Specimen Public Call for Applications for the Filling of Posts in Accordance with Classification

SPECIMEN SERVICE-WIDE CALL FOR APPLICATIONS FOR POSTS IN ACCORDANCE WITH CLASSIFICATION AGREEMENT THROUGH EXAMINATION1

______Circular No. ______/______

Insert address of the applicable Department/Division/Directorate

Date: ______

To: Permanent Secretaries Directors-General Directors Heads of Public Sector Organisations

POST OF ______IN THE ______IN THE MINISTRY OF ______

Nomenclatures denoting the male gender include also the female gender.2

1. The Director ______, Ministry of ______invites applications for the post of ______in the ______in the Ministry _____.

Terms and Conditions

2.1 This appointment is subject to a probationary period of ______3.

2.2 The salary for the post of ______is Salary Scale ____, that is, €_____ per annum, rising by annual increments of €_____ up to a maximum of €_____.

2.3 Subject to satisfactory performance, a ______will proceed to Scale ______on completion of ______years service in the grade, and to Scale ______after a further ______service in Scale ______.4

Duties

3. The duties of ______include:

______5.

Further details of the job description of the post may be obtained from ______6

1 This heading and all the footnotes must be deleted in the final version of the call for applications. 2 Wording used throughout the text should also be gender neutral. 3 Insert the applicable probationary period in terms of paragraph 1.8.2 of the Manual on Resourcing Policies and Procedures. 4 Delete/adapt as per applicable Classification Agreement if not applicable. 5 The duty “Any other duties according to the exigencies of the Public Service as directed by the Principal Permanent Secretary” must be invariably inserted. 6 Insert the full address of the relevant office. This paragraph is to be inserted only if a more detailed job description is available.

January 2018 Eligibility requirements7

4.1 By the closing time and date of this call for applications, applicants must be Public Officers in the Malta Public Service or Public Officers in the Malta Public Service on loan/detailed with/deployed with/on attachment to Public Sector Organisations who: ______8:

4.2 Public Officers holding a grade in a particular stream, and who were granted Officer in Scale status by virtue of a Grievances Unit decision in the same scale as that of a higher grade in that stream, are eligible to apply for grades open to officers holding such higher grade within the stream that carries the same scale as that of the Officer in Scale status.

The years of service since the effective date of appointment as Officer in Scale are reckonable for the purpose of satisfying any requisite years of service stipulated in calls for applications.

Any other eligibility requisites for the post must be met in terms of this call for applications.

4.3 Qualifications at a level higher than that specified above will be accepted for eligibility purposes, provided they meet any specified subject requirements.9

Moreover, candidates who have not yet formally obtained any of the above-mentioned qualifications will still be considered, provided that they submit evidence that they have been ap- proved for the award of the qualifications in question, or successfully completed the neces- sary ECTS/ECVETS credits, or equivalent, taken as part of a recognized MQF level program of study, as required in the afore-mentioned eligibility criteria or higher, by the closing time and date of the call for applications.10

4.4 Applicants must be eligible to take up their due appointment, in terms of 4.1 to 4.3 above, not only by the closing time and date of this call for applications but also on the date of appointment.

4.5 Prospective applicants should note the requirement to produce MQRIC recognition statements in respect of their qualifications from MQRIC, or other designated authorities, as applicable, as per provisions applicable to this call for applications (see link below).11

7 In the case of calls for applications issued to fill vacancies in the Ministry for Gozo, the applicable provisions of PAHRO Circular No 44/2011 are also to be included. 8 Insert applicable eligibility requisites as per relevant Classification Agreement. In those cases where eligibility is based on the current (or previous) grade, irrespective of whether any other eligibility requirement/s (e.g. qualifications, service, experience) need to be satisfied, the following words are to be inserted “Public officers applying for a higher post must be confirmed in their current (or previous) appointment (as the case may be)”. In those cases where eligibility is based on qualifications and experience, where applicable (and not on the current, or previous, grade), the following words are to be inserted “Public officers who apply for a higher post must be confirmed in a current or previous appointment”. If qualifications are being requested, the applicable MQF level and related number of ECTS/ECVETS credits should be indicated after the mentioning of a qualification. 9 Do not include if no qualifications are being requested. Do not include if no qualifications are being requested. In cases where Bachelor’s qualification at MQF level 6 is being requested, the following wording is to be added to this paragraph: “A Master’s qualification at MQF Level 7, or equivalent, must comprise a minimum of 60 ECTS/ECVET credits with regard to programmes commencing as from October 2008.” 10 Do not include if no qualifications are being requested. 11 Do not include if no qualifications are being requested.

January 2018 Submission of supporting documentation

5.1 Qualifications and experience claimed must be supported by certificates and/or testimonials, copies of which should be attached to the application. Scanned copies sent electronically are acceptable.

5.2 Original certificates and/or testimonials are to be invariably produced for verification at the interview.

Selection procedure

6.1 The selection of candidates will be in two stages:

 two written examinations each of a duration of ______hour/s aimed at assessing the candidates' ability in comprehension and expression in Maltese and English (maximum ______marks for each test with a global pass mark of ______marks).

For the guidance of candidates a copy of the syllabus is attached to this Circular.

 an interview (maximum ______marks with a pass mark of ______).

Only candidates who obtain the global pass mark in the written examinations will be allowed to attend for the interview.

6.2 Due consideration will be given to applicants who, besides the requisites indicated in paragraphs 4.1 to 4.3, have proven relevant work experience12.

6.3 The final order of merit of successful candidates will be determined by the total marks gained in the written examination and in the interview. In the case of candidates who obtain the same number of marks, precedence will be determined in accordance with the established procedures.

6.4 The result will remain valid for one year from the date of publication.

6.5 The written examination will be conducted by the Director, Examinations, and the Board of Local Public Examinations. The Board of Local Public Examinations will have the power to deal summarily with any candidate who, while the examination is in progress, is found guilty of misconduct or any breach of the instructions issued for the guidance of candidates.

6.6 The Board of Local Public Examinations reserves the right to annul the examination if any irregularity is detected in connection therewith. Such annulment may be in respect of the whole examination even if the detected irregularity is in respect of only one subject or a particular stage of the examination.

6.7 The Director (Examinations) will publish the result of the written examination which will be exhibited on the notice-board of the Department of Examinations, Floriana, and the Examinations Centre, Victoria, Gozo.

12 This paragraph must invariably be inserted. Other relevant skills, knowledge, and/or qualifications may also be added, if applicable.

January 2018 6.8 A notification of the publication of the result of the examination will appear on the website of the Examinations Department where it may be accessed on www.exams.gov.mt and will also be sent via SMS alert to candidates who underwent assessment and who submitted a valid mobile phone number and an email address with their application.

6.9 Requests for revision of papers are to be submitted to the Director (Examination) within ten (10) working days from the date of the notification mentioned in paragraph 6.8 above.

6.10 After the publication of the result of the written examination, the successful candidates will be asked to attend for an interview which will be conducted by a Selection Board.

6.11 The final order of merit will be published by, and exhibited on the notice board of, the Department/Division/Directorate which is issuing the call for applications.

6.12 A notification of the issue of the final result will (i) appear on the website of the Department/Division/Directorate which is issuing the call for applications and (ii) be sent via SMS alert to candidates who underwent assessment and who submitted a valid mobile phone number and an email address with their application.

Submission of applications

7.1 Application forms may be obtained from the Department of Examinations, Floriana or the Examinations Centre, Lyceum Complex, Victoria, Gozo from ______, or may be downloaded from the following website: www.exams.gov.mt.

7.2 The completed applications accompanied by an up-to-date Service and Leave Record Form (GP47) in the case of public officers and a detailed curriculum vitae and an examination fee of €______will be received at the Department of Examinations, Floriana and at the Examinations Centre, Lyceum Complex, Victoria, Gozo by not later than Friday, ______.13

7.3 Applications received from abroad by ___ (Central European Time) of Friday, ______14 through email, fax, or other similar means may be considered provided all requisite details are given. In the case of such applications, the formal application duly signed by the applicant must reach the Examinations Department by not later than one week after the closing date together with an explanation for the delay. The fax number and e-mail address of the Examinations Department are ______and ______, respectively.

7.4 Applications received after the specified time limit will not be considered.

Other general provisions

8. Other general provisions concerning this call for applications, with particular reference to:

 applicable benefits, conditions and rules/regulations;  reasonable accommodation for registered persons with disability;  submission of recognition statements in respect of qualifications;  petitions on the final result;  retention of documents;

13 The closing date must be at least ten (10) working days from the date of publication of the call for application, and will be set by the Examinations Department. 14The closing time and date for the receipt of applications are to be repeated here.

January 2018 may be viewed by accessing the website of the People & Standards Division at the address https://publicservice.gov.mt/en/people/Pages/PeopleResourcingandCompliance/FormsandTe mplates.aspx or may be obtained from ______15. These general provisions are to be regarded as an integral part of this call for applications.

The website address, fax number and e-mail address of the Department/Division/Directorate where the vacancy/ies lie/s are ______, ______and ______.

______Director ______Ministry of ______

15 Insert the details regarding the Department/Division/Directorate responsible for the HR function within the Ministry. 16 Insert the initials of the officer who drafted the Circular

January 2018 (Maltese Version)17

______Ċirkulari Nru. ______/______

Niżżel l-indirizz applikabbli tad- Dipartiment/Diviżjoni/Direttorat

Data: ______

Lis-Segretarji Permanenti Lid-Diretturi Ġenerali Lid-Diretturi Lill-Kapijiet ta’ Organizzazzjonijiet fis-Settur Pubbliku

POST TA’ ______FID-______FIL-MINISTERU ______

Nomenklaturi li jindikaw il-maskil jinkludu wkoll il-femminil.18

1. Id-Direttur ______,Ministeru ______jistieden applikazzjonijiet għall-post ta’ ______fid-______fil-Ministeru ____.

Termini u kundizzjonijet

2.1 Din il-ħatra hija soġġetta għal perjodu ta’ prova ta’ ______19.

2.2 Is-salarju ta’ ______huwa ta’ Skala ta' Salarju ____, €_____ fis-sena, li jiżdied b’ €_____ fis-sena sa massimu ta’ €_____ .

2.3 Persuna fil-grad ta’ ______titla’ fi Skala ______wara ______snin servizz sodisfaċenti fil-grad u fi Skala ______wara ______snin.20

Dmirijiet

3. Id-dmirijiet ta’ persuna fil-ħatra ta’ ______jinkludu:

______21.

Aktar dettalji dwar id-dmirijiet marbuta ma' dan il-post jistgħu jinkisbu mill-______22

17 Dan il-heading u l-footnotes kollha għandhom jitħassru fil-verżjoni finali tas-sejħa għall- applikazzjonijiet. 18 Tul is-sejħa, uża lingwaġġ li hu gender neutral. 19 Niżżel il-perjodu ta’ żmien ta’ prova applikabbli skont paragrafu 1.8.2 tal-Manual on Resouricng Policies and Procedures. 20 Ħassar/emenda skont il-Ftehim Settorjali applikabbli. 21 Id-dmir “Dmirjiet oħra skont l-esiġenzi tas-Servizz Pubbliku skont struzzjonijiet mogħtija mis-Segretarju Permanenti Ewlieni” għandu dejjem jiġi mniżżel; 22 Niżżel l-indirizz sħiħ tal-uffiċċju konċernat. Dan il-paragrafu għandu jiġi inkluż biss jekk ikun hemm aktar dettalji dwar id-dmirijiet marbuta mal-pożizzjoni.

January 2018 Rekwiżiti tal-eliġibbiltà23

4.1 Sal-ħin u d-data tal-għeluq ta’ din is-sejħa għall-applikazzjonijiet, l-applikanti għandhom ikunu Uffiċjali Pubbliċi fis-Servizz Pubbliku ta’ Malta jew Uffiċjali Pubbliċi fis- Servizz Pubbliku ta’ Malta li huma mislufin/detailed/deployed/attached ma’ Organizzazzjonijiet fis-Settur Pubbbliku li ______24

4.2 Uffiċjali Pubbliċi li għandhom grad fi klassi partikolari, u li ngħataw il-ħatra ta’ Officer in Scale permezz ta’ deċiżjoni tal-Grievances Unit fl-istess skala ta’ dak ta’ grad ogħla fl-istess klassi, huma eliġibbli li japplikaw għal gradi miftuħa għal uffiċjali li għandhom tali grad ogħla bl- istess skala ta’ dik tal-ħatra ta’ Officer in Scale.

Is-snin ta’ servizz mid-data ta’ meta ġiet effettiva l-ħatra bħala Officer in Scale jgħoddu bħala parti mis-snin ta’ servizz mitluba fis-sejħa t’applikazzjonijiet.

Kwalunkwe kriterju ieħor t’eliġibbilta’ għall-post irid jiġi sodisfatt skont din is-sejħa t’applikazzjonijiet.

4.3 Kwalifiki li huma ta’ livell ogħla minn dak rikjest hawn fuq jiġu aċċettati għall-fini ta’ eligibbilità, basta jkunu fis-suġġetti mitluba.25

Dawk il-kandidati li ma jkunux għadhom ġabu l-kwalifiki imsemmija hawn fuq formalment xorta jiġu ikkunsidrati, basta jipprovdu evidenza li ġew approvati għall-għoti tal-kwalifiki imsemmija jew inkella jkunu lestew b’suċċess il-krediti meħtieġa tal-ECTS/ECVETS, jew ekwivalenti, meħuda bħala parti minn programm ta’studju ta’ livell tal-MQF rikonoxxut, kif mitlub fil-kriterji tal-eliġibilita’ ta’ hawn fuq jew ogħla, sal-ħin u d-data tal-għeluq ta’ din is-sejħa għall- applikazzjonijiet.26

4.4 Il-kandidati magħżula jridu jkunu eliġibbli għall-ħatra f’dan il-grad, skont 4.1 - 4.3 hawn fuq, mhux biss sal-ħin u d-data tal-għeluq ta' din is-sejħa għall-applikazzjonijiet, iżda wkoll fid- data tal-ħatra.

4.5 L- applikanti prospettivi għandhom jaraw il-proviżżjonijiet ġenerali marbuta ma’ din is- sejħa għall-applikazzjonijiet fejn jikkonċerna s-sottomissjoni ta’ dikjarazzjoni ta’ rikonoxximent tal-kwalifiki mingħand l-MQRIC, jew awtorita’ pertinenti oħra, kif applikabbli (ara l-link aktar ‘l isfel).27

Sottomossjoni ta' dokumentazzjoni

23 Fil-każ ta' sejħiet għall-applikazzjonijiet sabiex jimtlew vakanzi fil-Ministeru għal Għawdex, għandhom jiġu inklużi il-provvedimenti applikabbli taċ-Ċirkolari tal-PAHRO Nru 44/2011. 24 Niżżel ir-rekwiżiti tal-eliġibbiltà skont il-Classification Agreement applikabbli. F’dawk il-każijiet fejn l-eliġibilita’ hija bbażata fuq il-grad kurrenti (jew ta’ qabel), irrispettivament jekk hemmx rekwiżiti tal-eliġibilita’ oħra (per eżempju, kwalifiiċi, servizz jew esperjenza), għandhom jiddaħħlu dawn il-kliem: ‘Uffiċjali pubbliċi li japplikaw għal post ogħla għandhom ikunu konfermati fil-ħatra tagħhom kurrenti (jew ta’ qabel), (skont il-każ).’ F’dawk il-każijiet fejn l-eliġibilita’ hija bbażata fuq il-kwalifiiċi u l-esperjenza, fejn applikabbli (u mhux fuq il-grad kurrenti, jew ta’ qabel), għandhom jiddaħħlu dawn il-kliem: ‘Uffiċjali pubbliċi li japplikaw għal post ogħla għandhom ikunu konfermati f’ ħatra kurrenti jew ħatra ta’ qabel.’ Jekk tkun qed tintalab kwalifika għandu jigi indikat il-livell tal-MQF tagħha, u dejjem jiżdiedu l-kliem “jew kwalifika xierqa, komparabbli u rikonoxxuta”, wara li tissemma l- kwalifika (eż. degree rikonoxxuta fl-livell 6 tal-MQF fl-Accounts, jew kwalifika, xierqa, komparabbli u rikonoxxuta). 25 Ħassar jekk mhumiex qiegħdin jintalbu kwalifiki. 26 Ħassar jekk mhumiex qiegħdin jintalbu kwalifiki. 27 Ħassar jekk mhumiex qiegħdin jintalbu kwalifiki.

January 2018 5.1 Il-kwalifiki u l-esperjenza li l-persuna jkollha għandhom jintwerew b’ċertifikati u/jew dokumenti li kopja tagħhom għandha tkun mehmuża mal-applikazzjoni. Kopji scanned mibgħuta b’mod elettroniku jiġu aċċettati.

5.2 Id-dokumenti oriġinali għandhom, mingħajr eċċezzjoni, jintwerew waqt l-intervista.

Proċeduri tal-għażla

6.1 L-għażla tal-kandidati tkun f'żewġ partijiet:

 żewġ eżamijiet bil-miktub, kull wieħed ta' ______siegħa/sigħat, fl-Ingliż u fil- Malti maħsuba biex joħorġu l-kapaċità tal-kandidati li jifhmu u jesprimu ruħhom bl-Ingliż kif ukoll bil-Malti (kull eżami jkollu massimu ta' ______marka li jkunu soġġetti għal pass mark globali ta' ______).

Kopja tas-Sillabu qed tkun mehmuża ma' din iċ-Ċirkulari għall-benefiċċju tal-kandidati.

 intervista (massimu ______marka b'pass mark ta' ______).

Huma biss il-kandidati li jiksbu l-marka globali fl-eżamijiet bil-miktub li jitħallew jersqu għall-intervista.

6.2 Tingħata kunsiderazzjoni xierqa lill-kandidati li, minbarra dak rikjest f’paragrafi 4.1- 4.3, għandhom esperjenza ta’ xogħol relevanti u ppruvata. 28

6.3 L-ordni finali tal-kandidati tiġi determinata mill-marki totali li jinkisbu fl-eżami bil-miktub u fl-intervista. Fil-każ li jkun hemm kandidati li jġibu l-istess numru ta' marki, il-preċedenza tingħata skont il-proċeduri stabbiliti.

6.4 Ir-riżultat jibqa' jgħodd għal sena mid-data tal-pubblikazzjoni.

6.5 L-eżami bil-miktub jitmexxa mid-Direttur tal-Eżamijiet u l-Bord tal-Eżamijiet Pubbliċi Lokali. Il-Bord tal-Eżamijiet Pubbliċi Lokali jkollu s-setgħa li jiddeċiedi x'għandu jsir minnufih dwar kandidati li waqt l-eżami jinstabu ħatja ta' xi nuqqas jew ksur tar-regolamenti li jkunu tqassmu lill-kandidati.

6.6 Il-Bord tal-Eżamijiet Pubbliċi Lokali jżomm id-dritt li jħassar l-eżami jekk tinsab xi irregolarita' dwar dan l-eżami. Tħassir bħal dan jista' jkun dwar l-eżami kollu, wkoll jekk l- irregolarita' li tinsab tkun dwar suġġett wieħed biss jew stadju partikolari tal-eżami.

6.7 Id-Direttur tal-Eżamijiet jippubblika r-riżultat tal-eżami bil-miktub, li jiġi esebit fuq in- noticeboard tad-Dipartiment tal-Eżamijiet, il-Furjana, u dik taċ-Ċentru tal-Eżamijiet, ir-Rabat, Għawdex.

6.8 Avviż dwar il-ħruġ tar-riżultat tal-eżami jidher fuq is-sit tad-Dipartiment tal-Eżamijiet li hija www.exams.gov.mt u jintbagħat ukoll SMS lill-kandidati li jkunu qagħdu għall-proċess tal- għażla u li jkunu ssottomettew numru tal-telefon ċellulari u indirizz elettroniku validu mal- applikazzjoni tagħhom.

6.9 Talba għar-reviżjoni ta’ karti tal-eżamijiet għandha tiġi sottomessa lid-Direttur tal- Eżamijiet fi żmien għaxart ijiem ta’ xogħol mid-data tal-avviż imsemmi f’paragrafu 6.8.

6.10 Wara li r-riżultat tal-eżami miktub jiġi ppubblikat, dawk il-kandidati li jkunu għaddew jiġu mitluba biex jattendu għal intervista minn Bord tal-Għażla.

28 Dan il-paragrafu għandu dejjem jiġi inkluż. Jistgħu jitniżżlu wkoll xi ħiliet, għarfien, u/jew kwalifiki relevanti oħra, jekk applikabbli.

January 2018 6.11 Ir-riżultat finali jiġi ppubblikat minn, u esebit fuq in-noticeboard, tad- Dipartiment/Diviżjoni/Direttorat li qed joħroġ is-sejħa għall-applikazzjonijiet.

6.12 Avviż dwar il-ħruġ tar-riżultat finali (i) jidher fuq is-sit elettroniku tad- Dipartiment/Diviżjoni/Direttorat li qed joħroġ is-sejħa għall-applikazzjonijiet u (ii) jintbagħat permezz ta’ SMS lill-kandidati li jkunu qagħdu għall-proċess tal-għażla u li jkunu ssottomettew numru tal-telefon ċellulari u indirizz elettroniku validu mal-applikazzjoni tagħhom.

Sottomissjoni tal-applikazzjonijiet

7.1 Formoli tal-applikazzjoni jinkisbu mid-Dipartiment tal-Eżamijiet, Floriana jew miċ- Ċentru tal-Eżamijiet, Lyceum Complex, Rabat, Għawdex, min-nhar ______, jew jistgħu jitniżżlu minn dan is-sit: www.exams.gov.mt

7.2 L-applikazzjonijiet flimkien ma' Service and Leave Record Form (GP47)29 aġġornat u l-miżata tal-eżami ta' €______jintlaqgħu fid-Dipartiment ta' l-Eżamijiet, Floriana u ċ-Ċentru tal-Eżamijiet, Lyceum Complex, Rabat, Għawdex mhux aktar tard mill-______. 30.

7.3 Applikazzjonijiet li jaslu minn barra minn Malta permezz ta’ email, fax jew xi mezz ieħor simili sa ____ (Central European Time) ta’ nhar il-Ġimgha, ____ 31jiġu kkunsidrati basta jkollhom id-dettalji kollha meħtieġa. Il-formola tal-applikazzjoni iffirmata mill-applikant/a trid tasal għand id-Dipartiment tal-Eżamijiet mhux aktar tard minn ġimgħa wara d-data tal-għeluq tal-applikazjonijiet u għandha tingħata spjegazzjoni ghad-dewmien. In-numru tal-fax u l-indirizz tal-email tad-Dipartiment tal-Eżamijiet huma ____ u ____ rispettivament.

7.4 Applikazzjonijiet li ma jaslux fiż-żmien speċifikat ma jiġux ikkunsidrati.

Provedimenti ġenerali oħra

8. Provvedimenti ġenerali oħra dwar din is-sejħa għall-applikazzjonijiet, b'referenza partikolari għall-:

 benefiċċji applikabbli, kundizzjonijiet u regoli/regolamenti;  bdil raġonevoli għall-persuni rreġistrati b'diżabilita;  sottomissjoni ta' dikjarazzjoni ta' rikonoxximent dwar il-kwalifiki;  petizzjonijiet dwar ir-riżultat finali;  żamma ta’ dokumenti jistgħu jiġu aċċessati permezz tas-sit elettroniku tad-Diviżjoni dwar Nies u Standards fl-indirizz https://publicservice.gov.mt/en/people/Pages/PeopleResourcingandCompliance/FormsandTe mplates.aspx jew jinkisbu mill-______32. Dawn il-provvedimenti ġenerali għandhom jiġu meqjusa bħala parti integrali minn din is-sejħa għall-applikazzjonijiet.

29 Jista’ jintalab “curriculum vitae dettaljat”, u f’dan il-każ jitniżżel wara l-kliem “Service and Leave Record form (GP47) aġġornat”. 30 Id-data tal-għeluq tas-sejħa għall-applikazzjonijiet għandha tkun mill-inqas għaxart (10) ijiem mid-data tal-pubblikazzjoni tal-istess sejħa għall-applikazzjonijiet. Din tiġi ssettjata mid-Dipartiment tal-Eżamijiet. 31 Jiġi ripetut id-data u l-ħin tal-gheluq tas-sejħa ghall-applikazzjonijiet. 32 Niżżel id-dettalji tad-Dipartiment/Diviżjoni/Direttorat responsabbli għall-funzjoni tar-riżorsi umani fi ħdan il-Ministeru.

January 2018 Is-sit elettroniku, numru tal-fax u ndirizz elettroniku tad-Dipartiment/Diviżjoni/Direttorat li qed jimla l-vakanza/i huma ______, ______u ______.

______Direttur ______Ministeru ______

33 Niżżel l-inizjali tal-persuna li preparat din iċ-Ċirkolari.

January 2018