Job Profile/Office Caretaker

JOB PROFILE

CARETAKER

BASED AT: 6 VICTORIA PLACE, CARLISLE

DEPARTMENT: ADMINISTRATION

HEAD OF DEPARTMENT: FINANCE AND ADMINISTRATION MANAGER

IMMEDIATE SENIOR/SUPERVISOR: PRACTICE SERVICES MANAGER

1. FUNCTION

Generally, maintain high standards of service to clients of Burnetts consistent with the firm’s

policies and procedures and to promote the firm’s position as a major business. Specifically,

to maintain the smooth running of the firm by monitoring the amounts of stock, attending

to servicing of equipment, supervision of the strongroom and general maintenance of the

building.

2. ACCOUNTABILITY

You are accountable to the Practice Services Manager.

3. PRIMARY RESPONSIBILITIES

3.1 To report stock levels to the Practice

Services Manager and to order where applicable.

3.2 To help organise closed files and arrange

storage and destruction of the same working in conjunction with our Archivist.

3.3 To help organise the strongroom, storing

and retrieving papers working with our Archivist.

3.4 To help with building maintenance. 3.5 To help with maintenance of office

equipment.

3.6 To dispose of commercial waste on a daily

and weekly basis.

3.7 To carry out minor repairs and DIY

renovations to include, decorating offices, fitting locks, hanging shelves etc.

3.8 On occasion to act as messenger, delivering

local post and DX letters, trips to Cash and Carry, post office etc as and when

required.

3.9 Attending the post Room twice daily to

open incoming mail.

3.10 Removal of, and re-arranging items of

furniture and office equipment as and when required.

3.11 To travel between branch offices on

occasions to carry out tasks as and when required.

4. FUNCTIONAL LINKS

Work closely with the Practice Services Manager and to liaise with support staff and

reception when required.

5. SKILLS AND ABILITIES

5.1 Ability to organise and prioritise workload.

5.2 Liaison skills, both internal and external.

5.3 Effective skills in indexing of documents etc.

5.4 Ability to work on one’s own initiative. 6. CONTRACTUAL TERMS

See Contracts of Employment

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