WAYNE COUNTY AIRPORT AUTHORITY Page 1 of 11

WAYNE COUNTY AIRPORT AUTHORITY Page 1 of 11 SOLICITATION FOR QUOTES 20080311

SOLICITATION FOR QUOTES FOR FIRE RADIO HEADSETS AND SETCOM NO. 20080311

Issue Date: February 12, 2008

Site Visit: Recommended - Available by Appointment Only (Submit request to [email protected])

Quote Deadline: February 29, 2007 at 2:00 PM Local Time Wayne County Airport Authority Purchasing Division Detroit Metropolitan Wayne County Airport L. C. Smith Terminal, Lower Level A Detroit, Michigan 48242

Purchasing Contact: Veronica A. Caston-Frost, CPPO, C.P.M. Solicitation Manager Phone: (734) 955-8781 Fax: (734) 955-5648 E-mail: [email protected]

DESCRIPTION: Quotes are being solicited for the purpose of obtaining Fire Vehicle Communication Equipment Installations, Upgrades, Maintenance and Repairs.

Fax the completed Quote Form to the fax number above by the Quote Deadline above.

090706 WAYNE COUNTY AIRPORT AUTHORITY Page 2 of 11 SOLICITATION FOR QUOTES 20080311 SPECIFICATIONS/SCOPE OF WORK

1) GENERAL INFORMATION: Through this Solicitation for Quotes (SFQ), the Wayne County Airport Authority (Authority) hereby invites businesses that meet the qualifications set forth herein to submit quotes to perform Fire Vehicle Communication Equipment Installations, Upgrades, Maintenance and Repairs for the Wayne County Airport Authority. 2) MINIMUM QUALIFICATIONS: Respondents, (specifically, the business that will be contractually bound under the contract with the Airport Authority) will be deemed non-responsible and rejected without any further evaluation if they do not meet the following qualifications: a) Must have minimum 5 years experience in providing radio installation services on fire trucks. b) Documentation of experience to be verified prior to consideration. 3) SCOPE OF WORK/SPECIFICATIONS a) The successful Bidder (Contractor) must furnish deliver and install communications equipment, in accordance with specifications, on the fire vehicles designated as Group A in a schedule that does not disrupt the use of the vehicles. b) The successful Bidder (Contractor) must perform maintenance and repairs as needed using the same brand or approved equal parts and equipment for the types of representative vehicles in Group B. c) Maintenance and repair services to be scheduled as needed. Group A: 5 radio headset interface units, Manufactured by Setcom, to be installed or upgraded in the vehicles listed. (Setcom schematic Each radio interface unit is to include 2 headsets, behind the head types compatible with Cairns 660 helmet, the department's protective head gear currently in use. The Headsets (10 each total) are to have two speaker units for high noise environments with noise canceling boom microphone. Additionally, the headsets will interface through a Setcom 1310 to two separate radios (Motorola & Icom) audible in one headset speaker each. New installations of this communication equipment will be performed on the following vehicles: 1. Fire 231, 2001 Ford 250 standard cab bench seat (Pickup Truck) 2. Fire 211, 2002 HME pumpers, 1871 series mid pump panel (to include remote headset location placed in vehicle’s pumper equipment operation panel.) 3. Fire 212, 2002 HME pumpers, 1871 series mid pump panel (to include remote headset location placed in vehicle’s pumper equipment operation panel.) 4. Fire 271, 2000 Horton 4700-DT466E (Ambulance) 5. Fire 272, 1997 Horton 4700-DT466E (Ambulance) This installation work may also include removal of old equipment.

Group B: The representative list of vehicles requiring communication equipment maintenance and repair services is as follows: 1. Fire 231, 2001 Ford 250 standard cab bench seat 2. Fire 211, 2002 HME pumpers, 1871 series mid pump panel 3. Fire 212, 2002 HME pumpers, 1871 series mid pump panel 4. Fire 271, 2000 Horton 4700-DT466E 5. Fire 272, 1997 Horton 4700-DT466E 6. Fire 202, 2001 E-One Titan 7. Fire 203, 2001 E-One Titan 8. Fire 204, 1998 E-One Titan 9. Fire 207, 1998 E-One Titan 10. Fire 701, 2008 Oshkosh 1500 Striker

090706 WAYNE COUNTY AIRPORT AUTHORITY Page 3 of 11 SOLICITATION FOR QUOTES 20080311

SFQ/PO TERMS AND CONDITIONS OF AGREEMENT

1) General: All quotes are binding offers that are to be valid for a minimum of 45 days. The Authority reserves the right to correct, modify, or cancel this SFQ, in whole or in part, or to reject any Quote, in whole or in part, within the discretion of the CEO or his or her designee. If the Authority accepts a quote, as evidenced by issuance of a purchase order, then a binding contract is formed. 2) Subcontractor: If using a Subcontractor, provide name, address, telephone #, facsimile #, description of participation, and value of participation for each Subcontractor. 3) Shipping: All quotes are to be FOB Destination. The Authority reserves the right to reject other shipping terms. If a delivery fee is not included on the quote form, no delivery fee will be allowed. Regardless of FOB point, Seller agrees to bear all risks of loss, injury or destruction of goods and materials ordered herein which occur prior to delivery and acceptance; and such loss, injury or destruction shall not release Seller from any obligation hereunder. 4) Deadline: All quotes received by the deadline stated will be considered for award. The Authority may, at its sole discretion, accept or reject quotes received after the stated deadline, but before an award decision is made. Quotes submitted after an award decision is made will be rejected. For this reason, quotes will only be made public when an award decision is made. 5) Award: The Authority reserves the right to award by item, by group or as a whole. 6) Disadvantaged Business Enterprise (DBE): If a DBE goal is stated, the DBE must be certified or file an application for certification as a DBE by the Quote deadline. Evidence of either the application or the certification must be submitted with the Quote. 7) Inspection: The Authority reserves the right to inspect all documents related to this solicitation for up to three (3) years after expiration. 8) Assignment/Transfer: Assignment or transfer of this contract without written consent of the Wayne County Airport Authority (Authority) may be construed by the Authority as a breach of contract sufficient to cancel this agreement at the discretion of the Authority. 9) Inspection: All goods and services shall be subject to inspection and approval by Purchaser at all reasonable times including inspection during manufacture. Inspection and approval by Purchaser at Seller’s plant does not preclude rejection for defects upon discovery by subsequent inspection. Any goods and services rejected by Purchaser shall be promptly repaired or replaced at Seller’s expense. Any and all costs incurred by Purchaser in connection with the return of goods rejected by Purchaser as defective shall be at Seller’s risk and expense. 10) Risk of Loss: Regardless of FOB point, Seller agrees to bear all risks of loss, injury or destruction of goods and materials ordered herein which occur prior to delivery and acceptance; and such loss, injury or destruction shall not release Seller from any obligation hereunder. 11) Warranty: Seller warrants that it has good and merchantable title to the goods sold hereunder and that said goods shall conform to the descriptions and applicable specifications and samples. Such goods shall be of good merchantable quality and fit for the known purposes for which sold, and are free and clear of all liens and encumbrances. Seller and Purchaser agree that this order does not exclude, or in any way limit, other warranties provided for in this agreement or by law. 12) Excise and Sales Tax: The prices herein must not include any Federal excise taxes or sales taxes imposed by any State or Municipal Government. Such taxes, if included, must be deducted by the Seller when submitting invoice for payment. 13) Invoices: Invoices for Goods must be submitted on date of complete shipment. Invoices for Services must be submitted within 45 days after completion of Services. Payment will be delayed if the invoice fails to reference PO number, ordering department, unit prices, quantities, totals, and a full description of the order that matches the PO.

090706 WAYNE COUNTY AIRPORT AUTHORITY Page 4 of 11 SOLICITATION FOR QUOTES 20080311 14) IRS Form W-9: Seller must have on file with the Authority an IRS Form W-9 before Purchaser will issue any payment to Seller. 15) Compliance with Laws: Contractor represents and warrants that the performance of this order and the furnishing of goods or services required shall be in accordance with the applicable standards, provisions and stipulations of all pertinent Federal, State or Authority laws, rules, regulations, resolutions, and ordinances including but not limited to the Fair Labor Standards Act, the Equal Employment Opportunity rules and regulations, the Transportation Safety Act and the Occupational Safety and Health Acts. 16) Amendments: No amendment, modification or supplement to this contract shall be binding unless it is in writing and signed by authorized representatives of the parties. 17) Termination: When in Authority’s best interest, Authority may unilaterally cancel this agreement at any time, whether or not Contractor is in default of any of its obligations hereunder. Under any such cancellation, Contractor agrees to waive any claim for damages, including loss of anticipated profit on account hereof. However, the Authority agrees that Contractor shall be paid for items and/or services already accepted by Authority, but in no event shall the Authority be liable for any loss of profits on the order or portion thereof so terminated. Either party may terminate this agreement at any time for the failure of the other to comply with any of its material terms and conditions. 18) Waiver of Breach: No waiver by either party of any breach of any of the covenants or conditions herein contained performed by the other party shall be construed as a waiver of any succeeding breach of this same or of any other covenant or condition. 19) Complete Agreement: The parties agree that the conditions of purchase stated herein and all statements on the reverse side hereof or attachments hereto set forth their entire agreement and there are no promises or understandings other than those stated herein, and that any prior negotiations between the Purchaser and Seller or terms or conditions of sales set forth in the Seller’s quotation or order or sales acknowledgement shall not constitute a part of the agreement between the Purchaser and Seller concerning this purchase. The term “agreement” as used in this clause shall include any future written amendments, modifications, or supplements made in accordance herewith. 20) Liability and Indemnity: Contractor agrees to protect, defend, reimburse, indemnify and hold the Authority, its officers, affiliates, employees and agents harmless at all times from and against any and all claims, liabilities, expenses, losses, demands, damages, fines and causes of action of every kind and character made, incurred, sustained or initiated by any party hereto, any party acquiring any interest hereunder, any agent or employee of any party hereto, any third or other party whomsoever, or any governmental agency, arising out of, incident to, or in connection with this contract, or in the performance, nonperformance or purported performance of the work or services or breach of the terms hereof, except when Authority is solely at fault.

21) Insurance: Contractor, at its own expense and in its own name, must provide and keep in force during the term of this Agreement, the following insurance coverages, provided by a company(s) licensed to conduct business in the State of Michigan, acceptable to Authority, with limits not less than indicated for the respective items or as otherwise agreed. Types of coverages and limits of liability shall be as set forth in the Special Instructions, Terms and Conditions. 22) Records: The Authority reserves the right to inspect all vendor documents relating to this agreement for up to three (3) years after expiration.

SPECIAL INSTRUCTIONS, TERMS AND CONDITIONS

1. CONTRACT AWARD: This contract is intended to be awarded as a whole; however the Airport Authority reserves the right to award by group, whichever it deems to be in its own best interest. The contract will be evaluated based on lowest responsive and responsible all-inclusive bid total for Group A and Group B. 2. CONTRACT TERM: The contract shall be for a term of 3 years, effective upon notice of award, with up to one 2-year renewal at the sole discretion of the Authority. 3. ESTIMATED QUANTITIES: The quantities shown are estimates only and the Authority reserves the right to increase or decrease amounts as circumstances may require. 4. EQUALS: Bids submitted as alternates, as "equals," or on the basis of exceptions to specific conditions of purchases and/or required specifications, must be submitted with an attachment referencing the specific paragraph numbers and adequately defining the exception submitted. Samples of the equal must be submitted to the Purchasing Division by the pre-bid question deadline date listed on the cover page. If no exceptions are taken, the Authority will expect and require complete compliance with the brands, specifications and conditions of purchase. The Authority has the sole right to determine what constitutes an equal.

5. INSURANCE SUBMISSION REQUIREMENTS: The Contractor must submit proof that they meet all Authority insurance requirements prior to receiving an executed contract and purchase order. Proof of insurance as stated below will be required within 5 days of request. To expedite the process, a copy of your current coverage is to be submitted with your bid.

6. AUTOMOBILE LIABILITY INSURANCE: If there are no company owned vehicles and your organization does not use a vehicle in your business, including livery service, during the performance of this contract, then personal vehicle insurance may be accepted in lieu of the business automobile liability insurance required in the Standard Insurance Requirements. All contractors performing work in the State of Michigan must provide no fault automobile liability of $300,000/$100,000 Bodily Injury & Property Damage (BIPD).

7. STANDARD INSURANCE REQUIREMENTS: Contractor, at its own expense and in its own name, must provide and keep in force during the term of this Agreement, the following insurance coverages, provided by a company(s) licensed to conduct business in the State of Michigan, acceptable to Authority, with limits not less than indicated for the respective items or as otherwise agreed. a. WORKERS’ COMPENSATION INSURANCE, including Employer’s Liability Insurance, complying with the laws of the State in which the work is to be performed or elsewhere as may be required. Employer’s Liability Insurance shall be provided with all limits that are not less than $500,000. b. COMPREHENSIVE GENERAL LIABILITY INSURANCE, including Contractual Liability and Products Completed Operations Liability as well as coverage on all Contractor’s equipment (other than motor vehicles licensed for highway use) owned, hired or used in performance of this contract with limits of not less than $1,000,000 for Bodily Injury & Property Damage combined, for each occurrence and in the aggregate. c. If performance of this contract requires use of motor vehicles licensed for highway use, Contractor shall also provide, AUTOMOBILE LIABILITY INSURANCE, including Contractual Liability, for all motor vehicles owned, hired or used in the performance of this contract, with limits of not less than $1,000,000 for Bodily Injury & Property Damage combined, for each occurrence, and in the aggregate.

090706 WAYNE COUNTY AIRPORT AUTHORITY Page 6 of 11 SOLICITATION FOR QUOTES 20080311 Should Authority so request, Contractor shall supply certificates evidencing coverage of such insurance during the term of this contract listing Authority as an additional insured and providing 30 days advance notice of cancellation to Authority. d. To the extent that the successful Bidder may be self insured, and upon execution of the agreement, the successful Bidder shall submit an affidavit confirming its self insured retention for the required limits of liability, and as applicable, certificates of insurance for any excess insurance coverages. The Authority reserves the right to request additional documentation or information from the successful Bidder to confirm that all insurance requirements are met to the satisfaction of the Authority.

PRICE PAGE

Failure to complete this form shall result in your bid being deemed nonresponsive and rejected without any further evaluation.

Name of Product Being Bid:______

GROUP A: Furnish, deliver and install radio equipment Extended Quantity Unit Price Price Radio headset interface units, Manufactured by Setcom, including 2 headsets, behind the head types compatible with the Cairns 660 helmet. Headsets to be designed for two speaker units for high noise environments with noise canceling boom microphone. Additionally, the headsets will interface through a Setcom 1310 to two separate radios audible in one headset speaker each. 5 x $______= $______

GROUP A SUBTOTAL PRICE: $______

090706 WAYNE COUNTY AIRPORT AUTHORITY Page 8 of 11 SOLICITATION FOR QUOTES 20080311 PRICE PAGE CONTINUED…

Failure to complete this form shall result in your bid being deemed nonresponsive and rejected without any further evaluation. GROUP B: Maintenance and Repair Services will be required for the vehicles listed in Section 3, Group B of the Scope of Work/Specifications as follows:

Labor Rates: Onsite: $ ______Offsite: $ ______PARTS: To be manufactured by Setcom. Price schedule will be applicable for all purchases. _____% Discount from Setcom Parts and equipment pricelist (for example: retail, manufacturer’s list, etc.)

SAMPLE ITEMS Complete the price table listed below. Unit pricing must be based off of the pricing option provided above. The following are a sampling of items using estimated quantities and are solely for the purpose of comparing proposals.

Item Part no. Description Unit Price x Est. = Extended Qty. Price 1. MS-1310 Master Station $______x 6 = $______2. RS-1310 Remote Station $______x 6 = $______3. RS-1310/2 Remote Station $______x 6 = $______4. RS-1310W/2 Remote Station $______x 6 = $______5. ES-1310-20 Extension Station $______x 6 = $______6. CSB-1310R R/T Headset $______x 6 = $______7. CSB-1310L R/T Headset $______x 6 = $______8. RC-15MU4 Radio Cable $______x 6 = $______9. RC-10Y3 Radio Cable (10 ft) $______x 6 = $______10. MRC-8 Radio Cable $______x 6 = $______11. MRC-40 Radio Cable (40 ft) $______x 6 = $______GROUP B-1 SUBTOTAL PRICE: $______

PRICE PAGE CONTINUED…

Failure to complete this form shall result in your bid being deemed nonresponsive and rejected without any further evaluation.

PARTS: To be manufactured by Icom (or approved equal) for a VHF AM mobile radio transceiver, Icom Inc. IC-A110-4, with 1/4 wave coil spring base-whip antenna. Price schedule will be applicable for all purchases. _____% Discount from Icom Parts and equipment pricelist (for example: retail, manufacturer’s list, etc.)

SAMPLE ITEMS Complete the price table listed below. Unit pricing must be based off of the pricing option provided above. The following are a sampling of items using estimated quantities and are solely for the purpose of comparing proposals.

Item Part no. Description Unit Price x Est. = Extended Price Qty. 1. IC-A110-4 Radio $______x 6 = $______2. OPC-871 Headset Adapter $______x 6 = $______3. Antenex ACFTS 1/4 wave coil spring $______x 6 = $______or equivalent base-whip antenna 4. N/A two (2) year warranty $______x 6 = $______5. N/A Users instruction $______x 6 = $______manual

GROUP B-2 SUBTOTAL PRICE: $______

GROUP B TOTAL PRICE: $______(GROUP B-1 + GROUP B-2)

GRAND TOTAL PRICE: $______(Group A Subtotal + Group B Subtotal)

SUBMITTAL REQUIREMENTS: 1. Service Delivery guarantee ______calendar days after receipt of order.

090706 WAYNE COUNTY AIRPORT AUTHORITY Page 10 of 11 SOLICITATION FOR QUOTES 20080311 QUOTE FORM (continued)

OBLIGATION: The undersigned, by submission of this Quote Form, hereby agrees to be obligated, if selected as the Contractor, to provide the stated or services to the Authority, in accordance with the Conditions, Scope and Terms, together with any written addendum.

COMPLIANCE: By submission of this quote, Respondent represents they are in compliance with any applicable provisions of the Authority’s Ethics Ordinance and if awarded the contract, Respondent will comply with the Authority’s Ethics Ordinance. Also, Respondent certifies, under penalty of perjury, that I have the legal authorization to bind the firm hereunder:

____ Signature of Person Authorized to Sign Business Name

* Federal Tax ID Number *The business name associated with the Federal Tax ID Number provided MUST exactly match the business name indicated above.

Printed Name

Address Title

City State Zip

Phone #

090706 VERIFICATION OF MINIMUM QUALIFICATIONS FORM

Failure to complete this form may result in your bid being deemed non-responsive and rejected without further evaluation. Attach additional pages if necessary. a) Must have minimum 5 years experience in installing Radio System in Fire Trucks. Provide a summary of how you meet this qualification, or attach support documentation showing you meet this requirement: ______b) Must provide the Authority at least three (3) business references who have received services from your business. Provide references below. The Authority may contact the listed agencies.

1. Company (authorizing work): ______

Client Name: ______Title: ______

Phone Number: ______Date of Service: ______

TYPE OF WORK PERFORMED: ______

______2. Company (authorizing work): ______

______

3. Company (authorizing work): ______

______