NOTICE AND CALL OF PUBLIC MEETING

Government Body: Winterset Municipal Utilities

Date of Meeting: April 21, 2014

Time of Meeting: 8:30 A.M.

Place of Meeting: Electric Generation Plant, 321 N. 1 st St.

PUBLIC NOTICE IS HEREBY GIVEN the above-mentioned governmental body will meet at the date, time and place above set out. The tentative agenda for said meeting is as follows:

AGENDA:

1. Call to order, roll call 2. Approval of agenda 3. Minutes of meetings 4. General Manager Report 5. Resolution #4212014 Approval of Plans & Specs, Notice of Hearing, Notice to bidders 6. Dredge America Pay Request 7. Dredge America Change Order 8. Wolin Co. Pay Request 9. Water Superintendent Report 10. Electric Superintendent Report 11. Claims

Added items for discussion… The Board of Trustees of the Winterset Municipal Utilities, Winterset, Iowa, met on April 21, 2014 in accordance with the above Notice & Call of Public Meeting. Chairman Gerrit Vrieze called the meeting to order with the following members of the Board in attendance.

PRESENT: Gerrit Vrieze, Patty Weeks ABSENT: Kendall Kerns

Others in attendance, Steve Benshoof, Utility Water Superintendent, Chuck Johnson, Utility Electric Superintendent, Matt Castor and Dave Braga.

Chairman Vrieze asked for approval of the agenda, Trustee Weeks moved the agenda be approved. Seconded by Trustee Vrieze. On a voice vote the motion carried.

Chairman Vrieze stated the minutes from the, March 17th meeting had been provided to the board. Trustee Weeks moved to approve the minutes. Seconded by Trustee Vrieze. On a voice vote the motion carried.

Mr. Wesselmann was asked to give his report to the board. Mr. Wesselmann reported that the Madison Co. Historical Society had made a request for assistance in funding for a lighting project at their facility. Mr. Wesselmann stated that the total cost of the project was $2,804.70 for various lighting upgrades. Trustee Weeks moved to approve $1,400.00 of funding toward the project. Seconded by Trustee Vrieze. On a voice vote the motion carried. Mr. Wesselmann stated that DNR had received a complaint about the soil from the dredging project and where it was placed. Mr. Wesselmann stated that DNR found the complaint to have no merit. Mr. Wesselmann stated that Shive-Hattery had contracted for aerial photos of the Dredging/Spillway projects and offered the utilities access for a fee to the contractor of around $300.00, the board felt this was a good historical record of the projects and agreed to participate. Chairman Vrieze asked Mr. Wesselmann to address the next agenda item, Resolution #4212014 Approval of Plans & Specs, Notice of Hearing, and Notice to bidders. Mr. Wesselmann stated that the resolution for the Spillway project was ready for approval and that he had received the plans and specs for the project. Matt Castor reviewed the project plans & specs extensively with the board. Following a period of discussion, a motion was then made by Trustee Weeks and seconded by Trustee Vrieze to approve the following resolution. Roll call vote:

AYES: Vrieze, Weeks

NAYS: none

ABSENT: Kerns

Whereupon the Chairman declared the following resolution was duly adopted;

RESOLUTION NO. 4212014

RESOLUTION APPROVING DETAILED PLANS AND SPECIFICATIONS, NOTICE OF HEARING, NOTICE TO BIDDERS AND FORM OF CONTRACT; AND SETTING DATE FOR HEARING THEREON AND THE RECEIPT OF BIDS FOR THE CEDAR LAKE SPILLWAY PROJECT

WHEREAS, detailed plans and specifications, notice of hearing and notice to bidders and form of contract have been prepared and filed by the Project Engineer for the Cedar Lake Spillway Project and have been examined by this Board; and

WHEREAS, it is necessary to fix a time and place of public hearing on the proposed plans, specifications and form of contract and estimate of cost for the Project and to advertise for sealed bids for the Project;

NOW, THEREFORE, Be It Resolved by the Board of Trustees of the Winterset Municipal Utilities, as follows:

Section 1. The detailed plans and specifications, notice of hearing and notice to bidders and form of contract and estimate of cost referred to in the preamble hereof are hereby approved.

Section 2. The amount of the bid security to accompany each bid is hereby fixed at 5%.

Section 3. The Board of Trustees hereby delegates to the General Manager the duty of receiving, opening and tabulating bids for the construction of the Project, on the 21st day of May 2014, at 2:00 o’clock PM, at the City Hall, Winterset, Iowa.

Section 4. The 27th day of May, 2014, at 4:00 o’clock p.m., at the Light Plant Office, 321 N. 1st Street, Winterset, Iowa, is hereby fixed as the time and place of hearing on the proposed plans, specifications, form of contract and estimate of cost for the Project, and also as the time and place of considering bids received by the General Manager in connection therewith.

Section 5. The General Manager shall publish notice of hearing and notice to bidders, the same being in the form hereinabove approved, which publication shall be made in a legal newspaper of general circulation in the City, which publication shall be not less than 4 days nor more than 20 days before the date set for hearing and not less than 4 days but not more than 45 days before the dates set for receiving bids. Section 6. All resolutions or parts of resolutions in conflict herewith are hereby repealed, to the extent of such conflict.

Passed and approved this 21st day of April, 2014.

______Gerrit Vrieze, Chairman Attest:

______Stephen Wesselmann, General Manager

Chairman Vrieze asked Mr. Wesselmann to address the next agenda item, Dredge America Pay request. Mr. Wesselmann stated that he had received a pay request from Dredge America for the amount of $154,100.97. Mr. Wesselmann reported that the engineer had certified it for payment. Trustee Weeks moved to approve the payment of $154,100.97 to Dredge America. The motion seconded by Trustee Vrieze. On a voice vote the motion carried.

Chairman Vrieze asked Mr. Wesselmann to address the next agenda, Dredge America Change Order. Mr. Wesselmann stated that he received an approved change order from Shive-Hattery for a portion of the previously approved change directive. The Change order amount would be $65,070.00. Trustee Weeks moved to approve Change Order #3. The motion seconded by Trustee Vrieze. On a voice vote the motion carried.

Chairman Vrieze asked Mr. Wesselmann to address the next agenda item, Wolin & Associates Pay request. Mr. Wesselmann stated that he had received a pay request from Wolin for the amount of $14,142.75. Mr. Wesselmann reported that the engineer had certified it for payment. Trustee Weeks moved to approve the payment of $14,142.75 to Wolin & Associates. The motion seconded by Trustee Vrieze. On a voice vote the motion carried.

Mr. Benshoof was asked to give the report on the water department. Mr. Benshoof presented the written report to the board and reported that they repaired several water main breaks last month. Mr. Benshoof reported that they replaced two broken main valves at 9th and E. Jefferson St. Mr. Benshoof stated that Jetco is working on the SCADA system for the plant and controls for the AGS. Mr. Benshoof stated that J&L Fencing will start the fence on the 1st week of May. Mr. Benshoof stated that he was increasing Jason Scoles to Range 13 Step 6 due to his passing of the Grade 2 Water Treatment License.

Mr. Johnson was asked to give the report on the electric department. Mr. Johnson presented the written report to the board and reported that they have trenched in 5 new house services last month. Mr. Johnson stated that Wolin has started the exhaust emissions project at the light plant. Mr. Johnson reported that they are continuing to wreck out the underground project as they are able. Mr. Johnson stated that he is proceeding with the implementation of the apprenticeship program and asked the board to serve on the committee for the program, the board agreed to be on the program committee.

Trustee Weeks stated she had reviewed the claims. Trustee Weeks moved to approve the following list of claims. Seconded by Trustee Vrieze. Roll call vote: AYES: Weeks and Vrieze NAYS: None

UTILITIES

ELECTRIC PLANT: Breedings Hardware, cleaning supplies/safety boots 158.28 Card Services, training expenses/postage 454.09 CenturyLink, phone service 201.57 City of Winterset, salaries 1,124.31 City of Winterset, salaries 1,335.11 DeWild Grant Reckert & Assoc, engineer fees 9,502.44 Doc’s Soft Water, office supplies 5.89 MidAmerican Energy, gas service 833.06 MidAmerican Energy, gas service 889.59 SIMECA, purchase power 245,046.80 Verizon, cellular service 88.36 Wiegert Disposal, garbage service 36.75 DISTRIBUTION: Brittains Std Parts, equip repairs 154.88 Carquest of Winterset, equip repairs 92.34 CenturyLink, phone service 23.41 City of Winterset, salaries 10,054.76 City of Winterset, salaries 10,250.29 Electrical Engineering & Equip, line supplies 334.39 Iowa One Call, locates 15.75 James Banks, rebate 35.00 Jean Walker, rebate 35.00 Jim Pottebaum, rebate 35.00 Madison Co Hospital, CLD testing 41.00 Mark McKeever, rebate 25.00 Martin Marietta, rock 177.80 Metering & Technology Solution, line supplies 1,175.79 MidAmerican Energy, gas service 229.06 MidAmerican Energy, gas service 354.35 Penny Brown, rebate 40.00 Peru Quarry Inc., rock 215.41 Randy Henry, rebate 35.00 Rod Hotopp, rebate 25.00 Verizon, cellular service 27.33 WESCO, line supplies 91.81 Wiegert Disposal, garbage service 30.00 Winterset Oil Co., gasoline 870.36 Zee Medical, safety glasses 67.41 ACCOUNTING/COLLECTION: City of Winterset, reimb garbage 2,020.56 City of Winterset, reimb internal 1,119.70 City of Winterset, reimb sewer 8,056.94 City of Winterset, reimb sewer/garbage 12,063.59 City of Winterset, salaries 1,179.36 City of Winterset, salaries 591.36 Michael Ghioto, deposit/interest 78.75 Postmaster, postage 122.36 Postmaster, postage 578.68 Teresa Hendricks, deposit refund/interest 79.68 Treasurer State of Iowa, 1st qtr use tax 96.00 Winterset Municipal Utilities, deposit forf/interest 162.46

ADMINISTRATION: Ahlers & Cooney PC, atty fees 290.25 Card Services, prom donation 111.29 City of Winterset, benefits 11,282.31 City of Winterset, benefits 2,265.31 City of Winterset, reimb internal 1,119.70 City of Winterset, salaries 2,023.26 City of Winterset, salaries 2,023.27 City of Winterset, transfer 15,810.00 Madison Co Chamber of Commerce, EVP contribution 468.75 Mease Insurance, annual premium 69,346.80 Total Administrative Services, flex finalization 246.48 Verizon, cellular service 28.01 Water Fund, reimb utilities 9,818.47 Winterset Madisonian, pub 122.43 SALES: Deloris Stogdill, refund 600.00 Matura, project share 877.00 Michael Ghioto, refund 5.00 Ty Lundberg, refund 7.31 TRANSFERS: Electric Revenue Bond Sinking, transfer 36,987.08 Electric System Improvement, transfer 5,500.00 DEBT SERVICE: Bankers Trust Co, interest 34,722.50 Bankers Trust Co., reg fee 250.00 SIMECA, debt service 17,000.00 ELECTRIC SYSTEM IMPROVEMENT FUND PLANT: Wolin & Associates Inc., pay est #1 1,395.36 Wolin & Associates Inc., pay est #2 14,142.75 WATER PLANT: Agriland FS Inc., gasoline 328.23 All American Turf Beauty, backflow inspection 228.00 Breedings Hardware, hdw supplies 38.63 Carbon Central LLC, chemicals 5,256.00 CenturyLink, phone service 150.37 Chem-Sult Inc., chemicals 23,791.06 City of Winterset, salaries 3,980.51 City of Winterset, salaries 4,095.33 Continental Research Corp, wasp spray 170.45 DPC Industries Inc., chemicals 1,954.95 Family Center, hdw supplies 42.36 Hach Co., lab testing 875.68 Hughes Network System LLC, internet service 79.99 Iowa Dept of Natural Resources, cert fee 60.00 John Deere Financial, hdw supplies 42.20 McMaster –Carr Supply Co., hdw supplies 30.67 Mellen & Associates Inc., equip rental 5,370.00 Nash Well Co., maint agreement 200.00 State Hygienic Laboratory, lab testing 262.00 USA Blue Book, pump repairs 2,707.31 Wiegert Disposal, garbage service 60.00 Winterset Municipal Utilities, utilities 9,818.47 Winterset Oil Co., gasoline 132.00

DISTRIBUTION: Agriland FS Inc., gasoline 328.23 Barco Municipal Products, ratchet wrench 838.68 Breedings Hardware, testing supplies/safety clothes 109.99 Brittains Std Parts, equip repairs 23.72 CenturyLink, phone service 23.40 City of Winterset, salaries 5,946.76 City of Winterset, salaries 7,235.08 Family Center, hdw supplies 55.28 Grainger Inc., pipe cutters 97.74 Iowa One Call, locates 15.75 Madison Co Hospital, CDL testing 41.00 Martin Marietta Agg, rock 862.51 Max Tire & Auto, truck repairs 65.95 MidAmerican Energy, gas service 229.06 MidAmerican Energy, gas service 354.35 Municipal Supply Inc., line supplies 3,753.30 Peru Quarry Inc., rock 215.41 Westrum Leak Detection, leak survey 1,850.00 Wiegert Disposal, garbage service 30.00 Winterset Oil Co, gasoline 178.50

ACCOUNTING/COLLECTION: City of Winterset, reimb internal 1,119.70 City of Winterset, salaries 1,179.36 City of Winterset, salaries 591.36 Postmaster, postage 122.36 Postmaster, postage 578.68 ADMINISTRATION: Ahlers & Cooney OC, atty fees 290.25 Card Services, office supplies 56.47 City of Winterset, benefits 11,042.00 City of Winterset, benefits 2,255.05 City of Winterset, reimb internal 1,119.71 City of Winterset, salaries 2,023.27 City of Winterset, salaries 2,023.27 City of Winterset, transfers 1,190.00 Flander, Casper & Rosien PC, atty fees 27.00 Madison Co Chamber of Commerce, EVP contribution 156.25 Mease Insurance, annual premium 56,000.06 The Shopper, ad 61.95 Verizon, cellular service 28.01 Winterset Madisonian, pub/ad 176.51 TRANSFERS: Water Revenue Bond Sinking, transfer 19,849.17 Water System Improvement, transfer 5,000.00 WATER SYSTEM IMPROVEMENT FUND PLANT: Shive-Hattery Inc., engineer fees 35,462.39 DISTRIBUTION: Metering & Technology Solution, line supplies 966.95 TOTAL REVENUE ELECTRIC: $490,690.41 WATER: $171,070.30

The date of the next regular meeting was set for 8:30 AM, Monday, May 19, 2014 at Light Plant. Being no further business, the Chairman declared the meeting was now adjourned. ______Gerrit Vrieze, Chairman Attest: ______Stephen Wesselmann, General Manager