Special School Board Meeting

SPECIAL SCHOOL BOARD MEETING OF THE BOARD OF EDUCATION MCINTOSH, SOUTH DAKOTA AT THE MAIN CAFÉ & GRILL WEDNESDAY-DECEMBER 7TH, 2011 AT 5:00 P.M.

Board President, Bill Chase called Special School Board Meeting to order at 5:05 P.M. with the following members present: Chris Bailey, Marcia Schell, Sandy Baumberger and Bill Chase. Absent: Landon Arnold. Also present: Superintendent-Dick Schaffan, Business Manager-Rose M. Fritz, Elementary Principal-Jonathan Frey, Director of Building & Grounds-Alan Hoff, Instructors-Marie Nehl/Bob Schuh, and Johnson Control Representatives-Larry Schmidt and Michael Hubbard.

Purpose of meeting is to go over the Final Design-Build Facility Improvement Project Proposal with Johnson Controls. Michael Hubbard and Larry Schmidt gave a presentation on topics of remodeling/renovation/improvements of the McIntosh School Building.

With no action taken at this time, Board President, Bill Chase adjourned meeting at 6:45 P.M. A special meeting has been scheduled for December 21st at 5:00 P.M.

______William Chase-School Board President

______Rose M. Fritz-Business Manager

REGULAR SCHOOL BOARD MEETING OF THE BOARD OF EDUCATION MCINTOSH SCHOOL DISTRICT WEDNESDAY-DECEMBER 7TH, 2011 AT 7:04 P.M.

Board President Bill Chase called meeting of the Board of Education for the McIntosh School District # 15-1, McIntosh, South Dakota to order with the following members present: Chris Bailey, Bill Chase, Marcia Schell and Sandy Baumberger. Absent: Landon Arnold. Also present: Superintendent-Dick Schaffan; Business Manager-Rose Mary Fritz and Principal/Athletic Director-Jonathan Frey. Visitors present: Janitorial Administrator-Alan Hoff: Instructors-Bob Schuh, Marie Nehl, Lakisha Jordan, Terrin Courtney and Amanda Campbell.

All motions carried unanimously unless stated otherwise.

President Chase asked for additions to agenda. Supt. Schaffan added the following: 1) Audit Change 2) School Calendar Update 3) Johnson Control-Third Party Review

Action # 11-12-44 Motion by Bailey, second by Schell to approve agenda with above additions. Action # 11-12-45 Motion by Baumberger, second by Bailey to approve Regular Minutes for November 9th .

Action # 11-12-46 Motion by Bailey, second by Baumberger to approve Financial Report for November, 2011 which is attached and made part of these minutes as Attachment “A”.

Action # 11-12-47 Motion by Bailey, second by Baumberger to approve and sign agreement to Northwest Area Schools Educational Coop in favor of allowing McLaughlin School District to become a member of the NWAS Educational Cooperative effective July 1, 2012.

Action # 11-12-48 Motion by Baumberger, second by Bailey to approve third party review and have in place with Johnson Controls for the Energy Savings Project.

High School update given by Terrin Courtney. NWAS Representative-Sandy Baumberger gave NWAS Report.

Action # 11-12-49 A letter of resignation for the end of the school year from Robert Schuh-Math Instructor was read by Bill Chase. Motion by Baumberger, second by Schell to accept letter of resignation from Robert Schuh with regret. The Board of Education expressed appreciation and expressed a sincere “Thank You” for his years of service to the McIntosh School District and our Students.

Elementary update was given by Principal Jonathan Frey. Mr. Frey also gave an athletic director update on events.

Amanda Campbell and Terrin Courtney gave a presentation on “Handwriting without Tears K-5th. The Board of Education expressed appreciation to these teachers.

Superintendent Schaffan and Apprentice Business Manager-Kathy Chase asked Board approval to switch Auditors for the 2011-2012 Audit.

Action # 11-12-50 Motion by Bailey, second by Schell to approve Payroll and Bills for Month of December, 2011, which is attached and made part of these minutes as “Attachment B”.

Superintendent Topics: a) Supt. Schaffan gave a print-out on Administrative positions on Legislative Issues. b) Discussion was held on the Presentation by Kevin Honeycutt for use of I Pad’s in the classrooms. c) Mr. Schaffan reported on two Math interviews. d) Supt. gave out Delta Dental results. e) Discussion was held on the School Calendar for 2012-2013. Action # 11-12-51 Motion by Bailey, second by Schell to approve the 2012-2013 school calendar.

Five minute recess taken at 8:18 P.M. Meeting reconvened at 8:23 P.M.

Action # 11-12-51 Motion by Bailey, second by Baumberger to enter executive session at 8:25 P.M. for Personnel. President Chase declared out at 8:55 P.M. No action taken.

President Chase adjourned meeting at 8:57 P.M.

______School Board President-William Chase

______Business Manager-Rose M. Fritz

Attachment “A” General Fund: Balance on Hand: $341,084.69 Revenue: $191,656.44 Expenditures: $217,212.17 Balance to Date:(11/30/11) $315,528.96

Capital Outlay Fund: Balance on Hand: $250,592.34 Expenditures: $ 1,310.14 Balance to Date(11/30/11) $249,282.20

Special Education Fund: Balance on Hand: $ 92,044.70 Revenue: $ 42,210.87 Expenditures: $ 14,226.80 Balance to Date(11/30/11) $120,028.77

Food Service Fund: Balance on Hand: $ 21,193.79 Revenue: $ 11,541.27 Expenditures: $ 12,664.59 Balance to Date(11/30/11) $ 20,070.47

ATTACHMENT “B” Payroll/Payroll Related for December, 2011: General Fund: $175,490.87 Special Education: $ 11,160.41 Food Service: $ 7,034.31 Total Payroll: $193,685.59 GENERAL FUND: APPLE COMPUTER INC. IPADS TITLE II D 15,469.00 AVI SYSTEMS INC. SMART BOARD/OTHER 1,443.00 B J'S INSTRUMENT REPAIR INSTRUMENT REPAIR 40.00 BERNIE DONNER MILEAGE 177.60 CENTURION TECHNOLOGIES, INC. YEARLY COMPUTER PROTECTION 511.15 CENTURY LINK TELEPHONE 481.73 COMPUTER VILLAGE COMPUTER SUPPLIES 160.00 EIDE BAILLY AUDIT 10,000.00 GTC BUS MAINTANCE 33.98 HARLOW'S BUS SALES, INC. BUS REPAIRS 1,073.35 HARRY VANLISHOUT MILEAGE 244.20 HIGHSMITH BOOKCASE 1,801.73 IAT INTERACTIVE, LLC SCIENCE SUPPLIES 219.77 IMPREST FUND-TRUST & AGENCY, TRUST & AGENCY 9,863.70 J.W. PEPPER & SON INC. MUSIC SUPPLIES 25.54 KEY CURRICULUM PRESS SCIENCE KITS 399.95 M.D.U. ELECTRICITY 2,158.61 MCINTOSH COOP INC. FUEL 17,918.74 MCINTOSH PROPANE INC. PROPANE 1,876.05 MCINTOSH SCHOOL FOOD SERVICE VOLLYBALL MEALS 760.00 MENARDS JANITORIAL SUPPLIES 119.45 N.I.S.S.A. NISSA DUES 709.71 NORTHWEST FARM & HOME SUPPLY INDUSTRIAL ARTS SUPPLIES 481.56 OLIVER & ANDY'S BOOK CO.INC. BOOKS 840.34 ORIENTAL TRADING COMPANY, INC. SUPPLIES 97.98 Oster Consulting IN-SERVICE 1,116.50 PLATO LEARNING INC. PLATO K-8 LIBRARY 5,535.00 ROCKLER INDUSTRIAL ARTS SUPPLIES 214.36 RYE LUMBER CO. MAINTANCE/SUPPLIES 1,908.18 SCHOLASTIC INC. SUPPLIES 77.35 SERVALL UNIFORM & LINEN JANTORIAL SUPPLIES 1,480.54 STAFF DEVELOPMENT SINGAPORE MATH 8,701.00 STAPLES CREDIT PLAN CHAIR 317.99 US FOOD SERVICE FRUIT & VEGGIE GRANT 519.73 VOYAGER FUEL 263.47 WEST RIVER FOUNDATION SYSTEMS CHANGE REG 600.00 $87,641.26 SPECIAL EDUCATION: NORTHWEST AREA SCHOOLS THERAPY SERVICES $1,497.29

FOOD SERVICE: BERNARD FOOD INDUSTRIES LUNCH 210.84 CHILD & ADULT NUTRITION FOOD SERVICE 155.47 DEAN FOODS INC. FOOD SERVICE 853.10 EARTH GRAINS BAKING CO. INC. FOOD SERVICE 190.70 PHILS JACK & JILL FOOD SERVICE 13.54 US FOOD SERVICE FOOD SERVICE 3,429.12 $4,852.77