Newport News, VA Project Timeline

Newport News, VA – Project Timeline

PHASE 1 PHASE 1 PHASE 1 Thursday, April 17th Friday, April 25th Friday, April 25th 10:00am-11:00am EST End of Day End of Day

MEETING ACTION ITEMS ACTION ITEM

Timeline Meeting Please Return or Complete: Online Forms Completed We will set the project timeline, review Community Engagement Survey, Functionality & Design, Web Team, the process & assign take-aways. Website Statistics, Department List, Content, and Dept/Division online forms. Site Map, Forms to convert (online submissions) (Pages 3 & 4 of the Startup Kit)

PHASE 2 PHASE 2 PHASE 2 Friday, April 25th Wednesday, April 29th Thursday, May 15th End of Day 2:00pm-4:30pm EST 2:00pm-3:00pm EST

ACTION ITEM MEETING MEETING

Please Return or Complete: Online Needs Assessment Preview Presentation Photos & Logos, Email List, Analyze project goals & expectations. Finalize layout, information architecture, Verbatim Content, PDF Template, List We will discuss design, content, & and moodboard for new site. of 3rd Party Apps engagement. (Pages 3 & 4 of the Startup Kit)

PHASE 3 PHASE 3 PHASE 3 Wednesday, May 28th Friday, May 30th Friday, May 30th 10:30am-11:00am EST End of Day End of Day

MEETING ACTION ITEM ACTION ITEM

Project Check-In Content Up To Date DNS Worksheet Due Quick phone call to check-in on Critical to guarantee the information Ensures we have the necessary DNS progress, review marketing materials if available is relevant, fresh, and on-point. items for the launch of your new website. needed, and discuss open items.

PHASE 3 PHASE 3 PHASE 4 Wednesday, July 30th August 5th - August 7th Wednesday, August 13th 11:00am-12:00pm EST Tuesday-Thursday 11:00am-12:00pm EST

MEETING TRAINING MEETING

Website Reveal Meeting 24 Hours Interactive Webinar Post Training Check-In/ Mobile App Presentation of your functional website Customized to give your staff the skills Conduct a quick meeting after training to based on your goals, recommendations, they need to maintain your website. coordinate remaining steps and discuss and our combined vision. open items.

PHASE 5 PHASE 5 PHASE 5 Friday, August 22nd Tuesday, August 26th Thursday, August 28th End of Day 2:00pm-2:30pm EST

ACTION ITEMS MEETING GO LIVE

Design & Content Review Go Live Check-In New Website Goes Live We will discuss the website with the CP Conduct a quick meeting the week of go Site goes live at 4:00pm CST Project Team. live to verify all work is completed and NOTE: It can take up to 48 hours for establish final steps. DNS to propagate throughout web.