Financials State of Kansas - FMS Page 1 of 4 s1

Financials State of Kansas - FMS Page 1 of 4 G/L Class Field CGL033 Item Overview:

The class field can be used to further classify activities recorded in funds, departments, and programs into detail categories, in which you would normally track class amounts such as salaries or materials.

Menu Path:

Set Up Financials/Supply Chain > Common Definitions > Design ChartField > Define Value > ChartField Value > Class Field

Page Screenshots: Component: CLASS_PNL

Page: CLASS_PNL

Record Information:

Table Name PS Table Name Table Purpose Class Field CLASS_CF_TBL The CLASS_CF_TBL is used to define and maintain the applicable further class amounts such as salaries or materials.

Approach:

D:\Docs\2018-05-02\06272233f2f68d21b661770a4ea22875.doc 6/3/20181:42:46 PM Page 1 of 4 Financials State of Kansas - FMS Page 2 of 4 G/L Class Field CGL033  The State of Kansas will be using the class field to identify the service location. The Service Location will be 5 characters. The purpose of the ChartField is to capture the concept of location (state, county, city, district, building, etc). Service Location is not required on all transactions.  The ChartField label will be changed from Class Field to Service Location in ChartField configurator.  Service Location will be centrally controlled and maintained.  Agencies can request detailed values be added to the control table.  A design task will be sent out to gather agency specific values that should be included on the table at ‘Go Live’, i.e. – KDOT districts.  The module team will configure basic values, i.e. - each Kansas county.

Information Source:

 The configuration will be derived from the module team, and agencies.

Data Entry Method:

____ On-Line Pages

__X__ Excel Spreadsheet

_____ Conversion

Field Approach:

Record Name: CLASS_CF_TBL Field Name Approach SETID Use name for SETID agreed upon by Module Team. EFFDT Use the date of “01/01/1901” for the effective date.

RTM Cross-Reference:

 CA 004.090 System provides the ability to allocate within/across agencies by the chart of account elements and other data elements, including: Location  GL 021.060 System shall provide ability for General Ledger accounts to be designated by a user-definable "account type," which can be tracked on all transactions, including: Location  GL 211.060 System provides appropriation budgetary controls by user-defined combinations of the elements/element hierarchies shown below: Location  GL 231.060 System provides operating budgetary controls for each agency with user-defined combinations of the elements shown below: Location  GL 255.060 System provides ability to report budget, encumbrances, pre-encumbrances, actual revenues, and actual expenditures by user-defined period using any of the following Chart of Account elements: Location  GL 039.000 System provides the ability to record and report transactions by location.

D:\Docs\2018-05-02\06272233f2f68d21b661770a4ea22875.doc 6/3/20181:42:46 PM Page 2 of 4 Financials State of Kansas - FMS Page 3 of 4 G/L Class Field CGL033  GL 040.160 System allows a many-to-many relationship while creating transactions between Chart of Accounts elements within user-defined security rules, including Location

Assumptions:

 The Service Location ChartField will be centrally maintained.  The chart of accounts is a statewide structure shared by all agencies.  All chartfield values must be established in system control tables – no value is free-form text.  Each chartfield element has a centrally defined purpose, except for ChartField 1 which is for agency use.

Issues:

Input Provided By: Name Title, Department Amy Kuck Accenture GL Lead

Change Log: Date Author Change Description 02/05/2009 Marie Winter-Zima Accepted Changes made by Brett Bauer. 01/27/2009 Marie Winter-Zima Changed Approach to include the description of the Service Location ChartField. 01/21/2009 Marie Winter-Zima Initial Description.

Note: The Template Change Log should be maintained in reverse chronological order. Hence, the most recent changes are on the top of the list.

D:\Docs\2018-05-02\06272233f2f68d21b661770a4ea22875.doc 6/3/20181:42:46 PM Page 3 of 4 Financials State of Kansas - FMS Page 4 of 4 G/L Class Field CGL033 SIGNOFFS

Configuration Team Leads

______Date: _____/_____/_____

Accenture Configuration Lead

______Date: _____/_____/_____

State of Kansas Configuration Lead

Module Team Leads

______Date: _____/_____/_____

Team Leads

______Date: _____/_____/_____

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