Achievement and Accountability Office

Attachment 3

Achievement and Accountability Office Knowledge Management Department - Student Records [email protected]

VERIFICATION OF STUDENT CUMULATIVE RECORDS ACCURACY AND COMPLETION

SCHOOL NAME: ______

As a Baltimore City Public School principal, you are requested to verify the accuracy and completion of all student cumulative record folders for students transferring from your school. Please indicate verification of the following and sign below.

I verify that the student records for ______(name of school) are accurate and complete as described in the Maryland Student Records System Manual.

1. List the staff members who reviewed and certified the accuracy and completeness of the student records at your school before the records were transitioned to the appropriate schools. Name: ______Position:______Name: ______Position:______Name: ______Position:______Name: ______Position:______Name: ______Position:______

2. Indicate the number of student records to be transferred to each receiving school. Receiving School Name: ______Number of records:______Receiving School Name: ______Number of records:______Receiving School Name: ______Number of records:______Receiving School Name: ______Number of records:______Receiving School Name: ______Number of records:______Receiving School Name: ______Number of records:______

3. How many of these students records were verified as accurate and complete? Receiving School Name: ______Number of records:______Receiving School Name: ______Number of records:______Receiving School Name: ______Number of records:______Receiving School Name: ______Number of records:______Receiving School Name: ______Number of records:______Receiving School Name: ______Number of records:______

1 Office of Students Records Verification of Student Records Accuracy Attachment 3

Student Records Review for Accuracy and Completion Includes: ( ) Yes ( ) No All records in official Baltimore City Public Schools Student Cumulative Record Folder

( ) Yes ( ) No All SR Cards completed in black ink with labels including student name, student ID, State ID, and date of Birth

( ) Yes ( ) No Custody documentation stapled inside front or back of the folder

( ) Yes ( ) No SR 1 Card (Personal Data) with:  Attendance labels affixed (for years prior to electronic records)  Change of address (if appropriate) label affixed to card  Residency documentation

( ) Yes ( ) No SR 2 Card (Annual Performance) with grade labels affixed

( ) Yes ( ) No SR 3 Card (Secondary Schools Only)  High School Assessment labels affixed on SR 3, side 2;  Bridge Project data recorded on SR 3, side 2;

( ) Yes ( ) No SR 4 Card (State and Local Testing Data) labels should be affixed