Overview of Policies and Procedures

Policies and Procedures Overview Procedures Description Changes and Future Plans UAS documents 1. All initial and advanced programs have Unit Assessment Systems We are in the process of revising our Unit Assessment (See Exhibit 1) Systems for initial and advanced programs to align with 2. UAS documents available to candidates and all others on SOE SPA standards. New systems will be initiated in Spring website: 2012. http://www.ipfw.edu/educ/about/standards/assessment.shtml 3. Stakeholders were involved in the development of all of these documents. UAS Taskforce 1. The Unit Assessment System Task Force, a representative group The UAS Taskforce has developed a two year plan for of faculty, chaired by the Associate Dean, has been in place since developing and implementing revised UAS documents Fall 2000. It includes: that better address improved state and national  Dean standards. (See Two Year Plan for Implementing UAS  Associate Dean (Chair) Changes_Fall 2010.docx) o Provides yearly reports to AACTE, NCATE, and the University (See IPFW SOE Assessment Report 2009.pdf)  Certification Officer  2 Department Chairs  Program Representatives for Initial and Advanced Programs: Elementary Education, Secondary Education, Special Education, Counselor Education, Educational Leadership, and Transition to Teaching  Data Manager  Administrative Assistant 2. It helps prepare for NCATE Visits and Program Reviews, and reviews all assessment matters on an on-going basis. It recommends and oversees changes in a program's UAS if data indicate an assessment is not effectively measuring what we intended it to measure. 3. It meets monthly or more often if necessary. Policies and Procedures Overview Procedures Description Changes and Future Plans Data collection 1. We collect the following data: 1. We are experimenting with different ways of  Admittance data for Initial program: See Standard 2, collecting end of program survey data and graduate Exhibit 2 survey data. We are trying online surveys via email  Admittance data for Advanced programs: See Standard 2, to increase participation but as of yet with limited Exhibit 2 success.  Portfolios 2. We have made the Counselor Education program  Field/Clinical experiences assessments interactive online and trying it in Fall  End of program surveys/exit interview 2010. If successful, we will try this in other 2. The Certification Officer oversees PRAXIS data and Title II Advanced Programs. reports. 3. Student teaching assessments are in the process of 3. Field experience assessments in the Initial Programs are entered being made interactive online. into the DMS by the Office of Field Experiences and Student 4. In that we have a two year plan to revise all of our Teaching. UAS documents, the current portfolio assessment 4. Initial Program assessments are entered into TaskStream through system in all programs will be changed to reflect various checkpoints. The final Exit Folio is submitted and deeper assessments throughout the programs instead assessed during student teaching. Included in the Exit Folio is an of the major assessment coming at the final assessment of a candidate’s impact of P-12 student learning. checkpoint. We also be changing from indirect 5. Faculty and staff read and assess Exit Folios during “portfolio assessments to direct assessments as articulated in week”. We expanded Portfolio Day to Portfolio Week as we the new NCATE guidelines. transitioned from paper to electronic portfolios. 5. We are also in the process of recreating our field 6. The Associate Dean reviews all assessments and evaluations and clinical experiences to partner more tightly with before releasing them to students. local community schools, to address their needs, 7. Advanced Program assessments are submitted to the and to prepare our candidates to better address Administrative Assistant who enters in the data management current P-12 needs. See Standard 3 exhibits for system (DMS). All programs have checkpoints, the last of which details. is submitted as a portfolio. 8. Field/clinical experience assessments in the Advanced Programs are entered into the DMS by the Administrative Assistant. Policies and Procedures Overview Procedures Description Changes and Future Plans Data Manager and 1. The Data Manager is a graduate technical professional assistant 1. We are currently advertising for a new Data Administrative who works 20 hours per week throughout the year. Our past and Manager as of January 1, 2011. Assistant current Data Managers have been students in the Masters program 2. In the Summer of 2008, the then Data Manager in Computer Science. The training and skills necessary for this prepared a report to outline our needs for position are outlined in the job description (link job description). streamlining the Data Management System. The major responsibilities include: Because of scheduling conflicts with personnel in  Maintaining and developing the Data Management IT Services at the University, we have been unable System to develop a new system. It is currently on our  Working with faculty and staff engaged in data entry agenda for Spring 2011.  Mining and summarizing data for faculty to use in program reviews, rejoinders, and accreditation reports  Compiling and analyzing data for yearly retreat  Preparing reports for retreat  Helping the SOE reach its goal of going paperless 2. The Administrative Assistant is a halftime secretary who works 20 hours a week assisting the Associate Dean and Data Manager. The major responsibilities include:  Maintaining SOE website  Developing online candidate surveys through Purdue’s Qualtrics program  Entering assessment data for Advanced Programs  Organizing communication with student teachers about their Exit Folio  Assigning faculty and staff to assess Exit Folios  Responding to candidates and faculty with questions about TaskStream Retreat 1. In August of every year, the whole faculty gathers at a Retreat We have adapted the priorities of the Retreat to reflect off-campus, as required in the UAS of the Advanced Programs, change standards and new technologies for compiling, and assesses the data on the Advanced Programs that have been aggregating, and analyzing data. entered throughout the year. Since August 2008, we have also been reviewing data from the Initial Programs. (See Standard 1, Exhibit 1.6) 2. At the Retreat, we also review end of program survey data. (See Standard 1, Exhibit 1.6) 3. The UAS Taskforce takes the data and the faculty’s discussion from the Retreat and makes assessment plans for the year.