. Clerk-Treasurer Becky Frobeter, City Attorney John Wetherill and City Council Attorney Bryan Rudisill. Ferman Yearby, absent.

PLEDGE: The Pledge of Allegiance was said by all in attendance.

MINUTES APPROVAL: Connie made a motion to approve the minutes of the previous meeting; Roxie seconded the motion. All were in favor and the motion was

MUSEUM REPORT: Charlie reported that opening day was May 1st and they have received visitors from all around the country. He also stated that he would have several school groups in the next few weeks. Also, work continues on the Crawford cabin.

OLD BUSINESS-NEW ORDINANCES:

(POLICE DEPARTMENT FEE ORDINANCE)-Connie made a motion to consider ordinance number 2016-2, AN ORDINANCE CREATING A FEE FOR ACCIDENT REPORTS AND CREATING FEES FOR CRASH REPORTS AND FINGERPRINTING AND NO FEE FOR VEHICLE IDENTIFICATION NUMBER CHECKS; Joe seconded the motion. All were in favor and the motion was approved. Connie made a motion to adopt Ordinance 2016-2; Roxie seconded the motion. All were in favor and the motion was approved.

(MUSEUM AND VILLAGE FEES ORDINANCE)-Connie made a motion to consider ordinance number 2016-3, AN ORDINANCE REGULATING THE USE OF AND ADMISSION AND RENTAL CHARGES FOR THE LINCOLN PIONEER VILLAGE AND MUSEUM; Joe seconded the motion. All were in favor and the motion was approved. Connie made a motion to adopt Ordinance 2016-3; Joe seconded the motion. All were in favor and the motion was approved.

(FAIR BIDDING ORDINANCE)-Connie made a motion to consider ordinance number 2016-4, AN ORDINANCE TO ESTABLISH RESPONSIBLE BIDDING PRACTICES AND SUBMISSION REQUIREMENTS FOR SUBMITTING BIDS TO PERFORM CONSTRUCTION WORK ON PUBLIC WORKS PROJECTS; Roxie seconded the motion. All were in favor and the motion was approved. Connie made a motion to adopt Ordinance 2016-4; Joe seconded the motion. All were in favor and the motion was approved.

(AMENDED NEPOTISM ORDINANCE –IF NEEDED)-It was determined that this was not needed since we have a 2012 resolution in place. (AMENDMENT TO SALARY ORDINANCE)-Connie made a motion to consider ordinance 2016-5, AN AMENDMENT TO SALARY ORDINANCE 2015-11; Donna seconded the motion. All were in favor and the motion was approved. Connie made a motion to terminate the position of Director on May 15th; Joe seconded the motion. All were in favor and the motion was approved. Connie made a motion to create the co- director position effective May 16th; Roxie seconded the motion. All were in favor and the motion was approved. Connie made a motion to approve Ordinance 2016-5; Roxie seconded the motion. All were in favor and the motion was approved.

OLD BUSINESS:

(FIFTH STREET ROAD WORK UPDATE)-Mayor Harney reported that we are trying to get everything completed before June 1st for our “Fifth Street Project”. We will be getting Fifth Street potholed so we can locate our utilities.

(CSO UPDATE)-We signed an agreed order with IDEM for our long-term control program. The mayor has asked permission to request an extension from IDEM. Connie made a motion to request an extension from IDEM; Donna seconded the motion. All were in favor and the motion was approved. Also, the mayor shared CSO plans for improvements at the city garage. This will take off approximately five acres of drainage. Connie made a motion to accept the plan for the city garage; Roxie seconded the motion. All were in favor and the motion was approved.

(TRAVEL AND EXPENSE REIMBURSEMENT)-Connie made a motion to add an addendum to the current employee handbook outlining travel and expense reimbursement; Roxie seconded the motion. All were in favor and the motion was approved.

(CITY TRASH SERVICE)-Tabled until the next meeting.

(SPENCER COUNTY FAIR)-Mayor Harney gave an update to improvements made to the city park regarding lighting, etc. The mayor requested permission to purchase playground mulch for the playgrounds at the city park. This will be a cost of $14,050 and she is looking for funding-since the park does not have it in their current budget. Connie made a motion to take funds from the AEP Capital fund to pay for this; Roxie seconded the motion. All were in favor and the motion was approved.

(JUNK CAR STORAGE)-This was tabled until the next meeting.

NEW BUSINESS: The city has received their LOIT special disbursement from the State in the amount of $37,009.53. Per the state requirement we have to put 75 percent into a special fund, 257, to be used only for infrastructure. We have the decision on what to do with the remaining 25 percent of this money. After a brief discussion, it was determined to deposit all of the money into fund 257. Mayor Harney requested permission to apply for a sidewalk/curbing grant-it would be an 80/20 match. The council was favorable of this request

(Mosquito spraying update)-The mayor gave an update on the mosquito spraying. The street department will be out spraying on a regular basis.

Street Department Report: Darren Ewing gave the street department report (see attached).

CLAIMS SIGNED: Claims were signed.

ADJOURNMENT: Connie made a motion to adjourn; Donna seconded the motion. All were in favor and the motion was approved.