Elyria Public Library System s2

ELYRIA PUBLIC LIBRARY SYSTEM Meeting of the Board of Trustees Monday, September 12, 2016 Central Branch, Scheide Room – 6:00pm

Present: Gerald Crum, President; Rhonda Smith, Vice President; Sam Battle, Trustee; Ray Armstrong, Trustee; Kaleena Whitfield, Trustee; Debbie Kroupa, Trustee Absent: Ann Schloss, Secretary, Marilyn Tipple, Trustee

Staff: Lyn Crouse, Director; Carol Campana, Fiscal Officer; Terri Miller, System Services Manager; Debby Krejsa, Adult Services System Coordinator; Jennifer Harmon, Small Branch Manager; Adam Matthews, Interim Marketing & Communications Manager; Frank Szuch, IT/Facilities Manager; Tammy Collins, Technical Services Manager; Danielle Coward, Youth Services Coordinator; LaKesha Gage, Executive Administrative Assistant

1. Call to Order: Mr. Gerald Crum brought the meeting to order at 6:00pm.

2. Welcome of Attendees: Mr. Gerald Crum welcomed everyone to the meeting.

3. Public Hearing of Visitors: none

4. Consent Agenda Items: a) Approval of August 2016 Minutes

b) Personnel Actions Appointments: Jay Sigal, Computer Network Technician Retirements: Celeste Brlas, Small Branch Manger Resignations: Jake Anderson, Computer Network Technician

c) Donations for August 2016 $500.00 Donated by Barbara Wurster for library renovations (restricted) $25.00 Donated by Terri & Harold Smith for library renovations (restricted)

d) Memorials for August 2016 $20.00 Donated by Amy & Larrie Nadler in memory of Annie M. Hyle $25.00 Donated by Sandie Toth Hamby in memory of Annie M. Hyle $100.00 Donated by Joan & Paul Orndurff in memory of Gladys Archibald $20.00 Donated by Margie & Hal Bogart in memory of Annie McPhie MacDonald Hyle $20.00 Donated by Julie McFarland in memory of Kevin Patrick Gallagher $40.00 Donated by Bill & Rachel, Howard & Kathryn, Donna & Donna in memory of Aubrie Monos $10.00 Donated by Iris & Mark Edelman in memory of Annie M. Hyle $50.00 Donated by Peggy Haywood in memory Kevin Patrick Gallagher

RESOLUTION #51.16 On the motion of Sam Battle, seconded by Debbie Kroupa, the board unanimously agreed to approve the Consent Agenda.

5. Fiscal Officer’s Report: Ms. Campana reports:  Interest rates are level, except Star which is .58 instead of .56  She will be moving money into Star OH gift account this month  Distribution percentages for Lorain County Libraries for 2017 are at 21.417  Update from the First Merit/Huntington merge were distributed to the board  Levy money will go into Star OH  Starting on the budget  Auditors come in on Wednesday

RESOLUTION #52.16 On the motion of Sam Battle, seconded by Debbie Kroupa, the board unanimously agreed to accept the $500 donation from Barbara Wurster for the West River renovation project.

RESOLUTION #53.16 On the motion of Debbie Kroupa, seconded by Ray Armstrong, the board unanimously agreed to accept the Fiscal’s Officer’s report.

6. Director’s Report: Ms. Crouse reported:

1. Bookmobile Garage The project is complete.

2. Renovations Ms. Crouse is continuing to make contacts to raise renovation funds. This month she will be presenting to the Elyria Kiwanis and the Sunrise Rotary. The library has received some small checks, including one from a former employee. Our presentation boards are on display at the two large branches, and we are collecting comments. So far, all are very positive. Patrons are requesting more AV materials and lower chairs for shorter people, but all seem to love the idea of preserving our past.

3. Government affairs update: Just a reminder: the Lorain County Library Administrators’ Council is hosting a Candidates Forum at Oberlin Public Library on Friday, September 23, starting with breakfast at 8:00 am. All candidates running for the State House in Districts 55 - 56 - 57 have been invited to attend. OLC’s Director of Government and Legal Issues, Michelle Francis, has been invited also. Please SAVE THE DATE and attend if you can. Next year is a budget year, and we are losing a Library Friend in Representative Terry Boose, who has termed out. Ms. Crouse requested board members’ reservations. So far, Sam Battle has responded that he plans to attend. We need as many Board and Friends members there as possible. If we can’t turn out our most fervent supporters, it sends a poor message to the candidates about the worth of the libraries. Mr. Crum stated he would be in attendance.

4. Our Small Branch Manager, Celeste Brlas, who managed North, South and Keystone, retired September 1st and was replaced by former teen librarian and Marketing & Communications Director Jen Harmon. Our interim Mar/Com Director is Adam Matthews, who temped for us when PR Specialist Tracy Bell was on maternity leave.

5. Our Fifth Annual Murder Mystery Production took place on Friday, September 9th – Sunday, September 11th.

Staff Day 2016 invite. Janet Stoffer requested volunteers for Book Sale Oct. 13-16 at St. John’s Lutheran. JVS kids will be helping out again. Ms. Harmon and Ms. Crouse met with Dr. Marsha Ballinger, Tracy Green, and the new Library Dean is Karla Aleman to discuss their interest in helping us promote the branch. LCCC will be doing a library card drive to encourage Faculty and Students to sign up for cards. It is the final year of Memorandum of Understanding (MOU) and changes need to be made.

7. President’s Report: Mr. Crum-none

8. Committee Reports:

Friends of the Elyria Public Library- The Friends are focused on the upcoming book sale.

Friends of the Keystone LaGrange Library- The Friends have an upcoming Thursday meeting. Ms. Harmon will take Mr. Matthews to introduce him. The Friends are also focused on book sale

Elyria Public Library Foundation- Ms. R. Smith did not attend the previous meeting. Renovation to bookmobile garage is complete. The Foundation subcontracted Kathyrn Allan Smith, resigned a board member. There is a seat open on the Foundation board. Board members were encouraged to suggest new possible members.

Mr. Crum attended his first official meeting. Mr. Crum reminded everyone that the library board president appoints two members to the Foundation board. The board will be reviewing the margin orders given to Merrill Lynch and will also take a look at the investments they have made.

9. Old Business: none

10. New Business: none

11. Executive Session:

12. Adjournment: RESOLUTION #54.16 On the motion of Debbie Kroupa, seconded by Sam Battle, the board unanimously agreed to adjourn at 6:20pm.

The next meeting will be on Monday, October 10, 2016 at 6:00pm in the Central Scheide Room.

______President Secretary