Province of Quebec

CANADA PROVINCE OF QUEBEC MRC VALLÉE-DE-LA-GATINEAU MUNICIPALITY OF KAZABAZUA

Minutes of the regular council meeting held April 7, 2009 at 7:30 p.m. at the Kazabazua Community Centre.

Were present: Mr. Adrien Noël Mayor Mr. Robert Rowan Seat 1 Mr. Ota Hora Seat 2 Mr. Florimond Latourelle Seat 3 Ms. Melanie Irwin Seat 4 Mr. Ronald Marengère Seat 5 Mr. Robert Pétrin Seat 6

Also present:

Josée Parsons, Director General/Secretary-Treasurer Pauline Marenger, observer

Opening of the meeting

Forming quorum in the presence of his honour the Mayor, Mr. Adrien Noël, who declares the meeting open at 7:30 p.m. in the presence of approximately 32 tax payers.

Question period

Agenda

Following the question period, the Mayor presents the agenda as follows:

1. General Administration 1.1 Opening of the meeting 1.2 Question period 1.3 Adoption of the agenda 1.4 Adoption of the minutes from the regular council meeting held on March 3, 2009 1.5 Adoption of the minutes from the special council meeting held on March 12, 2009 1.6 Presentation of Financial Statement for the year 2008 1.7 Approval of salaries and remittances for March 2009 1.8 Approval of accounts paid in March 2009 1.9 Refinancing of borrowing By-law 03-2003 for the pumper and tanker fire trucks 1.10 Notice of motion – By-law 005-2009 1.11 UMQ: Annual Meeting May 13-16 in Gatineau 1.12 MAMROT: 2009-2013 forecast of financial contributions for the fiscal and financial partnership 1.13 Hiring of the new Director General/Secretary Treasurer 1.14 ADMQ: Annual meeting May 6 to 8 in Gatineau 1.15 Training – DG for municipal management (Clerk) 1.16 Training – Administrative Secretary Excel 2. Public Security 2.1 Answer from Hydro Québec regarding Resolution 2009-01- 007 2.2 Purchase of equipment for fire department

For translation purposes only – French version prevails 3. Transport 3.1 Demolition of 382 Route 105 and access 3.2 Tender for purchase of calcium 3.3 MTQ: new electronic newsletter: “Voie d’Accès” 3.4 MTQ: Bridges inspection report 3.5 Human resources: Fern Frederick 3.6 Human resources: Michael Delgrosse – Language complaint 3.7 Tender – road sweeping 3.8 Tender opening for purchase of gravel April 29 at 3:30pm Addition: 3.9 Gerry Labelle Road 4. Environmental Hygiene & Sanitation 4.1 Report form the March 13 2009 meeting with the Vallée de la Gatineau and des Collines MRCs regarding the Septic treatment plant 4.2 Agreement with Peintures Récupérés du Québec for the pickup of fluo-compact bulbs and the fluorescent lights 4.3 Agreement with Peintures Récupérés du Québec for the pickup of batteries 4.4 Septic treatment plant: 2009 billing 5. Health and welfare 5.1 6. Land use planning and Development 6.1 Flower purchase 7. Recreation and culture 7.1 8. Miscellaneous 8.1 9. Question period 9.1 10. Closing of the meeting 10.1

2009-04-057 ADOPTION OF THE AGENDA

It is proposed by Ota Hora Seconded by Robert Rowan

And resolved:

That the agenda for the regular meeting of April 7, 2009 be adopted with the following addition:

3.9 Gerry Labelle Road

Adopted unanimously

2009-04-058 ADOPTION OF MINUTES FROM THE REGULAR COUNCIL MEETING HELD MARCH 3, 2009

It is proposed by Melanie Irwin Seconded by Robert Rowan

And resolved:

That the minutes from the regular Council meeting held March 3, 2009 be adopted as submitted by the Secretary-Treasurer.

For translation purposes only – French version prevails Ronald Marengère requests that his name be removed as seconder from resolution 2009-03-044.

Adopted unanimously

2009-04-059 ADOPTION OF THE MINUTES FROM THE SPECIAL COUNCIL MEETING HELD ON MARCH 12, 2009

And resolved:

That the minutes from the special Council meeting held March 12, 2009 be adopted as submitted by the Secretary-Treasurer.

Adopted unanimously

2009-04-060 PRESENTATION OF FINANCIAL STATEMENT FOR THE YEAR 2008

It is proposed by Robert Pétrin Seconded by Melanie Irwin

And resolved:

That this Council adopts the 2008 Financial Statement as submitted by Janique Ethier CGA.

Adopted unanimously

2009-04-061 APPROVAL OF SALARIES PAID IN MARCH 2009 AND REMITTANCES TO PAY

And resolved:

That the salaries paid for periods 9 to 12 for March 2009 representing an amount of $19,647.93 be accepted.

That the federal and provincial remittances which represent an amount of $8,320.13 for salaries paid in March 2009 be accepted and paid in April 2009.

That the registered retirement remittances which represent an amount of $1,313.76 for salaries paid in March 2009 be accepted and paid in April 2009.

Adopted unanimously

2009-04-062 APPROVAL OF ACCOUNTS PAID IN MARCH 2009

It is proposed by Melanie Irwin Seconded by Robert Pétrin

And resolved:

For translation purposes only – French version prevails That the accounts paid in March 2009 totalling $162,587.70 on purchase journals 201 to 209 be approved.

Adopted unanimously

2009-04-063 REFINANCING OF BORROWING BY-LAW 03-2003 FOR THE PUMPER AND TANKER FIRE TRUCKS

CONSIDERING THAT conforming to borrowing By-law 03- 2003, the Municipality of Kazabazua wishes to borrow by banknote a total amount of $208,500.00;

CONSIDERING THAT the Municipality of Kazabazua wishes to abide with the dispositions of Article 2 of the Loi sur les dettes et les emprunts municipaux (L.R.Q.,c.D-7), that foresees that the term of the original loan can be prolonged by a period of twelve (12) months by a new loan;

CONSIDERING THAT the Municipality of Kazabazua will have until April 13, 2009, an amount of $208,500 to renew on its original loan of $258,947, for a period of 10 years, by virtue of By- law 03-2003;

CONSIDERING THAT to this end, it becomes necessary to modify this By-law in virtue by which the banknotes are issued;

It is proposed by Ota Hora Seconded by Florimond Latourelle

And resolved:

That the preamble of the present Resolution forms an integral part of the reproduced long form;

That the loan by banknote in the amount of $208,500 foreseen in borrowing By-law 03-2003 be realised;

That the banknotes be signed by the Mayor and the Secretary- Treasurer;

That the banknotes be dated April 15, 2009;

That the interest on the banknotes be payable semi-annually:

That the banknotes, as for capital, be reimbursed as follows:

2010 $17,400 2011 $18,000 2012 $18,800 2013 $19,500 2014 $20,400 2014 $114,400 to renew

For translation purposes only – French version prevails To realize this loan the Municipality of Kazabazua opts for a shorter term than previously anticipated in the loan By-law, that is to say a term of (5) five years (commencing April 15, 2009), in which the annual depreciation in capital forecasted for 2015 and the following, instead of the depreciation prescribed by borrowing By-law number 03-2003, every subsequent loan being for the balance or part of the balance due on the loan;

That the Municipality of Kazabazua borrows $208,500 in banknotes, in renewal of its obligations where banknotes for an additional term of two days to the term of the original borrowing By-law number 03-2003.

That the Municipality of Kazabazua accepts the offer made by the Caisse Populaire Desjardins Gracefield for a loan of $208,500 in banknotes in virtue of borrowing By-law 03-2003, to the amount of 100, issued over a five (5) year period as follows:

$17,400 4.52000 % April 15, 2010 $18,000 4.52000 % April 15, 2011 $18,800 4.52000 % April 15, 2012 $19,500 4.52000 % April 15, 2013 $134,800 4.52000 % April 15, 2014

That the banknotes, capital and interest be payable by cheque to the order of the registered loan holder. Adopted unanimously

2009-04-064 UMQ: ANNUAL MEETING MAY 13-16 IN GATINEAU

It is proposed by Ota Hora Seconded by Robert Pétrin

And resolved:

That this Council authorizes Councillor Melanie Irwin to register for the annual meeting of the UMQ which will take place in Gatineau, from May 13 to 16, 2009 for an amount of $110.00 plus taxes.

Adopted unanimously

Information: MAMROT announcement of financial fiscal partnership 2009-2013

2009-04-065 HIRING OF THE NEW DIRECTOR GENERAL/ SECRETARY TREASURER

CONSIDERING THAT the position of Director General/Secretary-Treasurer is vacant due to the departure of Josée Parsons, effective April 10, 2009;

It is proposed by Ronald Marengère Seconded by Florimond Latourelle

For translation purposes only – French version prevails And resolved:

That this Council proceeds to hire Pauline Marenger for the position of Director General/Secretary-Treasurer effective April 9, 2009, with an annual salary of $45,000.00 plus employee benefits for a probationary period of 6 months.

Adopted unanimously

2009-04-066 AUTHORIZATION

CONSIDERING THAT Pauline Marenger has been hired as Director General/Secretary-Treasurer for the Municipality of Kazabazua, effective April 9, 2009;

It is proposed by Ronald Marengère Seconded by Florimond Latourelle

And resolved:

That this Council appoints Pauline Marenger as principal administrator of accounts at the Caisse Populaire Desjardins Gracefield and authorizes her to sign all cheques;

That the Council appoints Pauline Marenger as the person responsible for the Visa Desjardins account;

That the Council appoints Pauline Marenger to present all applicatons and sign all payment request documents pertaining to Emploi-Quebec;

That the Council appoints Pauline Marenger as administrator and designated signer pertaining to CSST;

That the Council appoints Pauline Marenger as representative of the Municipality pertaining to Canada Post;

That the Council appoints Pauline Marenger as the person responsible to communicate information, procurations and revocations and clicSÉQUR, pertaining to Revenu Québec;

That the Council appoints Pauline Marenger as the person responsible pertaining to Canada Revenu Agency and Service Canada;

That the Council appoints Pauline Marenger as representative of the Municipality pertaining to all other organizations, to ensure good operations of the Municipality.

Adopted unanimously

2009-04-067 ADMQ: ANNUAL MEETING MAY 6 TO 8 IN GATINEAU

It is proposed by Ota Hora Seconded by Florimond Latourelle

And resolved:

For translation purposes only – French version prevails That this Council authorizes the Director General to register for the annual ADMQ congress at Gatineau from May 6 to 8, 2009 for an cost of $350 plus taxes.

Adopted unanimously

2009-04-068 TRAINING – DG FOR MUNICIPAL MANAGEMENT (CLERK)

It is proposed by Melanie Irwin Seconded by Ota Hora

And resolved:

That this Council authorizes the Director General to register for the training for municipal management (clerk), given by the ADMQ which will take place April 23, 2009 in Gatineau for a cost of $160 plus taxes.

Adopted unanimously

2009-04-069 TRAINING – ADMINISTRATIVE SECRETARY EXCEL

It is proposed by Melanie Irwin Seconded by Ota Hora

And resolved:

That this Council authorizes the administrative secretary to register for the training for the Excel program given by Fred Pryor Seminars which will be held June 10, 2009 in Ottawa for an amount of $159 plus taxes.

Adopted unanimously

Information: Response from Hydro-Québec concerning resolution 2009-01-007 Meeting April 21, 2009 at the Mayor’s Council meeting of the MRC

2009-04-070 PURCHASE OF EQUIPMENT FOR FIRE DEPARTMENT

It is proposed by Ota Hora Seconded by Melanie Irwin

And resolved:

That this Council authorizes the purchase of four Scott 2.2 cylinders for the amount of $260 each from Bunker Fire & Safety Inc for a total amount of $1,040 plus taxes.

Ronald Marengère opposes.

Adopted by the majority

For translation purposes only – French version prevails 2009-04-071 DEMOLITION OF 382 ROUTE 105 AND ACCESS

It is proposed by Ronald Marengère Seconded by Robert Pétrin

And resolved:

That this Council authorizes the demolition of the building located at 382 Rte 105, with the agreement that the historical materials such as the logs be conserved for their possible use in a restoration program with the revitalisation committee.

Adopted unanimously

2009-04-072 TENDER FOR PURCHASE OF CALCIUM

CONSIDERING THAT the Municipality of Low proceeded to put out an invitation to tender for the combined purchase of calcium;

It is proposed by Robert Pétrin Seconded by Florimond Latourelle

And resolved:

That this Council chooses the lowest tender which is Sel Warwick and authorises the purchase of 8 pallets of calcium – l,000 kg @ $365 each for a total of $2,920 plus taxes.

Adopted unanimously

Information: MTQ – N ew electronic bulletin: Voie d’accès

Information: MTQ – Inspection report of Willoughby and Jingletown bridges

2009-04-073 HUMAN RESOURCES: FERN FREDERICK

It is proposed by Melanie Irwin Seconded by Ronald Marengère

And resolved:

That this Council authorizes the hiring of Fern Frederick at 3 days a week for an hourly rate of $17.77 for the 2009 season, and that the Director General be in charge of his job description.

Adopted unanimously

2009-04-074 HUMAN RESOURCES: MICHAEL DELGROSSE – LANGUAGE COMPLAINT 2006-35869

CONSIDERING THAT following the adoption of resolution 2009- 03-045;

For translation purposes only – French version prevails CONSIDERING THAT Michael Delgrosse has communicated in writing to voluntarily take French courses during work hours at the cost to the Municipality to follow up with a linguistic French exam for the L’OQLF;

It is proposed by Robert Rowan Seconded by Ota Hora

And resolved:

That this Council supports the request of Michael Delgrosse and apply the applicable provincial politics to follow up with language training.

Florimond Latourelle votes in favour. Robert Pétrin votes against. Ronald Marengère abstains. Melanie Irwin abstains.

2009-04-075 TENDER – ROAD SWEEPING

It is proposed by Ronald Marengère Seconded by Melanie Irwin

And resolved:

That this Council awards the contract of street sweeping to Judith Langevin at a cost of $95 per hour for approximately 40 hours for the 2009 season.

Adopted unanimously

Information: Opening of gravel tenders April 29, 2009 at 3:30 pm.

2009-04-076 GERRY LABELLE ROAD

It is proposed by Ronald Marengère Seconded by Melanie Irwin

And resolved:

That this Council authorizes road work related to the change of a culvert and the necessary rental of a shovel under the supervision of the road foreman.

Adopted unanimously

Information: Submission of the meeting report March 13, 2009 with the MRC des Collines and the MRC Vallée de la Gatineau, concerning the request from des Collines for the use of the Septic Treatment Centre.

For translation purposes only – French version prevails 2009-04-077 AGREEMENT WITH PEINTURES RÉCUPÉRÉS DU QUÉBEC FOR THE PICKUP OF FLUO-COMPACT BULBS AND THE FLUORESCENT LIGHTS

CONSIDERING THAT that this Council is concerned about the environment;

And resolved:

That this Council authorizes the Director General to sign the agreement with Peintures Récupérés which was deposited at the April 1, 2009 Caucus meeting.

Robert Pétrin votes against.

2009-04-078 AGREEMENT WITH PEINTURES RÉCUPÉRÉS DU QUÉBEC FOR THE PICKUP OF BATTERIES

CONSIDERING THAT that this Council is concerned about the environment;

It is proposed by Melanie Irwin Seconded by Robert Pétrin

And resolved:

That this Council authorizes the Director General to sign the agreement with Peintures Récupérés which was deposited at the April 1, 2009 Caucus meeting.

Adopted unanimously

2009-04-079 SEPTIC TREATMENT PLANT: 2009 BILLING

CONSIDERING THAT following the adoption of Resolution 2008-09-183 and a copy being sent September 12, 2008, the Municipality has not received a response from the MRC to date;

It is proposed by Ronald Marengère Seconded by Robert Pétrin

And resolved:

That this Council wishes to send an invoice for 2009 for compensation for municipal services in the amount of $25,000.

Ota Hora abstains.

For translation purposes only – French version prevails 2009-04-080 FLOWER PURCHASE

It is proposed by Robert Pétrin Seconded by Ronald Marengère

And resolved:

That this Council authorizes the purchase of 25 baskets of artificial flowers from Véronneau for the amount of $6,500 plus taxes.

Florimond Latourelle votes against. Melanie Irwin abstains.

Question period

2009-04-081 CLOSING OF THE MEETING

It is proposed by Robert Pétrin Seconded by Ronald Marengère

And resolved:

That the regular meeting of Council of April 7, 2009, is closed at 9:05 p.m.

Adopted unanimously

Adrien Noël Josée Parsons Mayor Director General Secretary-Treasurer

For translation purposes only – French version prevails