The M.S. University of Baroda

The M. S. University of Baroda of Baroda Vadodara

Bid for Turnkey work which includes purchase of Xeon Server, Computers, related software with installation, networking, commissioning, integration, implementation, training and later maintenance of complete supply of infrastructure.

Tender No. : HML / 001 / 2017-18 (2nd attempt) Estimated PROJECT Cost : Undefined

Earnest Money Deposit : ` 15,000/-

Tendering System : Two-bid system

Last Date of Receipt of Bid : 14.02.2017 till 03.00 P.M.

Date of Opening of Bid : 14.02.2017 at 3.00 P.M. (After confirming the eligibility then only technical bid will be opened)

Bid Processing Fees ; ` 750/-

Contact Person : Dr. Mayank Trivedi, The University Librarian, Smt. Hansa Mehta Library, MS University of Baroda, Vadodara

*Downloaded bid should be submitted with demand draft for ` 750/- payable at Vadodara drawn on the name of The Registrar, MS University of Baroda, Vadodara

Bid Serial No: …………………… Amount Received ` 750/- (Cash / DD)

Receipt No. :………………… Dated: …......

On behalf of Smt. Hansa Mehta Library: Smt. Hansa Mehta Library The M.S. University of Baroda

…………………………………………. Introduction

Present IT infrastructure: The Hansa Mehta Library is presently equipped with internet, multimedia, wireless audio system and having following infrastructure of computers, peripherals connected to network facilities.

A. Servers I. Pentium-I 133 Mhz CPU, 64 MB RAM, 2 GB SCSI HDD, 32X CD-ROM, 4/8 GB DAT Drive Operating System: Novell Netware 4.11 Software: CDS/ISIS II. Tulsient FISC-CDH Server: Pentium CPU, 64MB RAM, 3 x 80 GB HDD, 52X LG CD-ROM Drive Operating System: Proprietary OS Software to manage files. Various CD-ROM Databases like ERIC, EconLit, and Wilson Social Science Abstracts etc. are mirrored on this server, which can be accessed across the campus. III. Compaq Proliant 800 Server: Dual CPU P-III 500 Mhz, 128 MB RAM, 8GB SCSI HDD, 48X CD-ROM Drive, 4/8 GB DAT Drive Operating System: Windows NT 4 (SP6) Library Management Software: SOUL developed and distributed by INFLIBNET Centre, Ahmadabad. IV. HP Proliant ML 350 Server Dual CPU – Xeon: 32 Mhz, 1 GB RAM, 38 SCSI HDD,52 X DVD Combo Writer, Operating System – MS Windows Server 2003 Enterprise Edition V. HP 180 G-6 Series (for Soul 2.0 server) Intel® Xeon® X5650 2.67 GHz (2 processor), 16 GB RAM, 1200GB HDD Operating System –Windows 2008 server R2 Standard

B. Desktops & Nodes:

I. Pentium-4 Nodes (60 No.): HP/Compaq uT – Pentium-4, 3.2 GHz, 512 MB RAM, 80 GB HDD, 52X DVD Combo Writer (2 nodes have CD-RW Drive) Operating System: Windows XP Professional with Service Pack-2 (SP2) Software: SOUL Client, Internet Ready. II. Pentium-III (1 No.); Pentium Nodes (10 Nos.): HP/Compaq Presario – Pentium-III 1.8 GHz, 128MB RAM, 20 GB HDD, 52X CD- ROM (3 nodes have CD-RW Drive) ROM (3 nodes have CD-RW Drive) Operating System: Windows 98 SE Software: SOUL Client, Internet Ready.

Present Usages: The usages of every server and connected desktops are specific for their purposes as mentioned above. The data transfer between these servers if required is done externally (manually taking backup from one hardware and restoring on other).

The Current Requirement and Usages

Since the library is now using latest software version of SOUL 2.0 which provides several other features for digital library and multimedia facilities connected to various faculties and other

HML / 001 / 2017-18 Page 2 of 35 BID Serial No. : …………………. Smt. Hansa Mehta Library The M.S. University of Baroda university libraries to students, research scholars and academicians. The capabilities of present infrastructure are not sufficient towards a step forward in digital university and accessibility of library facilities some of the usages may be:

 Installation and configuration of upgraded version of SOUL 2.x (a Library Management Software) exclusively developed and distributed by INFLIBNET for Indian Universities. (Minimum 25 concurrent users) and also to connect current databases of the library.  HML may migrate to open source Library systems (e.g. LibLime Koha , Evergreen 2.10.8 and 2.11.1, NewGenLib Adaptation Program) hence hardware required to support.  Connectivity facilities (such as document printing on assigned network printer or uploading of document from scanner) to researchers and on line accessibility of journals libraries (minimum 25 concurrent users) and  Connectivity facilities for accessibility of old scanned manuscripts, references, and research work to within and outside of MS University (unlimited)  Interlinked different faculties with this server for student to access books and references (unlimited).  To allow the accessibility of Library infrastructure through University Computer Center by other universities and also providing database accessibilities for Biometric accessibility at entrance and CCTV control.

Dr. Mayank Trivedi, University Librarian, Smt. Hansa Mehta Library, The M.S. University of Baroda, Vadodara (hereafter referred to as LIB-MSU), intend to invite offers for turnkey work which includes supply, installation, networking, commissioning, integration, training and maintenance of high performance Library Server and Other Hardware (hereafter items refereed with specification as listed in Annexure - I).

The bidder is requested to offer and supply the best make and brand (only one no multiple) for which they are authorized by their principals or OEM suppliers. Kindly note that more than one option/offer will be rejected if bidder is submitting with equivalent make or other brand of hardware and peripherals. No correspondence will be entertained in this regard and bid processing fees will not be refunded once bid is submitted. The bidder is responsible to clarify the level of Library Server and Other Hardware (e.g. Next Chip Generation, Chip Set) offered.

Important Note: Every bidder in their interest is requested to note that before submitting the best technical and financial bid they can visit self or their representative at the Smt. Hansa Mehta Library with prior appointment to understand the installation location, cabling, hardware requirement of networking and connectivity of server with other peripherals which they are offering. After submitting bid not further explanations will be entertain.

Further negotiations shall be carried as per purchase committee decides and the successful bidder may be asked for required quantity and capacity. No further correspondences will be entertained in this regard and final decision will be with buyer. No further correspondences will be entertained in this regard.

HML / 001 / 2017-18 Page 3 of 35 BID Serial No. : …………………. Smt. Hansa Mehta Library The M.S. University of Baroda

Purchase Order and its validity – The Purchase Order will be placed to only L1 bidder (either selected through Reverse Auction if conducted). The validity of purchase order (PO)/ letter of intent (LOI) will be 120 days from the date of PO / LOI released to the bidder.

1. Eligibility Criteria for the bidder

1.1. The bidder should have a total sum of turnover of ` 1 Crore (Minimum) in the last three financial years and the turnover of the last year should be at least ` 50 lacs. The copies of Audited Annual Accounts (including IT Returns) for last three years shall be attached along with the bid. (Form no. E-1).

1.2. a. The bidder must have own local service office or residential service engineer in Vadodara and submit all the details. (Form no. E-2) b. In case the bidder is providing support through Franchisee and/or other Service Provider, as the case may be an undertaking duly signed by the bidder & the Franchisee and/or Service Provider shall also be attached with the bid. (Form no. E-3) c. Either of the situation ((a) or (b)) bidders must ensure the availability of spares (minimum stock of essential hardware) with trained and skilled manpower at LIB-MSU during the turnkey work and later for entire contract period after acceptance for maintenance and upkeep.

1.3. The bidder must have at least 3 customer reference sites of work in Gujarat / India among them bidder should have executed at least three similar installations with minimum order value from ` 50 lacs or more. The Customers’ reference details with Purchase order details must be attached along with the bid. (Form No. E- 4)

1.4. The bidder should have various Quality Systems Standard certifications for items manufactured / procured, work audit, system integration, installation and as Library Server and Other Hardware solutions provider within-house skilled manpower (Form No. E- 5)

1.5. The bidder must attach list of skilled manpower with their qualification and experience who will perform the job (no proxy worker will be allowed). Only LIB-MSU (work id will be given) permitted personnel (Police Verification must be submitted) will be allowed for the job and work in the MSU campus.

1.6. The bidder should have required Tools and Tackles for total Library Server and Other Hardware integration work.

1.7. The bidder should be either OEM manufacturer or authorized by its OEM as Authorized System Integrator for IT infrastructure solution being proposed. The authorization letters from every OEM should be attached for every item to quote in the bid (Form no. E - 6).

1.8. The bidder should insure that Library Server and Other Hardware is a high availability mode appliance must comply with the technical specifications and provide along with

required accessories. The bidder should ensure that OEM of proposed Library Server and Other Hardware Appliances should be in the Leaders Quadrant of Gartner Magic Quadrant or equivalent third party analyst reports.

1.9. The offer ensures that every component should be integrated, modular, and carefully orchestrated, with a purpose-built solution. 2. The terms and conditions

2.1. The last date of submission of bid at LIB-MSU is 14.02.2017 by 03.00 P.M. in official sealed envelopes marked with bid number as follows :

Envelop -1: A. Demand draft of Bid Processing Fees B. Documents dully signed attached with all filled forms from E-1 to E- 6

Envelop -2: A. Demand draft of earnest money deposit (compulsory to every bidder) B. Technical Bid only (All the documents in the bid along with the required enclosures, Acceptance of all the Terms and Conditions etc… But without any mention of financial value therein).

Envelop -3: A. Financial Bid only

However, LIB-MSU reserves the right to ask the bidders to submit the bid and/or any other documents in electronic form.

2.2. The offers submitted in envelops Envelope-2 and Envelope-3 respectively by the bidder will be considered only if Bidder passes the Evaluation Criteria after evaluating documents submitted in the Envelope-1 for eligibility.

The offers submitted in Envelope–3 by the bidder will be considered only if Bidder passes the Evaluation Criteria after evaluating the Technical Bid in Envelope-2.

However, LIB-MSU reserves the right, for correspondences and explanations in this regard.

2.3. The bid is non-transferable. The bidder should ensure that every page of technical and financial bid submitted should the bidder’s signature and organizational stamp.

2.4. The Bidder may quote only one option (i.e. only one product can be quoted) against each item. Bidders are required to mention make & Model of the product (Do not write “OEM” against items except the items asked to be integrated with Computers as bidders are expected to give make & model of the product).

2.5. The bidder will have to supply, install, commission, integrate, maintain and provide training for hardware, software and peripherals and carry out necessary integration at with MS University network.

2.6. In case the offered item is not available in the market, the bidder will have to supply Higher Version / replacement of that item in the offered cost in the same time duration with prior approval of LIB-MSU. No “End of Life” product should be offered to minimize such instances.

2.7. The Bidder shall bear all the costs associated with the preparation and submission of its bid, and LIB-MSU in no case will be responsible or liable for these costs, regardless of conduct or outcome of bidding process.

2.8. The Bidder ensures the timely submission of bid at LIB-MSU. In no circumstances LIB- MSU will be responsible for the bid is lost or delay in submission due to any causes natural or unnatural.

2.9. The bidder has to submit the compliance letter on its letter head duly signed by the authorized signature & other supporting documents as asked for in the bid in scanned format. Failing to submit the same or non-compliance/deviation from any bid terms and conditions, eligibility criteria or technical specifications may result in rejection of the bid.

2.10. The Bidder has to examine all instructions, forms, terms, conditions and specifications in the bidding documents. Failure to furnish all information required by the bidding documents or submission of a bid not substantially responsive to the biding documents in every respect will be at the Bidder’s risk and may result in rejection of its bid.

2.11. Amendment of Bidding Documents (Corrigendum)

2.11.1. At any time prior to the deadline for submission of bids, LIB-MSU may, for any reason, whether its own initiative or in response to the clarification request by a prospective bidder, modify the bidding documents. 2.11.2. The corrigendum will be notified to all perspective bidders. . 2.11.3. In order to allow prospective bidders reasonable time to take into consideration the amendments while preparing their bids LIB-MSU, at its discretion, may extend the deadline for the submission of bids.

2.12. Bid Currency – Prices shall be quoted in Indian Rupees only.

2.13. The Bidder will have to remit Non refundable Bid Processing Fees of ` 750/- & Earnest Money Deposit (E.M.D.) of ` 15,000/-(Rupees fifteen thousand only) on or before the date & hours of opening of the bids in a sealed cover at LIB-MSU office. No interest will be paid on E.M.D.

2.14. Bidder should submit all envelops (as mentioned above in 1) having proper headings and tender no. HML / 001 / 2017-18 mentioned on each of them. Bid Processing fees & E.M.D. must be in the form of Demand Draft drawn on the name of The Registrar, The M.S. University of Baroda” payable at Vadodara along with the covering letter. Please affix the stamp of your company on the overleaf of demand draft.

2.15. In case of non-receipt of Bid Processing fees & EMD as mentioned above within prescribed time the bid will be rejected by LIB-MSU as non-responsive. 2.16. The E.M.D of unsuccessful bidder (technically). will be returned without interest as per MSUs rules and regulation but later than 30 days after the expiration of the period of bid validity OR upon the successful Bidder signing the Contract, and furnishing the Performance Bank Guarantee (PBG) (only from nationalized bank) to LIB-MSU @ 10% of the total order value as prescribed by LIB-MSU, whichever is earlier.

2.17. In exceptional circumstances, LIB-MSU may solicit the Bidder’s consent to an extension of the period of validity. The request and the responses thereto shall be made in writing. A Bidder may refuse the request without forfeiting its E.M.D. A Bidder granting the request will not be permitted to modify its bid.

2.18. The Successful (after financial bid opening) bidder has to submit PBG from nationalized bank (non nationalized bank are not acceptable) in favour of The Registrar, MSU Baroda, Vadodara @ 20% of total order value within 15 days from the date of issue of Purchase Order for the duration of warranty payable at Vadodara. (The draft of PBG is attached herewith).

2.19. Successful bidder will have to sign the contract upon receiving the Purchase order / LOI with the LIB-MSU within 30 days from the date of Purchase Order/ LOI. (The draft of the Contract form is attached herewith)

2.20. The E.M.D. of successful bidder will be returned without interest as per MSU’s rules and regulation after 30 days upon the bidder signing the Contract, and furnishing the PBG (from any nationalized bank) as mentioned above in 2.18.

2.21. The E.M.D. may be forfeited:

2.21.1. if a Bidder withdraws its bid during the period of bid validity 2.21.2. In case of a successful Bidder, if the Bidder fails: 2.21.2.1. To sign the Contract as mentioned above or 2.21.2.2. To furnish PBG as mentioned above or 2.21.2.3. If the bidder is found to be involved in fraudulent practices.

2.22. Termination for Default

2.22.1. The LIB-MSU may, without prejudice to any other remedy for breach of contract, by written notice of default sent to the Bidder, terminate the Contract in whole or part: 2.22.1.1. if the bidder fails to deliver any or all of the Goods within 60 days from the date of purchase order, or within any extension thereof granted by the Purchaser or

2.22.1.2. if the Bidder fails to perform any obligation(s) under the Contract/Purchase order 2.22.1.3. If the Bidder, in the judgment of the Purchaser has engaged in corrupt or fraudulent practices in competing for or in executing the Contract.

For the purpose of this clause:

“Corrupt practice” means the offering, giving, receiving or soliciting of anything of value of influence the action of a public official in the procurement process or in contract execution.

“ Fraudulent practice: a misrepresentation of facts in orders to influence a procurement process or the execution of a contract to the detriment of the purchaser, and includes collusive practice among Bidders (prior to or after bid submission) designed to establish bid prices at artificial non-competitive levels and to deprive the purchaser of the benefits of free and open competition;”

2.22.2. In the event the LIB-MSU terminates the Contract in whole or in part, pursuant to Clause 2.22.1 above, the LIB-MSU may procure, upon such terms and in such manner, as it deems appropriate, Goods or Services similar to those undelivered, and the Bidder shall be liable to the LIB-MSU for any excess costs for such similar Goods or Services. However, the Bidder shall continue the performance of the Contract to the extent not terminated. 2.22.3. The bidder (and their associates) will be debarred and black listed for further five years to do the business with MSU if they found pursue, pressurize, or communicate through any media or channel for their competitor regarding this inquiry.

2.23. Price shall be inclusive of all freight, forwarding, transit insurance and installation charges.

2.24. Prices shall be inclusive of Excise Duties. The prices shall strictly be submitted in the given format. Quoted prices shall be without C.S.T. and VAT. The tax components like C.S.T. & VAT in case applicable shall be mentioned separately in the respective columns.

2.25. The bidder shall be responsible for their skilled, semi-skilled and unskilled manpower required for the total work till the completion and commissioning. The bidder shall be responsible for all his manpower for lodging, boarding, traveling, conveyance, health and safety insurance within and outside of MSU campus till the completion and commission of the work and later training and maintenance contract. LIB-MSU and MSU shall not be responsible for any such contingencies described above.

2.26. The M. S. University of Baroda is a renowned educational institute and nonprofit organization. The University has very high academic and research credentials. The said Library Server and Other Hardware appliance will be used to protect University network from hazards of cyber space. It is expected the prices offered by the bidders will not be of commercial benefit (educational institute prices).

2.27. Late Bids – The bidder will not be able to submit the bid after final submission date and time.

2.28. Modification and Withdrawal of Bids

2.28.1. No bids will be allowed to be modified subsequent to the final submission of bids. 2.28.2. No bid will allowed to be withdrawn in the in between the deadline for submission of bids and the expiry of the bid validity. Withdrawal of a bid during this period will result in the forfeiture of the E.M.D.

2.29. Bids will be opened in the presence of Bidder or their authorized representatives, who choose to attend. The Bidder’s representatives who are present shall sign a register/attendance sheet evidencing their attendance. The representative will be held responsible for all commitments made on behalf of the bidder and that will be considered valid for all further dealings related to this tender process. In the absence of the bidder(s), the tender committee may choose to open the bids as per the prescribed schedule.

2.29.1. Envelop - 1 for confirmation of eligibility date 14.02.2017 Time : 3.00 PM at LIB-MSU 2.29.2. Envelop – 2 Technical bids for successful bidders as per clause 2.31.1 at LIB- MSU on date: 14.02.2017 Time : 3.00 PM 2.29.3. Envelop - 3 financial bids will be opened at LIB-MSU on scheduled date which will be intimated to those bidders who are technically successful.

2.30. The Bidder’s names, Bid modifications or withdrawals, discounts and the presence or absence of relevant E.M.D. and any other details as LIB-MSU may consider at their discretion and appropriate, will be announced at the opening.

2.31. Evaluation of the bids: After the closing time of submission, LIB-MSU committee will verify the submission of Bid Processing Fees & E.M.D. as per bid terms and conditions. The eligibility criteria evaluation will be carried out of the responsive bids.

2.32. The technical bids of the bidders who are complying with all the eligibility criteria will be opened and evaluated next.

2.33. The financial bid of the technically qualified bidders will be opened and financially best three bidders will be decided from the sum total of prices for all line items with tax with 5 years warranty

2.34. Negotiation - Further negotiations shall be carried as per purchase committee decides and the successful bidder may be asked for required quantity and capacity. No further correspondences will be entertained in this regard and final decision will be with buyer.

2.35. The bidder will have to offer the inspection in the manner as decided by LIB-MSU before delivering to the site. The cost of the same has to be borne by the bidder. Any deviation found in the specification of the produced goods or delivered goods after inspection from the tender specifications will lead to the cancellation of the order, forfeiture of EMD/PBG and prohibition in the participation in the future purchase of entire MSU. LIB-MSU or

MSU will not be responsible for any time delay which may arise due to any deviation from the bid technical specification found at the time of inspection and the bidder has to deliver and install the ordered goods within prescribed time limit. At the time of inspection, Bidder is required to produce OEM’s confirmation on OEM’s Letter head with Sr. nos. of Equipment, Software and Batteries supplied for back to back warranty support as per tender terms & conditions.

2.36. The LIB-MSU has right to inspect, test and, where necessary, reject the Goods after the Goods arrival at the LIB-MSU Site shall in no way be limited or waived by reason of the Goods having previously been inspected, tested and passed by the LIB-MSU or its representative prior to the Goods shipment.

2.37. Delivery, installation, commissioning, integration and implementation: Within 60 days from the date of confirmed purchase order / LOI. All the items of Library Server and Other Hardware including software on the day of supply must be latest version (bidder should ensure this).

2.38. If the successful bidder (for Library Server and Other Hardware) of the immediately preceding any earlier tender(s) for the Purchase of any IT related Hardware, software, LAN and multimedia equipments as floated by LIB-MSU/ MSU has failed to deliver the pending orders within the prescribed time limit, then such bidder will deemed to be ineligible to participate in this tender. The period of such deemed ineligibility will be for a six months from the date of expiry of 60 working days for delivery and installation for such preceding tender(s) in view of his poor performance.

2.39. Bids shall be valid for 90 days after the date of financial bid opening. A bid valid for a shorter period shall be rejected as non-responsive.

2.40. Bidders are required to quote all items including optional add-ons as well. Incomplete bids will be treated as non-responsive and will be rejected.

2.41. Penalty Clause

2.41.1. If the bidder fails to do turnkey work (including delivery of items at LIB-MSU) within 60 working days of the issue of the confirmed purchase order, then a sum equivalent to Point Five (0.5%) of the total contract value shall be deducted from the payment for each calendar week of delay or part thereof. 2.41.2. Delay in excess of 10 weeks will be sufficient to cause for termination of the contract. In that case the Performance Bank Guarantee of the bidder will be forfeited and bidder’s name will be circulated kept on MSU’s web site for not doing any further business in future by any of the faculty of MSU. 2.41.3. In case, the selected bidder does not fulfill the turnkey work for any reason, the bidder will be liable to pay the difference amount to the LIB-MSU, over and above the forfeiture of PBG, which LIB-MSU has to pay to the next or other selected bidder for purpose of the said turnkey work.

2.42. Warranty

2.42.1. Warranty: Comprehensive onsite warranty for 5 years from the date of acceptance of the work done by the bidder. 2.42.2. The bidder shall guarantee a 95% uptime of Library Server and Other Hardware. 2.42.3. If any hardware, software and equipment supplied and integrated by the bidder, give continuous trouble, say six times in one month during the warranty period, the bidder shall replace the systems with new system without any additional cost to the LIB-MSU.

2.43. Maintenance service

2.43.1. Free maintenance services shall be provided by the Bidder during the period of warranty for 5 years comprehensive including updating of software, renewal of licenses (hardware and software related). 2.43.2. The maximum response time for maintenance complaint for any of the specified items in the Schedule of Requirements/Purchase order(s) (i.e. time required for bidder’s maintenance engineer to report at the installation after a request call shall not exceed 2 hrs). 2.43.3. During warranty period, if the complaint is not resolved within 24 hrs the penalty of ` 2,000/- per day will be levied. However, if the complaints not resolved within 7 days then from 8th day to 14th day, penalty would be levied @ 200% of the above rate and from 15th day onwards penalty @ 300% of the above rate would be levied. The amount of penalty will be recovered from the PBG during warranty period. 2.43.4. It is expected the average downtime of the item (pertaining to Library Server and Other Hardware system) will be less than half the maximum downtime. In case an item is not usable beyond the stipulated maximum downtime the bidder will be required to arrange for an immediate replacement of the same till it is repaired. Failure to arrange for the immediate repair/replacement will be liable for penalty of ` 2,000/- per day will be levied. The amount of penalty will be recovered from the PBG during warranty period and also bidder’s name will be circulated kept on MSU’s web site for not doing any further business in future by any of the faculty of MSU. 2.43.5. The Bidder/System Integrator will be required to co-ordinate with software vendor and/or do liasioning with other service provider to achieve the end-to-end connectivity. This also includes OS configuration with respect to LAN/WAN technologies currently installed or in future may installed.

2.44. Payment : Payment in Indian Rupees only for Goods and Services shall be made by LIB-MSU as per MSU rules and regulation after the inspection and acceptance carried out in all the cases as decided by LIB-MSU as follows:

2.44.1. No advance payment will be made.

2.44.2. 50% payment after successful delivery, inspection and acceptance of all the ordered goods received at LIB-MSU. 2.44.3. Remaining 30% payment will be made after completion of commission, installation and integration of all the ordered goods. 2.44.4. Remaining 20% payment will be made after completion of the users’ one working week operational training to the LIB-MSU staff. (This 20% will be retained if PGB is not submitted)

2.45. Bidders are requested to submit the Invoices as per the given sample in Appendix – II for the payment purpose in three sets, any clarification may please confirm/ contact personally.

2.46. LIB-MSU reserves the right to change any bid condition of any item even after inviting the bids, with/without prior notification.

2.47. Right to accept any Bid and to reject any or all Bids – LIB-MSU reserve the right to accept or reject any bid, and to annul the bidding process and reject all bids at any time prior to awarding the Contracts, without thereby incurring any liability to the affected Bidder or bidders or any obligation to inform the affected Bidder or bidders of the grounds for such decision.

2.48. All correction/addition/deletion shall require authorized countersign.

2.49. Force Majeure Shall mean and be limited to the following:

2.49.1. War / hostilities 2.49.2. Riot or Civil commotion 2.49.3. Earthquake, flood, tempest, lightening or other natural physical disaster. 2.49.4. Restrictions imposed by the Government or other statutory bodies which prevents or delays the execution of the order by the BIDDER. 2.49.5. The BIDDER shall advise LIB-MSU by a registered letter duly certified by the local statutory authorities, the beginning and end of the above causes of delay within seven (7) days of the occurrence and cessation of such Force Majeure Conditions. In the event of delay lasting over two months, if arising out of causes of Force Majeure, LIB-MSU reserves the right to cancel the order. 2.49.6. Completion period may be extended to circumstances relating to Force Majeure by the LIB-MSU. Bidder shall not claim any further extension for completion of work. LIB-MSU shall not be liable to pay extra costs under any conditions. 2.49.7. The BIDDER shall categorically specify the extent of Force Majeure conditions prevalent in their works at the time of submitting their bid and whether the same have been taken in to consideration or not in their quotations. In the event of any Force Majeure cause, the BIDDER shall not be liable for delays in performing their obligations under this order and the delivery dates can be extended to the BIDDER without being subject to price reduction for delayed delivered, as stated elsewhere. 2.49.8. It will be prerogative of LIB-MSU to take the decision on force major conditions and the decision will be binding to the bidder.

2.50. The Clarifications must be submitted in writing at LIB-MSU at least 10 days before the submission date. Thereafter the clarifications received from the bidders will not be entertained. 2.51. The bid in sealed envelopes should be submitted on or before 3.00 P.M., date 14.02.2017 at LIB-MSU.

2.52. For any dispute the final decision will be The Vice Chancellor, MSU Baroda (VC-MSU) only.

2.53. Merger / Acquisition of Principal : In case of merger of principal / bidder’s organization with another organization or acquisition of principal / bidder’s organization by another organization. It shall be obligatory for the new entity so formed after the merger or acquisition as the case may be, to take over all the work conditions agreed in this turnkey project, obligations, duties and liabilities of the principal and the new entity / acquiring organization would ipso facto become liable for all acts of commission or omission on the part of original principal / organization.

2.54. Jurisdiction : The courts at Vadodara alone will have the jurisdiction to try any matter, dispute or reference between the parties arising out of this Agreement/contract. It is specifically agreed that no court outside and other than Vadodara court shall have jurisdiction in the matter.

Please address all queries and correspondence to

The University Librarian Smt. Hansa Mehta Library The M.S. University of Baroda Vadodara – 390002 (Gujarat) Mobile : +91-9426952224, (0265) - 2780438

SECTION - I

Bid Processing Fees & Earnest Money Deposit Details

Sr. Demand Name of the Bank Item Description No. Amount (`) Draft No. & Branch 1 Bid Processing Fees 750.00 2 Earnest Money Deposit (E.M.D.) 15,000.00

ELIGIBILITY CRITERIA

Form no. E-1 Financial strength of the bidder

Financial Year Turnover (` In Crores) Audited Accounts Submitted 2013-14 2014-15 2015-16 Total

Note: Please complete this form and submit with up-to-date and audited Annual Accounts for the last three financial years (supportive proof IT returns).

Form no. E- 2 Local Service Office in Vadodara / Gujarat

Supporting Sr. E-mail address & Contact Person & Address Docum No. Contact Nos. ents

Note: any change in above during the tenure of bid-processing and / after must be intimated on priority basis. (Supporting document needs Police verification / Employment letter)

Form no. E - 3 Franchise / Service Providers’ Detail (Provide Correct Details)

Supporting Sr. E-mail address & Contact Person & Address Docum No. Contact Nos. ents

Note: any change in above during the tenure of bid-processing and / after must be intimated on priority basis. (Supporting document needs Authorization letter, Duration of Franchise and validity period))

Form No. E- 4 Customer’s References Details (Provide Correct Details - we may visit /contact them)

Contact Person with Designation Purchases Total Sr. Supporting Organization with Address in last work No. Documents Phone numbers (Mobile / Landline) three years Value

Note: Submit this form with supporting documents for every customer referenced above in scanned format. Failing the same may lead the rejection of the bid.

Form no. E- 5 Certification for Quality Systems Standards

Item ISO Certification Valid upto ISO Certification attached (Yes/NO) Server Personal Computers Operating Systems Networking UPS System integration

Training Maintenance Note: in case bidder is OEM manufacturer they should also submit ISO 9001:2008 certification for manufacturing with above certificate Form no. E- 6 List of Authorization Letters from OEM

Technical Authorization Sr. Make & Name of Item Specificatio Letter No. Model OEM n No. attached? 1 Intel Xeon Server 2 Desktop Computers 3 Networking & Related Hardware 4 Serve Operating Systems 5 Serve Operating Systems 6 Networking Software 7 UPS standard with batteries 8 Mgmt / Admin Features

(On Non judicial Stamp paper of ` 100 duly attested by the First class Magistrate/Notary Public) Date: To,

The University Librarian Smt. Hansa Mehta Library The M.S. University of Baroda Vadodara – 390002 (Gujarat)

Sub: Compliance with the tender terms and conditions, specifications and Eligibility Criteria Ref: Tender no. HML / 001 / 2017-18

Dear Sir,

With reference to above referred tender, I, undersigned <>, in the capacity of <>, is authorized to give the undertaking on behalf of <>.

We wish to inform you that we have read and understood the technical specification and total Requirement of the above mentioned bid submitted by us on ………..

We hereby confirm that all our quoted items meet or exceed the requirement and are absolutely compliant with specifications mentioned in the bid document.

We also explicitly understand that all quoted items meet technical specification of the bid & that such technical specification overrides the brochures/standard literature if the same contradicts or is absent in brochures.

In case of breach of any tender terms and conditions or deviation from bid specification other than already specified as mentioned above, the decision of LIB-MSU Tender Committee for disqualification will be accepted by us.

The Information provided in our submitted bid is correct. In case any information provided by us are found to be false or incorrect, you have right to reject our bid at any stage including forfeiture of our EMD/ PBG/cancel the award of contract. In this event, LIB-MSU reserves the right to take legal action on us.

Thanking you,

Dated this ______day of______2017 Signature: ______(in the Capacity of) :______Duly authorized to sign bid for and on behalf of

Note: This form should be signed by authorized signatory of bidder with round seal

PERFORMA OF UNDERTAKING

Undertaking of Authenticity for LIBRARY SERVER AND OTHER HARDWARE Supplies

This has reference to LIBRARY SERVER AND OTHER HARDWARE being supplied / quoted to you vide your tender enquiry no. HML / 001 / 2017-18 ______dated

We hereby undertake that all the components/ parts /assembly /software used in the LIBRARY SERVER AND OTHER HARDWARE etc. shall be original new Components /parts/assembly/software from respective OEMs of the products and that no refurbished/duplicate/ second hand components/parts/ assembly / software are being used or shall be used.

In respect of licensed operating system, we undertake that the same shall be supplied along with the authorized license certificate will our name/logo (e.g. Product Keys on Certification of Authenticity of every software supplied and used by us). Also, that it shall be sourced from the authorized source for use in India (e.g. Authorized software supplier channel only).

Should you require, we shall produce certificate from our OEM supplier in support of above undertaking at the time of delivery. It will be our responsibility to produce such letters from our OEM supplier's within a reasonable time.

In case we are found not complying with above at the time of delivery or during installation, for the LIBRARY SERVER AND OTHER HARDWARE already billed, we agree to take back the equipment already supplied at our cost and risk. We agree to return any amount paid to us by you in this regard and that you will have the right to forfeit our EMD / BG for this tender.

Authorized Signatory: …………………………………..

Name: ………………………………………..

Designation: …………………………………..

Seal of the Organization :

(i) The signing Authority should not be lower than Company Secretary of the OEM of LIBRARY SERVER AND OTHER HARDWARE. (ii) The bidders are required to upload this undertaking from the OEMs of the various items for the quoted options.

Performa of Contract-cum-Equipment Performance Bank Guarantee (PBG)

(To be stamped in accordance with Stamp Act)

Ref: Bank Guarantee No.

Name & Address of the Purchaser/Indenter ______

Dear Sir,

In consideration of Name & Address of the Purchaser/Indenter, The Honorary Director, Computer Center, The M.S. University of Baroda (hereinafter referred to as the OWNER/PURCHASER which expression shall unless repugnant to the context or meaning thereof include his successors, administrators and assigns) having awarded to M/s. ………………………………………….. ……………………………………………. having………………………………………………. Principal Office at ……………………………………………………..… (Hereinafter referred to as the “SELLER” which expression shall unless repugnant to the context or meaning thereof include their respective successors, administrators, executors and assigns) a contract for the supply of …………………………………………by issue of Purchase Order No………………. Dated ………… issued by LIB-MSU for and on behalf of the OWNER/PURCHASER and the same having been accepted by the SELLER resulting into CONTRACT for supplies of materials/equipments as mentioned in the said purchase order and the SELLER having agreed to provide a Contract Performance and Warranty/Guarantee for faithful performance of the aforementioned contract and warranty of quality to the OWNER/PURCHASER, …………………………………..having Head Office at (hereinafter referred to as the ‘Bank’ which expression shall, unless repugnant to the context or meaning thereof include successors, administrators, executors and assigns) does hereby guarantee to undertake to pay the sum of `……………… (Rupees………………………………………………………………) to the OWNER / PURCHASER on demand at any time up to………………. without a reference to the SELLER. Any such demand made by the OWNER/PURCHASER on the Bank shall be conclusive and bin-ding notwithstanding any dispute before any Tribunals, Arbitrator or any other authority.

The Bank undertakes not to revoke this guarantee during its currency without previous Consent of the OWNER/PURCHASER and further agrees that the guarantee herein contained shall continue to be enforceable till the OWNER/PURCHASER discharges this guarantee. OWNER /

PURCHASER shall have the fullest liberty without affecting in any way the liability of the Bank under this guarantee from time to time to extend the time for performance by the SELLER of the aforementioned CONTRACT. The OWNER/ PURCHASER shall have the fullest liberty, without affecting this guarantee, to postpone from time to time the exercise of any powers vested in them or of any right which they might have against the SELLER, and to exercise the same at any time in any manner, and either to enforce or to forebear to enforce any covenants contained or implied, in the aforementioned CONTRACT between the OWNER/PURCHASER and the SELLER or any other course of or remedy or security available to the OWNERER/PURCHASER.

The Bank shall not be released of its obligations under these presents by any exercise by the OWNER/PURCHAER of its liability with reference to the matters aforesaid or any of them or by reason of any other acts of omission or commission on the part of the WNER/PURCHASER or any other indulgence shown by the OWNER/PURCHASER or by any other matter or things.

The Bank also agree that the OWNER/PUCHASER at its option shall be entitled to enforce this Guarantee against the Bank as a Principal Debtor, in the first instance without proceeding against the SELLER and not withstanding any security or other guarantee that the OWNER/PURCHASER may have in relation to the SELLER’s liabilities.

Notwithstanding anything contained herein above our liability under this Guarantee is restricted to ` ……………………. (Rupees ………………………………………………..) and it shall remain in force up to and including ………………………… and shall be extended from time to time for such period as may be desired by the SELLER on whose behalf this guarantee has been given.

Dated at………………………….. on this……………….. day of……………2017.

Signed and delivered by

……………………………………………………… For & on Behalf of

………………………………………………………. Name of the Bank & Branch & Its official Address

CONTRACT FORM

THIS AGREEMENT made on the ………………….day of ………………, 2017/18 at ……………. between ………………………………. (Name of purchaser) of ……………………………… (City and Country of Purchaser) hereinafter “the Purchaser” of the one part and………………………. (Name of Supplier) of …………………………… (City and Country of Supplier) hereinafter called “the Supplier” of the other part:

WHEREAS the Purchaser is desirous of buying certain Goods and ancillary services viz. ……………………………………………………………………………………………… Brief Description of Goods and Services) and has accepted a bid by the Supplier for the supply of those goods and services in the sum of ……………………………………………………….. (Contract Price in Words and Figures) hereinafter called “the Contract Price.”

NOW THIS AGREEMENT WITHNESSETH AS FOLLOWS:

1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to. 2. The following documents shall be deemed to form and be read and construed as part of this Agreement, viz. : 2.1 the Bid Form and the Price Schedule submitted by the Bidder; 2.2 terms and conditions of the bid 2.3 the Purchaser’s Notification of Award 3. In consideration of the payments to be made by the Purchaser to the Supplier as hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods and services and to remedy defects therein so as to confirm in all respects with the provisions of the Contract. 4. The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the goods and services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract. 5. Particulars of the goods and services which shall be supplied / provided by the Supplier are as enlisted in the enclosed annexure :

TOTAL VALUE : …………………………………………………………

DELIVERY SCHEDULE : …………………………………………………………

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with the applicable laws the day and year first above written.

Signed, Sealed and Delivered by the Said………………………………………………………

(For the Purchaser) in the presence of………………………………………………......

Signed, Sealed and Delivered by the said……………………………………………………….

(For the Supplier) in the presence of …………………………………………………………….

Financial Bid HML / 001 / 2017-18 Computer for Hansa Mehta Library, MSU Baroda Sr. Qty Description Amount ` Remark No. Required 1. Server, Personal Computers & Printer 1.1 Server (as per E-6) 1 …………………. 1.2. Desktop Computers 13 …………………. 1.3 Network Multifunction Printer 2 …………………. 2 UPS 15 2.1 UPS with electric power supply cables .………………… 2.2 MF Batteries for (half an hour backup) .………………… As per Both O/s & Total 3. Software Hardware Security Software 3.1 System Software* (with keys) …………………. 3.2 Administrative Software* (with keys) …………………. 4. Network Hardware & Software As per work 4.1 Network hardware with cabling …………………. 4.2 Software & Admin software*(with keys) …………………. Any additional Hub / routers / electrical 4.3 …………………. board 5. Installation and Commissioning …………………. 6 Transportation and Labour …………………. As per 7. Training requirement 7.1 Users …………………. 7.2. System personnel …………………. 8. Maintenance (5 years comprehensive) …………………. 9. Insurance …………………. Miscellaneous 10 …………………. (hardware/software/labour) 11 Taxes 11.1 …………………. …………………. 11.2 …………………… …………………. 11.3 ………………….... ………………… 12. Grand Total : (inclusive all taxes) …………………. Grand Total in Words : Optional Items (May buy if required) 13. Hard Disks ………………… 14. MS office Software* …………………. * Required unlimited concurrent users licenses hence needed to specify the number of users Note: 1. Lowest offer will be considered based on the Grand Total will be considered for final evaluation purpose hence the bidder must include all the cost, taxes, levies, transportation,

implementation, installation, any labour, technical, services or other charges considering five years of trouble free operation. No communication for this matter will be entertained at later date. 2. It will be considered that all the cost (as mentioned in Note 1) is part of the Grand Total for 5 years on comprehensive bases. 3. Payment will be made as per MS University rules and regulations only. 4. Payment Terms will be as under : a. Against Delivery : 50% of Grand Total b. After Installation & also includes testing of system : 30% of Grand Total c. After Acceptance, Training & 30 days successful operation: 20% of Grand Total (on submission of PBG equivalent to 20% of Grand Total)

Authorized Signature : ………………………………………………

Name : ……………………………………………..

Designation : ……………………………………………..

Seal of the Organization:……………………………………………

Specification Confirmation Sheet (Must be filled by Vendor) Appendix – I a. Server Specification (see note A) Quantity: 1 Unit Make HP / Lenovo / Dell / ASUS Model ………………………………………. Description Required Offered Remark Processor Intel Xeon Processor Tower Model Processor Number (equivalent) E3-1275v5 (8M Cache, 3.5) dual CPUs Chip Set Intel C232 / Intel C236 Brand Specific CPU Speed 3.60 GHz Max Turbo Frequency 4.00 GHz Core Threads 4 / 8 L2 Cache 8 MB SmartCache Instruction Set 64-bit Memory (Expandable to 32 Gb) Min 16 Gb Max # of Memory Channels 2 DDR4 1866/2133, DDR3L – 1333/1600 Memory Types @1.35V Processor Graphics (min 2 GB) Intel HD Graphics P530 Graphics Base frequency 400 MHz Graphics Video Max Memory 2 GB Intel Quick Sync Video Y Intel Flexible Display Interface Y Number of Display Supported 3 PCI Express Revision 3.0 Max # of PCI Express Lanes 1x16, 2x8, 1x8+2x4 ASE New Instructions Optional Secure Key Y Audio (Headphone Out Quality) 1 Microphone In Y Battery Energy Star Certified Design Tower Model Ethernet LAN Y Wi-Fi enabled Y Wi-Fi standards 802.11ac, 802.11b, 802.11g, 802.11n Ports & Interfaces: Card Reader (6-in-1) Y Ports & Interfaces: USB 2.0 Ports 4 Ports & Interfaces: HDMI Ports 1 Ports & Interfaces: USB 3.0 Ports 2 Storage: SATA / SSD / SAS 2 x 1 TB and extra three bays With RAID 3 CD/DVD Disk Drive (2Mb buffer) R/W Slim SATA Super multi combo Monitor 24” FHD LED (+ 0.5” variation) Mouse USB (three buttons) Keyboard USB Media & Operating System (should be able to Windows Server 2012 R2 (latest) unlimited connect Windows 7 nodes) users Virus Protection Software Quick heal total security For 5 years Add-ons WHM & MRTG Network monitoring Include TechNet System Management tools Tools required Brand specific b. Desktop with Pentium i5 core (work as client see note B) Quantity: 13 Units

Make HP / Lenovo / Dell / ASUS Model ………………………………………….. Description Required Offered Remark Processor Intel Pentium 5

Processor Number (equivalent processor) i5-6600# # CPU Speed 3.3 GHz (Turbo 3.90 Ghz) Core Threads 4 / 4 L2 Cache 6.0 MB SmartCache Conflict Free processor 2 Y Intel Turbo Boost Technology Optional Intel Hyper Threading Technology Optional Intel 64 Y Intel Quick Sync Video Y Intel Virtualization Technologies Y Thermal monitoring Technologies Y Memory (Expandable to 32 Gb) 8 Gb DDR4 – 1866/2133, DDR3L – 1333 / 1600 Internal Memory Type @1.35V RAM Speed 1333 / 1600 at 1.35V Memory Slots 2 x DIMM PCI Express Revision 3.0 ASE New Instructions Optional Secure Key Y Audio (Headphone Out Quality) 1 Microphone In Y Battery Energy Star Certified Design Tower Model Processor Graphics Intel HD Graphics 530 Graphics Base frequency 350 MHz Ethernet LAN Y Wi-Fi enabled Y Wi-Fi standards 802.11ac, 802.11b, 802.11g, 802.11n Ports & Interfaces: Card Reader (6-in-1) Y 2 x 2.0 USB, 2 x 3.0 USB, 1 Mic-in, 1 Headphone, 1 MCR (19:1), Ports Required 1 Powered USB charging when system off (Ports may be distributed in front & rear) 1 HDMI, 1 Display Port, 1 RJ - 45, 1Mic, 1 Audio (7.1 channel), 1 Live-in, 4 x 3.0 USB, 2 x 2.0 USB Brand Storage: SATA SSD /SAS (internal) 500 GB Specifi c CD/DVD Disk Drive (2Mb buffer) R/W SATA with one more bay Monitor 21.5” LED HD Mouse USB (three buttons) Keyboard USB Operating System Win 10.x Pro Academic Edition (Media & Key) Virus Protection Software (total Security) Three years validity & renewable (Media & Key) # Equivalent processor could be Intel Core i5 - 6500 (6M cache, upto 3.60 Ghz) or Intel Core i5 - 6400 (6M cache, upto 3.50 Ghz) Note : A. (pertaining to server) 1. Hard disks configuration for 64-bit system 3 RAIDS 2. The operating system Windows Server 2012 R2 (64-bit) must have the latest service packs and security patches installed. Microsoft .NET Framework 4.6 (may be higher version on day of delivery) or latest version required. 3. PCI or PCI Express connectors for the multiport serial cards should be provided instead of USB connectors.

4. Network card must support TCP/IP and 10 / 100 / 1000 Base – T. 5. A network-based or local backup system should be included.

B. (pertaining to clients) 1. The operating system Windows 10.x Professional (64-bit) must have the latest service packs and security patches installed. Microsoft .NET Framework 4.6 (may be higher version on day of delivery) or latest version required. The workstation must have a Server Client Access License. 2. It should have latest Explorer version. 3. Display resolution of 1366 x 768 or better preferred. 4. Network card must support TCP/IP and 10 / 100 / 1000 Base – T. 5. A network-based or local backup system should be included.

c. Multifunction Network Printer / Xerox / scanner / (fax) Quantity: 2 Unit (A4 / legal / letter size paper …Copy, Scan, Print)

Make: HP / Canon / Epson / SamsungModel: …………………………………

Description Required Remark Functions Print, Copy, Scan, (Fax may be optional) Fax option* Multitasking Yes Value Added function One Touch, Print Eco Mode, Secure Printing Add cost if any

Print Speed (Mono – A4, Letter minimum 25 ppm) First Print out Time Less than 10 seconds from ready mode Resolution Upto 600 x 600 dpi (effective 1200 x 1200 dpi ) Document Handler Duplex Automatic Document feeder (Duplex Print options) (Manual - drive support required) Two-sided output Standard Duty cycle Mention maximum number of pages (not < 6000) Print Technology Laser Brand Specific (should have feature for 600 & Resolution Technology 1200) Print Language Host Based PCL 6, PCL Sic, Postscript 3 emulation, Standard Print languages ProPrinter /EPSON / PDF Wireless Direct Printing, Apple Air Print, Mobile Mobile print Capability Apps Paper Capacity Multi Tray The weight and size of papers used Tray-1(Bypass tray), Tray-2 (Paper Tray), for different sizes (Trays) Tray-3(Paper Tray) Print fonts PCL fonts, PDL fonts Print Features Banner, Image, Overlay, Booklet etc. Memory Minimum 256 Mb – maximum 512 Mb Display Control Dual digit numeric LED 10/100 Base TX Ethernet, USB 2.0, Connectivity Wi-FI 802.11 a/b/g, Hi-Speed Network Protocols FTP, HTTP(s), LPR, SNMPv(1/2/3), TCP/IP, UDP Fax (if included) 33 Mbps, ITU-T, G3, ECM and with speed dials Transmission speed 33.6 kbps memory upto 500 pages Resolution 300 x 300 dpi Scanner Flatbed, ADF File format JPEG, TIF, PDF, GIF, BMP Copier Normal (as per printing speed) Resolution 600 x 400 dpi Copy reduction Reduce 25% to 400% enlarge Maximum copies 1 to 99 Power Energy Star in Indian conditions (weather) Operating System Functions All Windows OS / Mac OS / Linux / Unix Consumables Included Toner Cartridge with supply One extra add Solutions Device Management, Output management, Mobility Note : * If prices have no impact (e.g. Fax or No Fax same priced) but other technical specification required for compliance Important : Printer should have original cartridge in side and also supply One extra Cartridge each g. UPS (only one make and one model best suitable) required for Desktop Computer

Quantity: 15 Unit

More Specific (in Indian Condition) and for one hour backup purpose

 Product Description Line-Interactive UPS System Based on Micro Controller / Digital Signal Controller technology Possible to cop ups with electrical power supply disturbances i.e. sudden blackouts, fluctuation in power supply Serve as an interface between the mains and the loads Protects from spikes of very high voltage of power supply Built-in Automatic Voltage Stabilizer without switching to battery backup

RS232 interface for UPS monitoring Cold Start capable No load shutdown at battery mode Intelligent thermal management Battery deep discharge protection User friendly display and audible alarms Future Upgradeability Input Power Supply : Three Phase Output Power Supply : Three Phase Voltage : Single Phase Voltage 220-250V Three Phase Voltage 400V and frequency 50 + 3 Mhz With Trolley Output power supply in number: 8 Maintenance possible offline Alarm (for every conditions) and LCD panel Battery Maintenance Free Capacity for More than one hour power supply 12 Volt Batteries Number of batteries depends on the power requirement h. Optional Requirement (may purchase) but essential to offer best prices

1. Licensed Microsoft office 2007 / 2013 or latest Server Versions Quantity: 15 Unit  Total number of licenses required 50 for Educational and Research purposes  Software supplied must includes media...no downloadable

Description Required Offered Remark Microsoft office 2007 Professional Version Microsoft office 2007 Ultimate Version Microsoft office 2013 Professional Version Microsoft office 2013 Ultimate Version

2. External Hard Disk quantity depends on budget and prices Description Make & Model Offered Remark HDD with capacity 500 GB HDD with capacity 1 TB HDD with capacity 2 TB HDD with capacity 3 TB

We agree to submit the best offer and agree the final decision of MS University, Baroda. No further correspondences will be carried in this regard.

Signature of Authorised Representative

………………………………………… Name : …………………………………………

Designation : ………………………………………… Organization : ………………………………………… Contact Address: ………………………………………… Phone Numbers: ………………………………………. e-mail : ………………………………………… official seal

There will be two Invoices for overall tender as under

Invoice Number – 1 should have details as follow:

Sub: Invoice for Supply, Installation and Commissioning of Hardware, Software and Networking

Sr. N Unit Price Amount Item Description Required Qty o (Rs.) (Rs.) . 1 Xeon Server 1

2 Desktop Computers 10 3 Multifunction Printer 2 4 UPS 15 5 Networking 6 Server Operating System Unlimited users 7 MS Operating System 10 Real time Total Internet & 8 10 System Security 9. Installation & Commissioning@ 10. Miscellaneous@ Total Taxes VAT (if not included in above taxes)

Grand Total @ Receipts required

Invoice Number – 2 should have details as follow:

Sub: Invoice for Supply, Installation and Commissioning of Hardware, Software and Networking

Sr. N Unit Price Amount Item Description Required Qty o (Rs.) (Rs.) . 1 Desktop Computers 3 2 MS Operating System 3 Real time Total Internet & 3 3 System Security 4 Installation & Commissioning@ 5 Miscellaneous@ 6 Training Total Taxes VAT (if not included in above taxes)

Grand Total @ Receipts required

Performance Bank Guarantee (PBG)

(To be stamped in accordance with Stamp Act)

Ref: Bank Guarantee No. Date:

Name & Address of the Purchaser/Indenter ______

Dear Sir,

In consideration of Name & Address of the Purchaser/Indenter, ……………….., The M.S. University of Baroda (hereinafter referred to as the OWNER/PURCHASER which expression shall unless repugnant to the context or meaning thereof include his successors, administrators and assigns) having awarded to M/s. ………………………………………….. ……………………………………………. having………………………………………………. Principal Office at ……………………………………………………..… (Hereinafter referred to as the “SELLER” which expression shall unless repugnant to the context or meaning thereof include their respective successors, administrators, executors and assigns) a contract for the supply of …………………………………………by issue of Purchase Order No………………. Dated ………… issued by MSU for and on behalf of the OWNER/PURCHASER and the same having been accepted by the SELLER resulting into CONTRACT for supplies of materials/equipments as mentioned in the said purchase order and the SELLER having agreed to provide a Contract Performance and Warranty/Guarantee for faithful performance of the aforementioned contract and warranty of quality to the OWNER/PURCHASER, …………………………………..having Head Office at (hereinafter referred to as the ‘Bank’ which expression shall, unless repugnant to the context or meaning thereof include successors, administrators, executors and assigns) does hereby guarantee to undertake to pay the sum of `……………… (Rupees………………………………………………………………) to the OWNER / PURCHASER on demand at any time up to………………. without a reference to the SELLER. Any such demand made by the OWNER/PURCHASER on the Bank shall be conclusive and bin-ding notwithstanding any dispute before any Tribunals, Arbitrator or any other authority.

The Bank undertakes not to revoke this guarantee during its currency without previous Consent of the OWNER / PURCHASER and further agrees that the guarantee herein contained shall continue to be enforceable till the OWNER / PURCHASER discharges this guarantee. OWNER / PURCHASER shall have the fullest liberty without affecting in any way the liability of the Bank under this guarantee from time to time to extend the time for performance by the SELLER of the aforementioned CONTRACT. The OWNER / PURCHASER shall have the fullest liberty, without affecting this guarantee, to postpone from time to time the exercise of any powers vested in them or of any right which they might have against the SELLER, and to exercise the same at any time in any manner, and either to enforce or to forebear to enforce any covenants contained or implied, in the aforementioned CONTRACT between the OWNER / PURCHASER and the SELLER or any other course of or remedy or security available to the OWNERER / PURCHASER.

The Bank shall not be released of its obligations under these presents by any exercise by the OWNER/PURCHAER of its liability with reference to the matters aforesaid or any of them or by reason of any other acts of omission or commission on the part of the WNER/PURCHASER or any other indulgence shown by the OWNER/PURCHASER or by any other matter or things.

The Bank also agree that the OWNER/PUCHASER at its option shall be entitled to enforce this Guarantee against the Bank as a Principal Debtor, in the first instance without proceeding against the SELLER and not withstanding any security or other guarantee that the OWNER/PURCHASER may have in relation to the SELLER’s liabilities.

Notwithstanding anything contained herein above our liability under this Guarantee is restricted to ` ……………………. (Rupees ………………………………………………..) and it shall remain in force up to and including ………………………… and shall be extended from time to time for such period as may be desired by the SELLER on whose behalf this guarantee has been given.

Dated at………………………….. on this……………….. day of……………2017.

Signed and delivered by

……………………………………………………… For & on Behalf of

………………………………………………………. Name of the Bank & Branch & Its official Address

CONTRACT FORM

THIS AGREEMENT made on the …………day of ………………, 2017 at……………. between ………………………………. (Name of purchaser) of ………………………… (City and Country of Purchaser) hereinafter “the Purchaser” of the one part and………………………. (Name of Supplier) of …………………………(City and Country of Supplier) hereinafter called “the Supplier” of the other part:

WHEREAS the Purchaser is desirous of buying certain Goods and ancillary services viz. ………………………………………………………………………………… (Brief Description of Goods and Services) and has accepted a bid by the Supplier for the supply of those goods and services in the sum of ……………………………………………………….. (Contract Price in Words and Figures) hereinafter called “the Contract Price.”

NOW THIS AGREEMENT WITHNESSETH AS FOLLOWS:

6. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to. 7. The following documents shall be deemed to form and be read and construed as part of this Agreement, viz. : 7.1 the Bid Form and the Price Schedule submitted by the Bidder; 7.2 terms and conditions of the bid 7.3 the Purchaser’s Notification of Award 8. In consideration of the payments to be made by the Purchaser to the Supplier as hereinafter mentioned, the Supplier hereby covenants with the Purchaser to provide the goods and services and to remedy defects therein so as to confirm in all respects with the provisions of the Contract. 9. The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the goods and services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract. 10. Particulars of the goods and services which shall be supplied / provided by the Supplier are as enlisted in the enclosed annexure :

TOTAL VALUE : …………………………………………………………

DELIVERY SCHEDULE : …………………………………………………………

IN WITNESS whereof the parties hereto have caused this Agreement to be executed in accordance with the applicable laws the day and year first above written.

Signed, Sealed and Delivered by the Said………………………………………………………

(For the Purchaser) in the presence of………………………………………………......

Signed, Sealed and Delivered by the said……………………………………………………….

(For the Supplier) in the presence of …………………………………………………………….

(On Non judicial Stamp paper of ` 100 duly attested by the First class Magistrate/Notary Public)

Date: To,

The ………………………… ……………………………… The M.S. University of Baroda Vadodara – 390002 (Gujarat)

Sub: Compliance with the tender terms and conditions, specifications and Eligibility Criteria Ref: Tender no. HML / 001 / 2017-18

Dear Sir,

With reference to above referred tender, I, undersigned <>, in the capacity of <>, is authorized to give the undertaking on behalf of <>.

We wish to inform you that we have read and understood the technical specification and total Requirement of the above mentioned bid submitted by us on ………..

We hereby confirm that all our quoted items meet or exceed the requirement and are absolutely compliant with specifications mentioned in the bid document.

We also explicitly understand that all quoted items meet technical specification of the bid & that such technical specification overrides the brochures/standard literature if the same contradicts or is absent in brochures.

In case of breach of any tender terms and conditions or deviation from bid specification other than already specified as mentioned above, the decision of MSU Tender Committee for disqualification will be accepted by us.

The Information provided in our submitted bid is correct. In case any information provided by us are found to be false or incorrect, you have right to reject our bid at any stage including forfeiture of our EMD/ PBG/cancel the award of contract. In this event, MSU reserves the right to take legal action on us.

Thanking you,

Dated this ______day of______2017 Signature: ______(in the Capacity of) :______Duly authorized to sign bid for and on behalf of

Note: This form should be signed by authorized signatory of bidder (on ` 100 stamp paper) PERFORMA OF UNDERTAKING

Undertaking of Authenticity for hardware and software Supplies

This has reference to hardware and software being supplied / quoted to you vide your tender enquiry no. HML / 001 / 2017 -18 ______dated

We hereby undertake that all the components/ parts /assembly /software used in the hardware and software etc. shall be original new Components /parts/assembly/software from respective OEMs of the products and that no refurbished/duplicate/ second hand components/parts/ assembly / software are being used or shall be used.

In respect of licensed operating system, we undertake that the same shall be supplied along with the authorized license certificate will our name/logo (e.g. Product Keys on Certification of Authenticity of every software supplied and used by us). Also, that it shall be sourced from the authorized source for use in India (e.g. Authorized software supplier channel only).

Should you require, we shall produce certificate from our OEM supplier in support of above undertaking at the time of delivery. It will be our responsibility to produce such letters from our OEM supplier's within a reasonable time.

In case we are found not complying with above at the time of delivery or during installation, for the hardware and software already billed, we agree to replace the every items already supplied at our cost and risk. We agree to return any amount paid to us by you in this regard and that you will have the right to forfeit our EMD / BG for this tender.

Authorized Signatory : ……………………………………..

Name : ……………………………………..

Designation : ……………………………………..

Important Note:

i. The signing Authority should not be lower than Company Secretary of the organization. ii. The bidders are required to submit this undertaking from the OEMs of the various items for the quoted options.

HML / 001 / 2017-18 Page 35 of 35 BID Serial No. : ………………….