Trees for Life (TfL) Athnamulloch Bothy Booking Form

Please complete this form and return with your deposit or full payment to:

Trees for Life, 566 East Whins, The Park, Findhorn Bay, Forres IV36 3TH

Email: [email protected]

About you and your organisation Your name: Name of organisation:

Address:

Phone number: Mobile Number: Email: Booking details Arrival date: Departure date: Number of people (max 12): Number of vehicles (max 3): Vehicle Registrations:

Additional information:

(e.g. bringing a dog, questions about accessibility etc.)

Trees for Life 1 Athnamulloch Bothy Booking Form Payment Information Total booking price: Cleaning deposit: £50 TOTAL: Declaration I am over 18 years old. I confirm that I am authorised to complete this booking on behalf of the organisation named on this form. I have read, understand and agree to the Bothy Booking Terms and Conditions as shown below.

The information I have provided is true and accurate and I agree to notify Trees for Life of any amendments to the booking information provided prior to the arrival date. I understand that any falsified information provided could result in a non-refundable cancellation of my booking.

Please sign: Date:

BOTHY BOOKING TERMS AND CONDITIONS

Legal Disclaimer

The Contract entered into is between Trees for Life and the person making the booking (who must be over 18 years old) and the organisation as notified by you. This contract is for short term let only. The Contract is only effective once the completed signed booking form is received with the required payment and written confirmation of acceptance has been sent by Trees for Life. You are required to check the confirmation carefully upon receipt. The Contract is subject to Scots Law and the jurisdiction of the Scottish Courts.

Cost and Payment

The normal price for hiring the Bothy is £120 per night, irrespective of the number of guests. Bookings will only be accepted for minimum 2 nights’ stays. An additional cleaning deposit of £50 will be charged at the time of booking. Payment must be made in full at the time of booking. We accept payment by BACS, cheque, debit or credit card. The cleaning deposit will be refunded via the same payment method upon satisfactory inspection of the property. Trees for Life reserves the right to cancel a booking where full payment has not been received within 10 working days of receipt of the booking form.

Cancellation

Cancellations made more than 4 weeks before the arrival date will receive a full refund minus a £10 administration charge. If you are forced to cancel your booking within 4 weeks of the arrival date, you must inform us immediately in writing by post or email and we will endeavour to re-let the property. You will remain liable for full/part payment if it is not Trees for Life 2 Athnamulloch Bothy Booking Form possible to re-let the property for the full agreed period. In the event that any refund is due, an administration charge of £10 will always be deducted. You are strongly advised to take out appropriate cancellation and travel insurance for your let.

Liability

Trees for Life shall not be liable for death or any personal injury. No liability is accepted for any other damage, injury, loss, expense accidental or otherwise; inconvenience to you or any member of your party and/or to your or their belongings; damage by or to any third party or for damage to any motor vehicle or its contents which may be suffered, incurred, arise out of or in any way connected with the let. The terms of the Third Party Rights (Scotland) Bill 2017 shall not apply to this contract.

Guest Numbers

Under no circumstances may more than 12 people occupy the Bothy at a given time. Admittance may be refused if this condition is not observed. Trees for Life also reserves the right to refuse or revoke bookings from parties which may, in its opinion, prove unsuitable as a result of their behaviour or otherwise for/in/at the Bothy. In such cases, payment will be refundable in full on a daily basis, less the full cost of any repairs or replacements of any item in or to the Bothy.

Booking Alteration

Trees for Life reserves the right, in the interests of safety or any other reason beyond their control, to cancel or alter arrangements made for you. In this unlikely event, we guarantee to return to you any payment/charges made in full. If we have a request from you to change the dates of the booking after its confirmation has been issued, subject to the change being requested more than 4 weeks prior to the arrival date and Bothy availability, there will be no extra charge for the change in booking.

Care of the Property

You and the members of your party are responsible for taking care of the property during your stay. All equipment and contents must be left clean and tidy on departure (except linen/tea-towels to be laundered). Any damages or breakages in the property are the joint responsibility of you and the member(s) of your organisation. The cost is payable upon demand and, subject to any incurred losses, not limited to loss of rental, interest, and other consequential charges as may be incurred by Trees for Life. Minor breakages are not usually charged for, being reasonable wear and tear but the hirer must report any damage before departure. Trees for Life operates a non-smoking policy throughout. In the event of any member of the party breaching the smoking policy, Trees for Life will make a charge for additional cleaning and damage caused as a result. Candles are not permitted within the Bothy. A £50 charge will be levied if keys are not returned upon departure. More detailed instructions on the use and care of the Bothy will be left in the property. You and the members of your party are responsible for reading and adhering to the full Instructions of Use.

Trees for Life 3 Athnamulloch Bothy Booking Form Complaints Procedure

You must inform Trees for Life as soon as is practicably possible if a problem arises and every effort will be made to rectify it as soon as possible. In the event of a problem caused by any unforeseen occurrence or circumstance beyond its control, Trees for Life will not be required to pay any compensation or expenses of any kind.

Dog Policy

Dogs are permitted to stay at the Bothy, up to a maximum of 3 dogs per booking. Dogs are not permitted on any furniture, even with covers applied. Dogs must not be left in the Bothy or within the surrounding area unattended. The interior must be left clean and the interior, out-buildings and surrounding area must be left undamaged. Dogs must be clean before entering the Bothy, particularly after wet or muddy walks. The cost of any damage caused or additional cleaning required as a result of dogs staying at the Bothy is payable on demand. Your dog must not be permitted to cause any kind of nuisance to the neighbouring properties, livestock, wildlife or people travelling through the area.

Trees for Life 4 Athnamulloch Bothy Booking Form