Request for Proposals (Rfp) s8

REQUEST FOR PROPOSALS (RFP): SUPPLY AND DELIVERY OF CAT LABS CS/MST/R16-17/33

1. DETAILS OF THE RFP

RFP NO CS/MST/R16-17/33 RFP FOR Supply & Delivery of CAT Labs SUBMISSION DEADLINE 14 November 2016 RFP SUBMISSION DATE corner Miriam Makeba & President Street, Newtown, Johannesburg, 2017

2. BACKGROUND INFORMATION

2.1. The Sci-Bono Discovery Centre is an independent Non Profit Company set up by the Gauteng Department of Education. It is a flagship science centre located in Newtown, Johannesburg. Sci-Bono’s goal is to enhance interest and learning in mathematics, science and technology. Sci-Bono works closely with, and on behalf of, the Gauteng Department of Education (GDE), to enhance curriculum delivery in schools.

3. PURPOSE 3.1. The purpose of this Request for Quotation (RFQ) is to solicit quotations from reputable service providers for the Supply and Delivery of CAT Labs. 4. SPECIFICATIONS

4.1. Bidders must submit a quote that meets the requirement of the items specified in the table below:

ITEM DESCRIPTION QUANTITY Cabinet QUALITY 9U Cabinet Rack + Power 5 Way Outlet 1 Brush Panel Brush Panel 50mm 2 Patch Panel Patch Panel Cat6 48-Port Cat5e Cable CAT5E Network Point 40 Includes: 1 Meter Patch Lead, 2 Meter Fly Lead and Wall Box Testing and labeling Sundries Sundries (Nuts, Bolts, Cable ties, Spiral bind, ETC) As per need 24Port.UnMan.Switch D-Link 24 Port 10/100/1000Mbps Desktop Ethernet 2 Switch, D-Link GreenTM Technology UPS RCT 850VA Line Interactive UPS - 480 W, LED display, 1 x 2 USB Port with SA Wall Socket Software Multipoint Server 2012 Premium with 30 CALs each 2 Server Intel Core i7-4790 Processor (Quad 2 Core, 8MB, 3.60GHz w/HD4600 Graphics), 16GB (2x4G 1x8G) 1600MHz DDR3 Memory (4 Slots) up to 16GB, 500GB 3.5inch Serial ATA III (7.200 Rpm), 16X Half Height DVD+/-RW Drive, Onboard Sound, Windows 7 Professional (64Bit Windows 8.1P License, Media), AMD Radeon R5 240, 1GB, Full Height (DP and DVI-I), Keyboard : US/European (QWERTY) Dell KB212-B QuietKey USB Keyboard Black, 10/100/1000 NIC, 3 Year Next Business Day On-Site Monitor for Server (24) LED (1920x1080) 16:9 VGA & 2 DVI-D / 3 Year Advanced Exchange Service Monitors for terminals Samsung S19D300N LED Monitor - 18.5" (16:9) - LED, 40 5ms, 700:1 static, simple stand with tilt. Samsung Magic Bright 3, magic colour, magic Wizzard. Wall Mountable Terminal 2B-PITC Raspberry PI 2B Including tamper proof case or equivalent 40 KeyB & Mouse GIGABYTE KM5300 Slim Wired Desktop Set - Desktop 40 USB Keyboard & Desktop USB Mouse or equivalent Printer Samsung SL-M2070FW- A4 MFP Printer - Print, Copy, Scan, 1 Fax, NFC, 20ppm, 128MB, 600Mhz, Ethernet 10/100 Base TX, Wireless 802.11b/g/n, Hi-Speed USB 2.0, 150 sheet input tray, 1000 p/pm or equivalent Toner Samsung Single cartridge with yield of 1800 pages @ IDC 1 5% coverage

RFP: Supply & Delivery of CAT Labs Page 2 Data Projector With excellent Resolution, Lumens, Contrast Ratio and 1 3DUniversal Ceiling Mount Projector Bracket Universal HDMI Cable Projector Screen Wall mountable drop down screen 1 Router Wireless Router connected to the 2 server 1 Warranty 3 year onsite warranty on all goods procured and installed Training Training provided to teachers after installation of equipment MS Office software MS Office will be provided by the department

TECHNICAL EVALUATION

Supply and Delivery of CAT LABS.

RFP: Supply & Delivery of CAT Labs Page 3 CRITERIA SCORE RANGE POINTS

Proof of OEM proof SCORE 15 guarantee / warranty No proof submitted 0

(15) Proof submitted 15

APPROPRIATENESS OF SUGGESTED DELIVERY SCHEDULE SCORE 20 INDICATING TARGETS AND TIME FRAMES PER FINANCIAL YEAR AND ABILITY TO REACH AND EXCEED THE SET Project and TARGETS Implementation No understanding of the PROJECT 0 Plan Demonstrate understanding of PROJECT and clear 10 (20) timelines. Demonstrate understanding of PROJECT, clear timelines, 15 and targets. Demonstrate understanding of PROJECT, clear timelines, 20 targets, and engagement strategy. Supplier must provide the hardware/software as per the SCORE 55 specifications Poor functionality - no evidence of picture items to be 15 supplied / no training manuals and commissioning Satisfactory - not all items quoted / some pictures of 30 Compliance to actual product to be supplied no training manual and specifications commissioning Good - meets 100 % of items with picture or products no 40 (55) training manuals and commissioning Very Good: meeting 100% of items all the specifications + 55 training manuals and commissioning. Ability to install and maintain fully functional computer laboratories and equipment.

Tenderer's Specialist tool and equipment supplier SCORE 10 Experience 0 – 2 years 5

(10) 3 years above 10

TOTAL 100

4.2 The minimum score for technical compliance will be 70 4.3 Shortlisted service providers may be subjected to a site visit to view the actual items to be supplied and to verify the capacity to deliver. RFP: Supply & Delivery of CAT Labs Page 4 4.4 Note that bidders must not provide full catalogues. Only pictures detailing the product, brand name and technical specifications (if applicable) of items to be supplied must be provided. These must be numbered as per the item number and in sequence. Bidders should display the ability to install a fully functional computer laboratory and provide maintenance thereof. 4.5. Bidders will be disqualified if 4.4 is not complied with. 4.6 The quotation to include price list for all items specified.

4.7 Shortlisted service providers will be required to present to a panel of subject specialists and include a record of delivery of the similar services 4.8 Date of delivery of goods and services to schools 31st October 2016

5. MINIMUM REQUIREMENTS

5.1. Suppliers must submit the following:

MINIMUM REQUIREMENTS:

Bidders must supply Sci-Bono with the below-mentioned minimum requirements; failing to provide these requirements shall constitute automatically disqualification:

Envelop 1:

 A Formal Written Quotation (clear & unambiguous; with VAT implications);  Quotation form obtained from the Sci-Bono website;

Envelop 2:

 Comprehensive description and specification of the offered items.  Proof of Company Registration.

RFP: Supply & Delivery of CAT Labs Page 5  A valid Tax Clearance Certificate & B-BBEE certificate (IRBA or SANAS).  Fully completed SBD forms (SBD 4, SBD 8, SBD 9) (see attached).  Stamped Letter Confirming Bank Details (see attached).  Proof of Business Address  Proof of Registration with the Central Suppliers Database System.  References of Previous Projects/Services Successfully Completed.  Guarantee Letter where applicable.  Project Plan (from date of award until final delivery, including training where applicable).

5.2. REFERENCES

5.2.1. Bidders must further supply Sci-Bono Discovery Centre at most with two (2) contactable references where the bidder has delivered the similar services by simply stating the following:

 Name of client  Position  Contact telephone numbers  Dates and Work performed.

5.2.2. The failure to provide the above shall constitute a disqualification as it shall be deemed that the bidder does not have the required experience.

6. PRICING SCHEDULE AND DELIVERY

6.1. GENERAL PRICING FEE

RFP: Supply & Delivery of CAT Labs Page 6 1) The bidder must provide a clear and unambiguous price schedule (quotation).

2) All disbursements and related costs shall be provided separately, if any, and may be negotiated during the project implementation period.

3) Only unconditional discounts shall be accepted. All discounts granted must be specified on the Quotation Form.

4) Note that the price must be fixed and will not be subjected to change based on foreign exchange fluctuations.

6.2. DELIVERY

1) The delivery address shall be the abovementioned schools in Gauteng. . The delivery address for the schools will be provided to successful bids. Any changes for the delivery will be communicated with the successful bidders.

2) Service providers must confirm the availability of stock and the delivery date. This must be detailed in the project plan. Failing to provide this information may result to the disqualification of the tenderer’s bid.

7. CONDITIONS FOR SHORT LISTING

7.1. Proposals submitted will be evaluated using a system Method 4 (Financial Offer, Quality and P reference) in line with Section 7.3 (Table 5: Standard Tender Evaluation Method) prescribed by Sci-Bono’s Supply Chain Management Policy. RFP: Supply & Delivery of CAT Labs Page 7 7.2. All bids shall be subjected to the preliminary evaluation process. Bidders who shall not meet th e minimum requirements (item 5) set by this RFP shall automatically disqualified and shall not be evaluated for functionality, price and preference.

7.2.1. Service providers are required to submit all documents specified on item 5.1 of this RFP, other wise failure to submit all documents shall constitute disqualification.

8. PRICE EVALUATION

8.1. The proposals / bids shall be evaluated using the 90/10 preference point scoring system Where a 90/10 preference point system, which will be calculated be calculated as follows:

Where: Ps = Point scored for comparative price of bid under consideration; Pt = Comparative price of bid under consideration; and Pmin = Comparative price of the lowest acceptable bid.

9. POINTS FOR B-BBEE

9.1. A 90/10 preference points scoring system (B-BBEE points) shall apply and shall be awarded as follows:

RFP: Supply & Delivery of CAT Labs Page 8 B-BBEE Status Level of Number of points Contributor

1 10 2 9 3 8 4 5 5 4 6 3 7 2 8 1 Non-compliant contributor 0

10. AWARD CRITERIA

10.1. The bidder with the highest number of points shall be awarded the contract, unless there are factors that may lead to a different decision.

10.2. In the event of two or more bids score equal points s, the bid will be awarded to the bidder scoring the highest points on B-BBEE or preference.

10.3. However in the event the two or more bids have equal B-BBEE points, the tender will be awarded to the bidder with the highest points on functionality, if applicable.

11. CLOSING DATE AND TIME

11.1.1 Submissions should be hand delivered by hand on or before 14 November 2016 at 12:00, deposited into the tender box marked “SUPPLY AND DELIVERY OF CAT LABS” be deposited into the tender box. NO LATE PROPOSALS / BIDS shall be accepted. A

RFP: Supply & Delivery of CAT Labs Page 9 Compulsory Briefing meeting will be on 31 October 2016 at 10h00, Sci-Bono Discovery Centre. NO LATE PROPOSALS / BIDS shall be accepted. Late proposals / bids shall be immediately returned to the bidders. All documents must be to Corner of Miriam Makeba & Helen Joseph Streets, Johannesburg, 2107.

11.2.2 All correspondences shall be done by e-mail [email protected] ; no telephonic correspondences shall be done before and after the closing of bid. Bidders may be informed in writing of the outcome of the bid adjudication process.

12. DISCLAIMER

12.1 Sci-Bono reserves the right to accept or reject any variation, deviation, tender offer or alternative offer and may cancel the tender process and reject all tender offers at any time before the formation of a contract. Sci-Bono reserves the right not to appoint a provider, to accept and / or award the whole or any portion of the tender, and is also not obliged to provide reasons for the rejection of any tender. Sci-Bono will not incur any liability to a tenderer for such cancellation and rejection, but will give written reason for action upon request to do so.

RFP: Supply & Delivery of CAT Labs Page 10