Minutes: Proposed by T.Hedger Seconded by B. Angell

DRGC Minutes for October 2012

DEANGATE RIDGE GOLF CLUB

COMMITTEE MINUTES FOR

OCTOBER 2012 (FINAL)

Meeting date and location: Monday 8th October 2012 in the Clubhouse

Attendees: Initials: Position:

David Shorter DS Vice Captain Nigel Wright NW Treasurer David Bridge DDB Secretary David Levy DL Senior Vice Captain Jason Ward JW Medway Council Ted Hedger TH Senior Captain Kassy Hancock KH Lady Captain Carol Springer CS Lady Vice Captain Steve Ellis SE Committee Member David Williams DWill Immediate Past Captain Bob Angell BA Committee Member Graeme Seath GS Committee Member Apologies D. Warrington, M.Ellis, L.Mills, S.Warrington, for absence: G. Chamberlain

Absent

of 8 DRGC Minutes for October 2012

Item Item Discussion: Action(s): Completed By no: When

1 Introduction DS (Vice Captain) welcomed everyone to the meeting, and also welcomed Jason Ward on behalf of Medway Leisure.

2 Matters arising from last meeting

Outstanding actions from last minutes

Medals NW – We need to order 100 medals. Gravesham have template. Lady Captain has obtained a quote and it was agreed we should purchase 100 Medals with unstamped boxes. SW 30/11 Additionally, Secretary has now passed over spreadsheet of 2012 competition winners, so that SW can start arranging the trophies/engravings. SWarr to arrange. In progress.

Committee Members Photos DS reminded members that their photographs were required. DWarr requested all committee members provide their photo (suitable size for display) to the Secretary within the next week. T. Crozer and D.Levy to provide their ALL C/F photos.

2 pictures still required.

Inter-Club Matches - Subsidies Following discussions it was agreed that DS and KH would provide a break-down of current costs/subsidies for their respective inter-club matches (Meals/Green- fees/home/away etc) and pass to the Treasurer in order that consistency can be achieved across all inter- club matches. NW still in process of reviewing all DS C/F fixtures in order to collate data. This will be completed as soon as time allows. NW has completed his analysis. DS to supply further input to NW.

DL reported that a ‘Course Walk around’ is planned to be undertaken in the presence of LM and Paul Boyd (Medway Leisure) with the objective of looking and documenting possible course improvements and then prioritising the findings. DL was requested to invite SW and club member J.Jenrick. Still to be arranged. DL C/F JW suggested it could be done with LM/JW in the absence of Paul Boyd.

GC – Can the White tees be spread right across the teeing area not just a small section? LM to investigate this and report back. This cannot be done due to wear and tear but JW is to JW Complete talk to ground-staff to ensure White tees are always put on as Flat/level surface as is possible at the time.

3 Medway Leisure Report

Driving Range: Lighting was switched on last week and it looks very impressive. Still no fixed date for opening but more likely to be Spring 2013.

DRGC FACEBOOK – Due to inflammatory comments on DRGC FACEBOOK Medway Leisure request it be suspended until such time as proper controls could be agreed. Following discussions it was agreed that DGRC Facebook page be totally restricted to DW administration only.

DW to set-up demo of Facebook at next Committee DW Complete Meeting.

Winter Rules: JW confirmed that DRGC should make decision as to when to adopt Winter Rules.

Winners Boards: Some boards need to be moved etc. JW gave permission for DS to undertake the work required. DS to undertake work required. DS Complete

Ladies 17th Hole Tee Mat: CS requested if the Ladies 17th hole tee mat could be replaced/be made better as it is currently almost unusable and dangerous. JW to investigate options. JW c/f

4 Secretary’s Report

Letter to committee: No correspondence received.

Preparations being made for the Annual Presentation Evening on Sat 1st December. Invite letters for winners and guests have been drafted and awaiting the Club Captains sign-off/approval.

The music for the evening has been confirmed.

Since the pro-rata membership fee structure has been in effect (1st Oct) we have received 2 new members with 3 more in the pipeline. One of those is a new lady member, but still awaiting her form/payment.

An additional Men’s Stableford has been scheduled for the weekend of 13/14th October at the request of the Club Captain.

2013 Fixtures: Work has commenced on the fixtures for 2013. Once the Draft Ladies and Men’s is complete the Secretary will pass to the Senior Captain/Vice Captain for their input.

Office processes and procedures: Work has commenced on documenting office processes and procedures as hardly any currently exist.

Thomas & High Halstow Cup Competition – 10 min tee time trial: The Secretary distributed the results of this trial with an accompanying observations and recommendations narrative. The committee agreed with the main recommendation that another 2 competitions in 2013 be scheduled with 10 minute tee time interval so as to gather more data.

5 Treasurer’s Report

The actual Net Worth as at the 30th September 2012 was £21,114.70 compared with the forecast of £19,595.12 representing a surplus of £1,519.58. The finances remain in a very good position. Memberships are now being offered at a pro-rata rate for the rest of the season.

DS once again queried the Event Levy / Admin Fee but after discussion it was agreed no action would be taken.

It was asked by DDB if another pre AGM Club Forum be scheduled in January 2013. NW agreed this was very useful this year and should be done again. DDB c/f DDB to schedule date and notifications.

Proposer: K. Hancock Seconded: D.Williams

6 Club Captain’s Report

In the absence of the Club Captain there is nothing to report. 7 Lady Captains Report

Ladies Penfold: We lost the overall PENFOLD competition to High Elms on count-back.

Ladies away day planned for this month has been cancelled due to lack of support.

Finally, all ladies singles competitions winners are to be presented at the Ladies Xmas Comp. However the mixed competitions for which the Ladies section is responsible should be scheduled to be undertaken at the Annual Presentation evening on the 1st December.

KH to pass copy of events to Club Secretary for KH Complete forwarding onto SWarr.

8 Senior’s Report

Results of all Senior internal club competitions have been posted on the main notice board by the Secretary.

Friendly matches: Cobtree (Home) Deangate won 4.5 – 0.5 Barnhurst (Home) Deangate won 5 – 2

League Matches KGVL : Littlestone Warren (H) Deangate won 4.5 – 0.5

Deangate finished runners up in this league

Invicta League: Beckenham (H) Deangate drew 1 & half each.

9 Junior Section Report

Nothing to report

10 Council Liaison / Greens

Nothing further to report

11 Social

DS thanked everyone for their support for the Mid week 9 hole evening stableford events. These will be scheduled again in the spring.

12 Match play Report

All match plays are now complete.

Andy Plaistow beat H.Fraser 3/2 in the Men’s singles final played over 36 holes.

Donna Chuter and Mike Denyer won the Mixed Match play.

CS asked why the Men’s match-play was allowed to overrun it completion date. SE responded that it was due to holidays and that also the final should not have had a competition date assigned. After considerable debate it was agreed that guidelines for all match- plays are to be produced and adopted for the 2013 season.

Secretary in liaison with SE to draft guideline. DDB/SE Complete

13 Friendly / Outside Comps

Men’s Penfold: DRGC finished runners up.

14 Website

All up to date.

DWill brought to the attention of the Committee that an additional Committee member be trained up to update the Website as after February it will leave just the Secretary who has the capability. SE volunteered. DDB to schedule training with SE. DDB/SE C/F

DS queried the annual cost of the Website licence. The cost is £150.

15 A.O.B.

DL – Updated committee on recovery of David Searles and requested the Club send their best wishes to Eric Seare who is to undergo an operation shortly.

DDB to arrange. DDB Complete

GS – Queried what handicap members should use if they have had a good round on a Saturday and playing again on Sunday. It was confirmed by the Secretary that members can only play off the handicap they know at the time, which is published and on the notice board.

JW – Can future meetings be scheduled to commence at 19:00 hours. Committee agreed.

RA – Raised various Handicapping queries/rules but the Secretary requested/insisted that such questions should be directed to the Secretary outside of Committee.

15 A.O.B. Continued

Clause 19: RA requested if a copy of this rule could be placed on the notice board. DDB to arrange. DDB Complete

RA requested that all new Handicaps be discussed or at least emailed to himself and DWarr before being allocated to individuals. The Secretary agreed this would be the case.

NW – None

CS – None

KH – None

DWill – None

DDB – None

DS – None.

Minutes: Proposed by T.Hedger Seconded by B. Angell

Meeting Closed at 21:05

Date of Next Committee Meeting:

Monday 5th November 2012 commencing at 19:00 in the clubhouse