1st Asia CliC Symposium - The state and fate of Asian Cryosphere - April 20 – 22, 2006 Second Circular(version 1)
Objectives and Outline: The cryosphere is changing in Asia, as well as globally, due mainly to global warming. The long term impact of these climatological changes on the environment is still uncertain. This Symposium was organized to focus on the Asian Region component of the WCRP CliC (Climate and Cryosphere) Project1. The objectives of the Asia-CliC Symposium are to exchange scientific results and information, discuss the main issues of CliC in this region, develop plans for implementation, and to inform Asian countries about CliC activities. The Organizers are expecting the participation of scientists/engineers, students and also funding bodies from various Asian countries. The symposium will focus on the eastern part of the Eurasian continent and surrounding regions. The main topics of interest are: (1) Glacier distribution/changes (2) Frozen ground/Permafrost condition and changes (3) Snow cover, cold region hydrology and water resources (4) Land surface and atmosphere processes in cold region and mountains (5) Large-scale cryosphere-atmosphere interactions (6) Cryospheric database (7) Satellite and ground base observations of cryosphere (8) Modeling of cryosphere (9) Strategy for future cryospheric research
The meeting will be composed of general presentation of papers (oral and posters) on the above topics, and will have one day of split sessions on specified topics that need to be discussed in depth, and that require immediate action by the communities. Symposium language will be English.
Associated meeting The Symposium will be followed by an Integrated Global Observing Strategy Cryosphere (IGOS-Cryo) Theme Meeting (April 24-25), which is a semi-open meeting. Participation is
1 , CliC had its first Science Conference in April, 2005 in Beijing, China.
-1- recommended for those all who are interested in satellite and in-situ observations of the cryosphere, including capabilities, requirements, and applications. Details of this meeting can be found on the website http://stratus.ssec.wisc.edu/igos-cryo/workshop2/.
Organized by: WCRP-CliC Science Steering Group Japan CliC Committee China CliC Committee
Supported by: JAMSTEC, WCRP and others
Dates: April 20-22, 2006
Venue: JAMSTEC, Yokohama Institute, Yokohama, Japan (Located at 50km south of central Tokyo) http://www.jamstec.go.jp/jamstec-e/access/yokohama/index.html
Registration and fees: Please complete the registration and accommodation form (Appendix 1) and return it to the symposium secretariat by March 15, 2006. For those who need a travel VISA to enter Japan, please register by February 15, 2006 to allow time for the preparation of needed documents. There is no registration fee associated with this symposium.
Paper submission: Please complete the paper submission form (Appendix 2) including a maximum 300 word short abstract and send it to symposium secretariat by March 15, 2006 (see contact details on back page). Title, authors, and their affiliation should be included. The short abstracts collection will be distributed at the symposium.
Printed papers/Extended abstracts: ・ Electronic Word files as well as printed copies of extended abstract should be submitted at the symposium to-the symposium secretariat at the symposium front desk during the symposium period. Two to 4 pages of A4 size paper are acceptable in the format (Appendix 3) to this
-2- circular. ・ Proceedings: Proceedings containing extended abstracts will be mailed to the participants by postal mail after the symposium is finished. ・ WCRP informal report: This includes the overall discussion of the symposium and the summary of split sessions.
Types of presentation: 1. Oral Presentations will be 15 or 20 minutes. Windows and Macintosh computers with computer diskette (floppy disk), CD-ROM, and/or USB ports will be provided. PowerPoint 2000 for Windows and PowerPoint 2004 for Mac for presentation software is also available. If you need some other devices and/or software for oral presentation, please consult the symposium secretariat. 2. Poster size: A space for vertically long (portrait) A0 size (90cm x 120cm) for each poster presentation will be provided.
Deadlines: Registration for people who need VISA February 15 Registration March 15 Accommodation March 15 Submission of abstract March 15 Notification of the acceptance of the submission March 20 Issue of Preliminary Program on the symposium web site April 1 Submission of extended abstract April 20-22
Accommodation: 1. Yokohama Prince Hotel Address: 13-1, Isogo 3-chome Isogo-ku, Yokohama-shi, Kanagawa 235-8511 Japan Phone: +81-45-751-1111 Fax: +81-45-753-8811 (http://www.princehotelsjapan.com/yokohamaprincehotel/)
Forty (40) discounted rooms are reserved at this hotel for the symposium period (April 19-26) on a first-come first-serve basis. Please complete and submit the registration and accommodation form (Appendix 1) early to ensure a room at the discounted rate. Cost: --Single use of double rooms (two single beds or one king-sized bed):9,450 Japanese Yen(JPY) per day (breakfast not included)
-3- --Other than single use: The rate will be different.
Please contact immediately to the symposium secretariat if you change the schedule and will be announced later.
2. Other hotels For information of other hotels, please contact Mr. Arai ( arai@ mwj.co.jp ) directly.
Directions: General information for access is as follows. Detailed information, maps etc will be on the symposium website.
Narita Airport to Yokohama Prince Hotel: 1 Direct airport limousine bus This is recommended for first visitors to Japan. One-way price is at 3,800 JPY, only three buses at 16:35, 18:15, and 20:35 are available. It takes around 2 hours to get to the hotel. http://www.princehotelsjapan.com/YokohamaPrinceHotel/yokohama-gettingthere.asp 2. Trains One transfer is needed for this route. First take Narita Express train from Narita Airport to JR Yokohama station, and transfer to JR Negishi line at Yokohama station to get to JR Isogo station. ***Narita Express train: runs every 30 minutes, one way price at 4,180 Japanese Yen. http://www.jreast.co.jp/e/nex/e_TimeTable/e_sobu_narita_u/e_sobu_narita1_u/index.html ***JR Negishi line (No 3 platform at the Yokohama station) bound for Ofuna: runs every 5 minutes, takes 15 minutes from Yokohama station to Isogo station, 5 minutes walk to get to the hotel from the station.
Yokohama Prince Hotel to JAMSTEC Yokohama Institute: Take JR Negishi line from JR Isogo station to JR Shinsugita, and it takes around 15 minutes walk from the station to the institute. http://www.jamstec.go.jp/jamstec-e/access/yokohama/index.html On the first day of the CliC symposium, April 20, we will pick you up at the hotel lobby take you to the Yokohama Institute, JAMSTEC. The time will be announced later.
Yokohama Prince Hotel to Narita Airport No direct bus going back to Narita Airport is available, so please take the train.
-4- http://www.jreast.co.jp/e/nex/e_TimeTable/e_sobu_narita_d/e_sobu_narita1_d/index.html
Visa: Check the local and nearest Japanese Embassy or consulate to find whether you need visa or not. If you need visa to come to Japan, please complete the attached registration form and describe documents needed. If you have problems getting a VISA, please contact the symposium secretariat.
Banquet: A banquet will be arranged on April 21 (Friday evening) at a cost of approximately 3,000 JPY per person. If you choose to participate, please register your intention and make the payment at the symposium front desk in advance.
Other activities: Some activities will be arranged. Details are announced later. 1. Tour of Earth simulator http://www.es.jamstec.go.jp/esc/eng/index.html 2. Excursion on April 23 Sunday
Symposium Secretariat: Name: Setsuko Ichikawa Email: [email protected] Phone: +81-46-867-9287, Fax: +81-46-867-9255 Address: IORGC/JAMSTEC 2-15 Natsushima-cho, Yokosuka, 237-0061, JAPAN Assistance of providing other hotel information Name: Tatsuro Arai Email: ara [email protected] Phone: +81-468-65-1445, Fax: +81-46-865-3858 Address: Marine Work Japan LTD 2-15 Natsushima-cho, Yokosuka, 237-0061, JAPAN
Symposium Website: Additional information and announcements will be posted on the symposium website http://www.jamstec.go.jp/iorgc/sympo/asiaclic2006/. If you do not have access to the internet, please ask for information through symposium secretariat directly (see above).
-5- 1st Asia CliC Symposium APPENDIX 1 – The state and fate of Asian Cryosphere – April 20-22, 2006, Yokohama, Japan Registration and Accommodation Request Form
Please fill out this registration form and send to [email protected] by March 15, 2006. For those who need VISA, please register by February 15, 2006.
Given name: Surname:
Affiliation: Affiliation Address:
Country: Nationality: VISA for coming to Needed(double click box to tick it) Not needed (double click box to Japan: Describe needed documents: tick it) 1. 2.
Email: Phone/Fax: Presentation Yes/ No
Please make a mark for the days you will attend(double click box to tick it): April 20 Thursday Asia CliC Symposium April 21 Friday Asia CliC Symposium April 22 Saturday Asia CliC Symposium April 24 Monday IGOS-Cryo workshop* April 25 Tuesday IGOS-Cryo workshop*
April 21 Friday Banquet (after the symposium) *Formal registration should be made directly to IGOS-Cryo.
Please specify the dates of check in and out if you want to book a room at the Yokohama Prince Hotel. Only April 19-26 are provided at a discounted rate: Date of check in Date of check out Any other dates if any Number of people
Special Requests (i.e., vegetarian, non-smoking rooms):
For more information, please send an email to [email protected]. Phone +81-46-867-9287, Fax +81-46-867-9255 All postal correspondences to: Setsuko ICHIKAWA IORGC/JAMSTEC 2-15 Natsushima-cho, Yokosuka, 237-0061, JAPAN
Appendix 1 APPENDIX 2 1st Asia CliC Symposium – The state and fate of Asian Cryosphere – April 20-22, 2006, Yokohama, Japan
Paper Submission Form Please complete this form for each presentation, and send to [email protected] by March 15, 2006. For those who want to make couple presentations, please copy this form. (Double click one of the boxes to tick it.)
Oral presentation Poster presentation(A0 size) Either
Title of Presentation
Authors and their affiliations:
Abstract (300 words)
Appendix 2 APPENDIX 3 A Format of the Extended Abstracts for 1st Asia CliC Symposium
Bernard Brown1, Bin Villinger 2 and Meixue Zhang3
1 Institute of Observational Research for Global Change, JAMSTEC, Japan 2 CliC International Project Office, CIPO, Norway 3 The Institute of Meteorological Studies, CAS, China
Key words: water cycle, carbon cycle, Siberia, Boreal zone
& Sons, Chichester, 389p. Introduction Pitman A.J., 2003. The evolution of, and revolution This is a Format of Proceedings for 1st Asia CliC in, land surface schemes designed for climate models. Symposium held on April 20-22, 2006. Int. J. Climatol. 23, 479-510. Page margin of the paper: Top: 20mm, Bottom: 30 mm, Left: 20 mm, Right: 20 mm Submission of extended abstracts The acceptable page size is A4. The Proceedings should be two or four pages with the page number on The manuscripts must be processed by Word . Printed version of the paper should also be submitted at the each page. The extended abstract needs Key words (Italic) less than five. symposium desk. Paper format The paper consists of Title, Author name(s), Organization(s), Body of paper, and References. The manuscript should be a “camera-ready” style. Title: 12pt, Bold, Centering, Times New Roman Font. Author name(s): 10pt, Centering, Times New Roman Font. Organization(s): 10pt, Centering, Times New Roman Font. Key words: 10pt, Centering, Italic Times New Roman Font. Body part: two columns, 10pt, Times New Roman Font.
Chapters: 11pt, Bold, Times New Roman Font. References: 10pt, Times New Roman Font. Figure and Table: All figures and tables must be inserted in the text. Captions of Figure(s) and Table(s): 10pt, Times New Roman Font.
References Kirkby M.J., 1978. Hillslope Hydrology. John Wiley
Appendix 3