Pre-Final Checklist

SP Date Contract Contractor

Tasks prior to, or during construction to make finaling easier Know what your Specifications, Spec prov, plans, and Contract Documents require Paper or Electronic documentation No erasures on documentation FieldOps set up: (P) quantities marked FieldOps set up: Fuel Escalation items properly indicated, BFI entered, CFI entered SP # is referenced on every document “Source” only used when no supporting documentation exists to substantiate payment “Field Measured” entries include supporting documentation All items with “zero” final pay quantities include explanation All Lump Sum items have a final pay quantity of 0 or 1 All Backsheet items have proper authorization stated (spec or special provision) All weigh tickets have SP# and inspector initials. All weigh tickets have required info (see 1901) or spec regarding mat’l being hauled All calculations have initials of person who did them All calculations have been checked and initialed by person who checked (exception – calculations performed by software) Adding machine tapes indicate “zero” prior to beginning calculations Secondary documentation, if needed, is properly explained Documentation required for payment received before payment is made MOH meets requirements of spec (1906) MOH materials removed as items are placed All Estimates are on server

Contract Time Diaries are completed in real time Statement of Working Days are completed and submitted to Contractor in real-time Status reports are completed and submitted to Contractor in real-time DWR (if using TRACS) are completed in real-time

Contract Changes – SAs, WOs, COs Change document is written prior to changed work starting Current change document form from Construction Tools Forms site is used Required signatures are obtained Negotiated prices and/or rental rates have been approved by CCS and are in project file Force Account Daily Equipment Labor Rental Record (2137) have been completed and signed by inspector and Contractor on day work completed Force Account Summary forms have been completed, signed, and checked Contract changes involving local agency funds have been signed off by local agency and shared with MnDOT Cooperative Agreements Unit WOs in FieldOps have proper justification and work type for changed work being completed

This checklist may not include everything needed for final; it is intended for guidance only. Page 1 Pre-Final Checklist

SA justification letters have been written Part B SAs have been written within 45 days of Part A. Exceptions may apply.

Materials Certification Project Certification Summary for G&B, Concrete, Drainage, Misc., Lighting, Signals, & Traffic recorder materials included in project file if applicable Inspection Report for Small Quantities (2403) and Visual Inspection Report (2415) in project file, if applicable If Forms 02415 and 2403 are referenced by form number within the Schedule of Materials Control for materials or products received from pre-approved sources, where the field responsibility for acceptance is visual inspection and all information required to complete these forms is contained in other documents in the project file, the use of these forms becomes optional. If these forms are completed and sent to the Project Engineer by off-site inspection personnel from the district or the Office of Materials, they must be retained in the project file. Material Certification Exceptions Summary report complete Deductions shown on Mat’l Exc. Summary are shown on final estimate. Labor Compliance and Civil Rights Issues Perform Field Compliance Reviews Obtain Trucking Reports Obtain Contractor Certified Payroll – review for compliance as required

Miscellaneous Haul Roads/Detours have been released, release sent to Land Management Permits have been terminated (NPDES must be terminated by Contractor and MnDOT) Bridge “as-built” plans and clearance reports have been submitted to Bridge Office

Final Process Final Inspection is complete and Work is satisfactory Certify all items in FieldOps All MOH payments must be removed All temp withholdings must either be moved to permanent deduction or removed Fuel Escalation must be certified All final documentation location statements are correct Booklets/folders/envelopes/packets are identified and organized properly Complete Final Documentation Submittal Form If using Electronic Documentation, check box for DMS system being used; otherwise, List Books, booklets, boxes, envelopes, folders, packets, etc. and description. Do not list items that are in “pre-defined files: Miscellaneous, Special Contract Requirements, and Contract Time file.” Final Estimate is on server (If you have a CAARS project, backup disk must be submitted) Complete Final Date Tracking Form (typically done by Office Manager) Assemble “pre-defined files” (typically done by Office Manager) If project has Municipal (cooperative) agreement – send final estimate to Municipal Agreement Unit

This checklist may not include everything needed for final; it is intended for guidance only. Page 2 Pre-Final Checklist

This checklist may not include everything needed for final; it is intended for guidance only. Page 3