Further Particulars of the Job

DEPUTY NURSERY MANAGER FURTHER PARTICULARS OF THE JOB JOB DESCRIPTION

Job Title: Deputy Nursery Manager

Department: Day Nursery

Main Purpose of Job: To support the Nursery Manager in ensuring the smooth running of the Nursery and to take sole responsibility for the Nursery in the Manager’s absence. To act with management interests at all times and to work with honesty and integrity as the Deputy Manager of a harmonious and efficient team.

Relationships:

1. Responsible to: Day Nursery Manager, Home Bursar, Day Nursery Sub-Committee 2. Liaison with: Accounts, Facilities Team, Catering Department, other departments as required.

MAIN TASKS OF JOB:

Support to Manager

1. To support the Nursery Manager by assisting in or taking on a number of managerial and administrative duties such as completion of documentation, DBS checks, keeping records, recruitment, selection, induction, training, supervisions, appraisals and promotion of staff. The Deputy should be a self-starter, able to work independently but also able to confidently seek help and guidance when necessary. 2. To deputize for the Nursery Manager in her absence and deal competently with a wide range of managerial and administrative responsibilities. 3. To work on own initiative to ensure that the Manager has uninterrupted time to deal with administrative and other matters when necessary. 4. To support the Manager in managing nursery budgets and ensuring efficient use of nursery resources, for example cover staff, consumables and equipment. To manage petty cash and authorize submission of claims in the Manager’s absence. 5. To work together with the Manager to ensure that the nursery operates effectively at all times during opening hours, that childcare is available to parents and to assist in putting in place a contingency plan for all unplanned events, such as emergencies or extraordinary weather conditions. 6. To assist in compliance with relevant laws, regulations, policies and procedures, for example Health and Safety at Work, Risk Assessment, COSHH. To prepare relevant paperwork when required. 7. To work as part of a harmonious and efficient team of staff, and to provide leadership and support for members of the nursery team including training, performance management and help in resolving conflicts and misunderstandings. To attend and/or lead regular staff meetings which are out of office hours. 8. To actively promote the safeguarding of children and young people in the workplace in accordance with the College Safeguarding policy. 9. To actively promote equal opportunities in the nursery in accordance with the College Equal Opportunities policy. 10. To ensure the highest standards of care, safety and welfare for children by providing suitable environment for children with various needs. To be aware of any special needs and proactively ensure appropriate action is taken. 11. To organise and oversee the maintenance of nursery records (registers, accident book, children’s files etc.). 12. To ensure appropriate levels of hygiene are maintained in the nursery and that any maintenance issues are promptly reported and resolved. To liaise with the Home Bursar if the need arises to close the Nursery in the event of any severe infectious illness, severe weather or any other major problems with premises that may occur. 13. In consultation with the Manager to show potential customers around the nursery with a view to market the nursery and sell sessions. 14. To liaise with the Nursery Manager and Home Bursar on all issues involving staffing, policy decisions affecting the College, non-routine items of expenditure, and levels of occupancy. 15. To prepare for inspections by external agencies (e.g. Ofsted and Environmental Health) and undertake any necessary follow-up work as required by the Manager. 16. To act professionally at all times and be a role model of good practice and promote the good reputation of Wolfson College Day Nursery. 17. To develop and maintain loyalty and commitment of parents, and build a professional relationship of trust with them and ensure their satisfaction with the nursery service. 18. To have Key Holder responsibilities for the nursery. 19. Other duties necessary for the smooth running of the nursery that the manager may ask from time to time. Childcare 20. To implement and monitor the EYFS framework and curriculum to ensure each child develops within a stimulating environment, making sure the nursery offers an environment which reflects the cultural diversity of the children. 21. To monitor and ensure completion of children’s developmental Learning journeys observations portfolios and trackers. To provide staff with continued support and training in these areas. 22. To ensure that an appropriate system of children’s progress record-keeping and reporting to parents is implemented and updated when required. 23. To ensure all children’s leaving reports and Learning journeys are available for parents when they leave the nursery. 24. To decide, in consultation with the Manager and staff, when places become available, to move children from the Under-2 room to the 2-5 group. 25. To ensure the nursery meets the required standards, ratios and conditions of registration and the College requirements. 26. To ensure correct staffing levels are maintained and arrange staff duty rotas; to provide cover when necessary. 27. To decide when to exclude (and subsequently re-admit) sick children. 28. To liaise with College kitchen to order food items for children’s snacks and teas, to ensure that healthy lunches are offered to children and to inform the kitchen of any children’s allergies to be aware of when preparing nursery food. 29. To order toys and equipment in consultation with the Manager. With the College 1. To attend and prepare reports for meetings of the Day Nursery Sub-Committee. 2. To provide the Home Bursar with such background information and statistics as may be necessary prior to meetings of the Day Nursery Sub-Committee. This job description is not exhaustive and may be reviewed further to meet the requirements of the Nursery. PERSON SPECIFICATIONS

Essential Desirable

Qualifications  A full and relevant Level 3  A full and relevant Level qualification as defined by the 4 qualification as defined Knowledge Children’s Workforce by the Children’s Development Council Workforce Development Experience  At least five years’ experience Council in order to bring working at a team leader level in a higher level expertise a busy nursery to help achieve  An excellent understanding of Wolfson’s vision of an children's development, their outstanding nursery needs and the provision of  Sufficient breadth of positive play and experience of experience to bring fresh putting in place records to ideas and improve promote this existing practices.  Knowledge of the ECCERS (The  Proven record of Early Childhood Environment initiating and Rating Scale) and ITTERS (The implementing Infant Toddler Environment improvements in the Rating Scale); nursery  Knowledge and ability to carry  Experience of out a wide range of recruitment, administrative tasks interviewing, monitoring  Understanding of the staff development and requirements of confidentiality evaluating training  Awareness of relevant legislation needs. and regulations, including H&S  Experience of a wide within the workplace, and variety of office duties working knowledge of related  Food hygiene certificate documentation  Experience of working  Specialist safeguarding with invoices. certificate  Experience of working  Paediatric first Aid qualification with databases

Skills  An ability to provide a high  Business acumen quality, integrated early Abilities education and childcare service which complies with the Early Years Foundation Stage.  Ability to develop an excellent rapport with children  Ability to lead, motivate, manage and monitor staff  Ability to develop and maintain effective working relationships  Excellent customer service skills and the ability to handle complaints effectively  Good verbal and written communication skills  Excellent organisational and administrative skills  Good numeracy skills and the ability to manage budgets effectively  Good IT skills including working knowledge of MS Word and Excel  Ability to prioritise workload  Ability to work effectively under stress Personal  Enthusiasm for work with qualities children and genuine interest in children’s development and well being  Flexibility to take on other tasks as and when required  Pro-active approach to work and workplace relationships  Caring and professional approach to parents and children

TERMS AND CONDITIONS:

Appointment: The post is available immediately. It is full time and permanent with a six months’ probation.

Hours: The hours of work are 45 hours per week, including a lunchbreak, Monday to Friday between 8.30am to 5.30pm.

The Deputy Nursery Manager is expected to attend relevant training, Training: which may be outside of working hours. In such instances time off in lieu is normally taken.

Annual Leave 39 days pa including 8 Bank Holidays. Annual leave allowance must Entitlement: be used to cover periods of College closures during Christmas and Easter as well as the nursery closure for two weeks in August. Salary and The post is Grade 4 with a starting salary of £26,464 per annum. Benefits: Other benefits include pension scheme, free lunch, free parking.

Notice period: One week during probation, three months thereafter

The appointment is subject to providing satisfactory evidence of your Other right to work in the UK, obtaining satisfactory references from two conditions referees, satisfactory completion of the medical questionnaire, enhanced DBS check and signing a contract of employment. Equality of opportunity

The Equal Opportunities policy of the College requires that all staff are offered equal opportunities within employment. Entry into employment will be determined only by personal merit and the application of criteria related to the post. Subject to statutory provisions, no applicant will be treated less favourably than another because of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.

Data Protection

All data supplied by candidates will be used only for the purposes of determining their suitability for the post and will be held in accordance with the principles of the Data Protection Act 1998 and the College Data Protection Policy (available on the website at https://www.wolfson.ox.ac.uk/policies/data-protection-policy)

APPLICATION:

Applications should include an application form (overleaf) with a full curriculum vitae and a covering letter explaining why you are interested in this role, why you are leaving your current employment, how you meet the criteria for the post and why you are a suitable candidate. Applications should be sent by email (preferred) to [email protected] or by post to HR Manager, Wolfson College, Linton Road, Oxford OX2 6UD.

The closing date is 9 February 2018. Interviews will be held on 20th February 2018. APPLICATION FOR EMPLOYMENT PRIVATE AND CONFIDENTIAL PLEASE COMPLETE ALL PARTS and return together with other required documents to HR Manager at Wolfson College, Linton Road, Oxford OX2 6UD or to [email protected]

POSITION APPLIED FOR: Deputy Nursery Manager Ref. DN180209

Surname Forename(s) Title

Address: e-mail:

Postcode Telephone number: Are there any restrictions on you taking up employment in NI No. the UK? Please delete below as appropriate

Are you a citizen of the UK or the European Union? Yes/No

If ‘No’ do you have a visa to work in the UK? Yes/No 1 - EDUCATION HISTORY (Please use a separate sheet if necessary) Schools/Colleges/Universities Dates (from-to) Qualifications gained

OTHER TRAINING 2 - EMPLOYMENT HISTORY (Please use a separate sheet if necessary)

Are you currently employed? Yes/No (Please delete as appropriate)

Notice required in current employment:

Name and address Dates of Job title and duties Reason for of employer employment leaving

OTHER EMPLOYMENT (please note any other employment you would like to continue with if you were to be successful in obtaining this position) 3 - REFERENCES

Please note here the names and contact details of your referees. Applicants must provide details of two referees. One must be your current or most recent employer and the other should be a previous employer. Where possible the two referees should be from separate sources and not the same organisation or employer. Referee 1 Referee 2

Name of referee

Referee’s relation to the applicant

Institution name and address

Email address

Telephone number Are you happy this referee to Yes/No (Please delete as Yes/No (Please delete as be contacted prior to the appropriate) appropriate) interview? 4 - CRIMINAL RECORD Please note any criminal convictions except those 'spent' under the Rehabilitation of Offenders Act 1974. If none please state. In certain circumstances employment is dependent upon obtaining a satisfactory basic disclosure from the Disclosure and Barring Service.

5 - DECLARATION (Please read carefully before signing this application) 1. I confirm that the above information is complete and correct and that any untrue or misleading information will give my employer the right to terminate any employment contract offered.

2. Should we require further information and wish to contact your doctor with a view to obtaining a medical report, the law requires us to inform you of our intention and obtain your permission prior to contacting your doctor. I agree that Wolfson College reserves the right to require me to undergo a medical examination. In addition, I agree that this information will be retained in my personnel file during employment and for up to six years thereafter and understand that information will be processed in accordance with the Data Protection Act.

3. I agree that should I be successful in this application, I will, if required, apply to the Disclosure and Barring Service for a basic disclosure. I understand that should I fail to do so, or should the disclosure not be to the satisfaction of the College any offer of employment may be withdrawn or my employment terminated.

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