Broughton and Milton Keynes Parish Council s1

Broughton and Milton Keynes Parish Council (Including Atterbury : Brooklands : Middleton : Milton Keynes Village : Oakgrove)

Minutes of the Parish Council Meeting Held on Monday 7th March 2011 in Milton Keynes Village Hall at 7.15pm

Present: Mr Alex Kidd (Chair); Mr Ian Mitchell; Mrs Jenny Brighton; Mr John Cropley; Mrs Kat Deacon; Mr Mark Aengenheister; Mr Pete Simpson; Mr Richard Peters; Mrs Helen Ward (Clerk), and 5 members of the public.

Ward Cllr Bint (items 1 to 7, and 16) & Ward Cllr Crooks (items 7 to 10, and 12)

Simon Elcock, Melvyn Griffiths & Richard Gale on behalf of Places for People (item 4) David Livermore, Clare Walton & Corrina Milner on behalf of MKCVO (item 7c)

Alex welcomed everyone to the meeting.

1 Apologies for Absence Mr Leslie Tallboy – unauthorised absence (Belated apologies have been received, absence due to work commitments)

2 Public Open Session Ward Cllr Bint gave an update on  The demand for primary school places in Monkston Park/Monkston, he was concerned that residents are being led to believe that there will be places at Middleton Primary School if it is extended.  That he is supporting that Woughton on the Green be included in the catchment for Oakgrove School  Loughborough Drive, Broughton Gate – currently a cul-de-sac but there are plans to join to the A5130 which local residents oppose – PC needs to be aware.  Chasing the works to be started in Tanfield Square

The clerk advised the process for candidate nominations for the elections on 5th May.

3 Declaration of Interests Jenny Brighton declared an interest in item 14 when the meeting reached that item for discussion.

4 To confirm the minutes of the Parish Council Meeting held on 7th February 2011 The minutes were then agreed by the Council and signed by Alex Kidd.

5 Places for People Melvyn Griffiths and Richard Gale presented Brooklands Phase 2 development highlighting the continuation of the city street, and the type of houses being planned for. 214 houses are in Phase 1 and approximately 150 houses will be in Phase 2. Phase 2 will go through the standard planning process so the parish council will have an opportunity to comment.

PC Mins – 7 Mar 11 Page 1 of 8 6 Progress reports a. Litter bins

The two litter bins have now been installed on Tanfield Lane. The clerk has notified AH Contracts to add them to the emptying contract. The invoice for installation is still to be received, the balance from the NAG funding is £120.

b. Freehold land transfer from HCA : Middleton west

Ben Ruston from the Homes & Communities Agency has advised that the transfer has been put back until later this year as the DCLG (Department for Communities & Local Government) need to give approval to pay the Parks Trust the commuted sum. The transfer is now likely to happen late summer.

c. Land swap with owners of Nurses Cottage

Jim Morrison advised that he has been in touch with his solicitor and relevant papers are on their way to the parish council.

d. Middleton Arts Project

Louise Izod, Milton Keynes Council has advised that the project is on their schedule for 2011/12 as a new project but due to staffing levels they are currently unable to start the project.

e. The Glebe, public right of way

Andrew Burton, Rights of Way Officer at Milton Keynes Council, has emailed to say that due to staffing levels work on DMMO (Definitive Map Modification Order) has been delayed.

f. Oakgrove Development

Ian Rhodes from Crest Nicholson has advised that they hope to be on site in the autumn and the first units completed late summer 2012.

g. Broughton notice board

Mr John Neale of Broughton has taken delivery of the new board and erected it on the wall of The Old Rectory in London Road, replacing the old one.

7 Finance

a. Report of income, expenditure, balances and reconciliation for February

Cheques issued following approval at the February Meeting – Treasurer’s Account Chq No. Amount VAT Total

PC Mins – 7 Mar 11 Page 2 of 8 1335 £210.00 £42.00 £252.00 AH Contracts, bin emptying January 1336 £79.03 £79.03 Mrs H Ward, expenses Jan £69.03, stationery £10.00 1337 £121.00 £121.00 Milton Keynes Village Hall, rent April 2010 to March 2011 Brinnick Locksmiths, repair to shutter in Pavilion following 1338 £59.25 £10.37 £69.62 break in 1339 £1,220.00 £213.50 £1,433.50 Marcus Young Landscapes, landscaping works Brooklands Farm Primary School, grant Parent & Toddler 1340 £324.00 £324.00 group 1341 £676.57 £676.57 Mrs H Ward, Feb salary – (chq dated 25.2.11)

NB Plus standing monthly payment of £33 + VAT to Market Town for website hosting

Income received during February £660.36 Pavilion insurance £258.51 Pavilion lease £150.00 Paddock rent £350.00 Milton Keynes Council (Ward Cllr John Bint) £700.00 Milton Keynes Council (Neighbourhood Action Group) £1.04 Bank interest

Reconciliation – Treasurer’s Account Bank Statement - 11 Feb 11 £10,586.13 £1,149.22 Cheques issued, not yet cleared £1,050.00 Payments received, not yet on statement £10,486.91 Balance after above 1 April 10 £2,709.68 Opening balance £62,340.26 Cash book receipts Apr - Feb 11 £54,563.03 Cash book expenditure Apr - Feb 11 28 Feb 11 £10,486.91 Closing Balance

30-day Account – 6263475 Bank Statement – 9 Feb 11 £31,501.34 1 April 10 £31,489.64 Opening Balance £11.70 Interest received Apr – Feb 11 28 Feb 11 £31,501.34 Closing Balance *

* Includes Pavilion Fund balance of £2,662.57

b. Cheques authorised at the meeting

Treasurer Account

Net VAT Total Payee £210.00 £42.00 £252.00 AH Contracts, bin emptying February £570.37 £114.07 £684.44 Greenbarnes Ltd, notice board £204.17 £40.83 £245.00 Marcus Young Landscapes, landscaping contract January £41.40 £41.40 Mrs H Ward, expenses February £1,140.00 199.50 1,339.50 Marcus Young Landscapes, 3 one off landscaping jobs

PC Mins – 7 Mar 11 Page 3 of 8 £500.00 £500.00 Neighbourhood Equipment, benches £676.57 £676.57 Mrs H Ward, March salary – (chq dated 25.3.11) £204.17 £40.83 £245.00 Marcus Young Landscapes, landscaping contract February

c. Funding request Three documents recently received from the Milton Keynes Council of Voluntary Organisations had been circulated to councillors. John, Kat & Mark attended a meeting on 15 th February with David, Clare and Corrina.

A discussion for the request for a grant of £17,500 for mobilising activities in Broughton took place resulting in 2 proposals.

Ian proposed granting £12,500 which was seconded by Alex however there was not full council support. Kat therefore proposed a working party is set up to meet and discuss further and report back to the next meeting. This was agreed. John, Kat and Pete offered to be the members of the working group. ACTION: Working party

d. Annual increment to clerk’s salary It was agreed to award the clerk with the annual increment from 1 April 2011, as per the local council pay scales. e. Report from job evaluation working party This item was deferred to the next meeting.

8 Asset register annual review

The draft register was emailed to all councillors on 14th February. The litter bins and new notice board have since been installed. Councillors agreed that the review is complete. Ian proposed that the insurance for The Old Forge is probably inadequate. It was agreed that the clerk should seek an insurance valuation. ACTION: Clerk

9 Website The report from the working party was circulated by email on 7th February. Ian agreed that the current website is looking tired and is not always browser compliant.

Richard commented that communication with residents could be improved.

Jenny stated her concerns that the website should be communicating who the parish council are and what they do, not a site for other people to add information to.

It was agreed that the working group consider how best to enhance the existing website and revise their proposal. ACTION: Working group

10 Election communication A quotation for £600 had been received to print and deliver some election notices to all households in the parish however it was felt that this was too expensive. It was agreed that the website and notice boards should be used to post the notice of election from 25th March. ACTION: Clerk

11 Land & Asset management a. Paddock gate post No quotation had been received, so this item was deferred. b. Stump grinding A quotation from Marcus Young Landscapes for £325 plus VAT was approved to remove the tree stumps by the cricket field. ACTION: Clerk c. Tree work

PC Mins – 7 Mar 11 Page 4 of 8 A quotation from Marcus Young Landscapes for £480 plus VAT was approved to attend to the trees that line the football pitches and Worrelle Avenue. ACTION: Clerk

12 The Pond, Walton Road The opportunity has been missed to clear the pond now until September due to the Great Crested Newts breeding season. MK Council are still working on the legal implications of the pond being unregistered.

Alex proposed that the parish council undertake the work in the autumn subject to 3 quotations being received. Ian seconded the proposal and this was agreed. ACTION: Clerk

13 Footpath & Verge parking assessments Communications since the last meeting suggests that double yellow lines may just move the parking problems to another area. It was agreed to ask Milton Keynes Council to proceed with the option of erecting signs. ACTION: Clerk

14 Planning Applications Planning applications February

Ref No Date valid Description Comments 11/00215/FUL 01-Feb-11 Renewal of extant planning permission 08/00163/FUL for the No further demolition of existing conservatory and erection of part single, action part two storey rear extension at 51 Wrens Park, Middleton 11/00283/FUL 15-Feb-11 Creation of new vehicular and pedestrian accesses at Broughton No further Manor Preparatory School action

11/00293/MKCOD3 10-Feb-11 Erection of a Community Pavilion and associated landscape See below works.(Resubmission of 10/01756/MKCOD3) at Broughton Playing Fields, Tanfield Lane, Broughton 11/00330/TCA 16-Feb-11 Notification of intention to fell False Acacia tree at The Barn, No further Home Farm, Broughton Road, MK Village action

Permission Granted Decision Date 10/02627/FUL 13-Dec-10 Change of use from storage and distribution (use class B8) to office 04-Feb-11 (use class B1) and reconfiguration and extension to existing car park at Sigma House, Northfield Drive, Northfield 10/02721/FUL 05-Jan-11 Single storey rear extension at 1 Kingsoe Leys, Middleton 15-Feb-11

11/00045/NMA 10-Jan-11 Non material amendment to application 10/00152/FUL for removal of 04-Feb-11 garage window on side elevation at Nurses Cottage, Walton Road, MK Village Decision Permission Refused Date 10/02644/FUL 04-Jan-11 Erection of first floor rear extension at 38 Noon Layer Drive, Middleton 27-Jan-11

Broughton Pavilion – 11/00293/MKCOD3 Cllr Bint advised that there is a small group of residents who are opposed to the building’s position and size. A meeting is taking place on 11th March with the residents, MKC officers and Ward Councillors. Cllr Crooks is concerned that the size may not be sustainable. Kat offered to attend the meeting. It was also noted that the planning application will be heard by the Development Control Committee on Thursday 17th March.

15 Reports on meetings attended

PC Mins – 7 Mar 11 Page 5 of 8 a. Neighbourhood Action Group. Richard attended the meeting on 9th February, the minutes have been circulated.

b. Broughton Multi Agency. Kat attended the meeting on 17th February. The minutes will be circulated when available.

16 Forthcoming events / meetings

a. Salford Road realignment, Tuesday 8th March. Alex to attend.

b. Neighbourhood Action Group, Wednesday 9th March. Richard to attend.

c. Parishes Forum, Thursday 10th March. Alex to attend.

d. Woughton on the Green pavilion open forum, Thursday 10th March. Kat & Mark to attend.

e. MK Waterway project overview, Monday 21st March. Alex offered apologies.

f. Broughton pavilion meeting with residents, Friday 11th March. Kat to attend.

g. Development Control Committee, Thursday 17th March. All welcome to attend.

17 Correspondence

The full correspondence log for the period 8th February – 6th March 2011

Date rec’d Sent by Item 7 Feb 11 MK Council Leisure, Learning & Culture update January 2011 (forwarded to all councillors) Invitation to Key Stakeholder Event - Open Forum Session at the Pavilion, Woughton on 7 Feb 11 MK Council the Green, Thursday 10 March 2011 from 7pm (RSVP) (forwarded to all councillors) Invitation to attend a pre-application meeting for the realignment of Salford Road, 7 Feb 11 MK Partnership Brooklands (RSVP) (forwarded to all councillors) Concerned that the proposal to introduce yellow double lines to reduce verge parking on 7 Feb 11 Mr A Charman Worrelle Avenue will simply move cars to surrounding roads (forwarded to all councillors) Trying to ascertain who is the land owner of the pond on Walton Road (referred to MK 8 Feb 11 JLES group Council) 9 Feb 11 Envirocare Trade introduction, grounds maintenance Bucks & MK Fire 10 Feb 11 Freezing its proportion of the council tax for 2011-12 service Minutes of meeting of EEASG 27th January, agenda for meeting 24th February and 10 Feb 11 MK Partnership presentation for agenda item Brooklands phase 2 housing Plans for item on February agenda of EEASG Development of Broughton Gate Community 10 Feb 11 MK Partnership Reserve site (forwarded to all councillors) Ref 122 Temporary Closure of part of A509 H5 Portway Eastbound only Tuesday 1st March 11 Feb 11 MK Council until Saturday 30th April (forwarded to all councillors) 11 Feb 11 MK Council Weekly news 16 Feb 11 MK Council Web link to the Agenda for the 24 February 2011 Transport Advisory Group meeting SLCC Bucks 18 Feb 11 Newsletter February 2011 (forwarded to all councillors) Branch 18 Feb 11 MK Council Weekly news 18 Feb 11 MK Council Cabinet decision sheet for meeting 15th February 18 Feb 11 Ms K Cudmore Allotment enquiry (added to waiting list) MK Council A5130 update - text of a letter which will be delivered to residents in the Broughton Area 21 Feb 11 (Brian and a FAQ sheet which will be posted on MK Council’s website (forwarded to all councillors) Matthews) 21 Feb 11 Ms F Gibson Allotment enquiry (added to waiting list) 21 Feb 11 Crest Nicholson Oakgrove update (forwarded to all councillors) 23 Feb 11 MK Council Web link for the agenda for the STARS meeting on 3 March 2011 IAC Internal 23 Feb 11 Audit & Introduction to new audit firm for Town & Parish councils Compliance Ltd

PC Mins – 7 Mar 11 Page 6 of 8 Addition to the proposal which sets out the individual programmes that they are suggesting 24 Feb 11 MKCVO to take forward into next year (forwarded to all councillors) 25 Feb 11 MK Council Procedure for road closures for street parties for royal wedding (forwarded to all councillors) 25 Feb 11 MK Council Parish Grants Programme 2011/12 – application forms to follow next week 25 Feb 11 MK Council Weekly news 28 Feb 11 MK Partnership Placemaking Pre-Meet and Main meetings on 9th and 23rd March have been cancelled Attached to email copies of Places for Peoples draft proposals which they will be presented 2 Mar 11 MK Partnership at the meeting on 8th March comprising development layout plan and proposed Salford Road diversion route plan (forwarded to all councillors) City Colts 2 Mar 11 Grant request (April agenda item) Football Club 3 Mar 11 MK Council Growing MK News bulletin 3 Mar 11 MK Partnership Agenda and papers for committee meeting 9th March 2011 Homes & 4 Mar 11 Communities Plans for the allotment site in Broughton Gate (forwarded to all councillors) Agency HM Revenue & The employer and budget packs have been replaced with online guidance. Employer 4 Mar 11 Customs returns must be sent online by 19th May 2011 Jill Dewick, MK Invitation for Kat or Mark to attend a meeting on 11th March with residents, Ward Cllrs, and 5 Mar 11 Council MKC to discuss the Broughton pavilion application (forwarded to all councillors) Neighbourhood 5 Mar 11 Minutes of meeting 9th February 2011 (forwarded to all councillors) Action Group

a. MK Council parish grants programme 2011/12

Forms have been received by the clerk for the Parish Partnership Fund and Community Parking Fund for 2011/12. It was agreed to discuss at the April meeting any proposals for the funding. Deadline for applications is the 15th April for the Parish Partnership Fund and pre-application advice forms for the Community Parking fund will be accepted until 3rd May 2011.

b. Grant request, City Colts Football club

This will be considered at the April meeting.

c. Broughton Gate allotments

Plans had been received on the day of the meeting. Councillors were asked to pass their comments to the clerk.

The Councillor responsible for reading correspondence in March will be Ian Mitchell.

18 Date of next meeting Monday 4th April 2011.

Alex offered his apologies.

PC Mins – 7 Mar 11 Page 7 of 8 Signed……………………….…………… 4th April 2011

PC Mins – 7 Mar 11 Page 8 of 8