(09-05-17 Regular Meeting)
MINUTES OF BOARD OF COUNTY COMMISSIONERS BRADFORD COUNTY, FLORIDA REGULAR SCHEDULED MEETING 9:30 A.M. MONDAY, SEPTEMBER 5, 2017
The Bradford County Board of County Commissioners convened in a regular meeting on Monday, September 5, 2017, at 9:30 a.m., in the County Commission Chambers, 945 N. Temple Avenue, Starke, Florida.
PRESENT: Chairman Riddick, Commissioner Dougherty, Commissioner Durrance, Commissioner Chandler and Commissioner Thompson.
ALSO PRESENT: Brad Carter, County Manager; Rachel Rhoden, Deputy County Manager; Will Sexton, County Attorney; Ray Norman, Clerk of Courts; Marlene Stafford, Deputy Clerk; Jim Farrell, Finance Director; Allen Parrish, Emergency Medical Services Director; Chip Ware, Fire Marshal; Mark Crawford, Press; Paul Funderburk, Road Superintendent; Jerome Kelley, County Engineer; Major Brad Smith; Sheriff Smith; Kelly Canady, Community Development Director; Bennie Jackson, Solid Waste and Mosquito Control Director; Dean Bennett, Facility Maintenance Director; Brian Johns, Emergency Management Director; Ian Waters, Desktop Support, I.T.; Randy Andrews, Zoning Director; Lieut. Ray Shuford; and Barbara Fischer, V.A. Officer.
______
CALL TO ORDER: Chairman Riddick called the meeting to order at 9:32 a.m.
______
Chairman Riddick asked Mr. Johns to approach the Commission.
Mr. Johns provided an update on Hurricane Irma, covering the following topics: . Projected path . Intensity of the storm . Shelters . Evacuations . Fuel . The availability of sandbags
______
1 (09-05-17 Regular Meeting)
PUBLIC COMMENTS:
Jim Tatum: Spoke in opposition of the proposed phosphate mine.
Kate Ellison: Spoke in opposition of the proposed phosphate mine, and the inadequacies of the County's LDR's and Comp. Plan.
Tammy Still, District Secretary for Rep. Bobby Payne: Announced the upcoming Legislative Delegation meeting scheduled for Wednesday, September 27 at 5:30 p.m. in the County Commission Chambers. Ms. Still encouraged attendance.
______
CONSENT AGENDA:
A. MINUTES OF REGULAR MEETING OF 07-20-17 B. MINUTES OF REGULAR MEETING OF 08-07-17 C. MINUTES OF REGULAR MEETING OF 08-17-17 D. CONSIDER APPROVAL OF AN EXTENSION REQUEST FROM CAREERSOURCE NORTH CENTRAL FLORIDA FOR A WAIVER FROM THE 50% INDIVIDUAL TRAINING ACCOUNT (ITA) EXPENDITURE REQUIREMENT E. STATE AID TO LIBRARIES GRANT AGREEMENT BETWEEN THE STATE OF FLORIDA DEPARTMENT OF STATE AND BRADFORD COUNTY F. PERMISSION TO RE-SUBMIT 2017-2018 FLORIDA RECREATION DEVELOPMENT ASSISTANCE PROGRAM APPLICATION FOR LINCOLN CITY PARK FOR CONSIDERATION OF FUNDING FOR FISCAL-YEAR 2018- 2019 G. CONSIDER APPROVAL OF A FLORIDA DEPARTMENT OF CORRECTIONS INTERAGENCY/PUBLIC WORKS AGREEMENT (3-YEAR TERM 2047-2020) BETWEEN BRADFORD COUNTY AND LAWTEY CORRECTIONAL INSTITUTION H. INVENTORY SURPLUS LIST
Commissioner Chandler moved, seconded by Commissioner Thompson, and carried 5-0, to approve the Consent Agenda in its entirety.
______
APPROVE PAYMENT OF BILLS--COMMISSIONER CHANDLER:
Commissioner Chandler moved, Seconded by Commissioner Thompson, and carried 5-0, to approve payment of the bills as reviewed.
______
2 (09-05-17 Regular Meeting)
COUNTY ATTORNEY REPORTS--WILL SEXTON:
A. RESOLUTION--Approving the submission of a public infrastructure grant proposal for the Florida Job Growth Grant Fund to the State of Florida, Department of Economic Opportunity/Enterprise Florida . Infrastructure upgrades include development of an access road AND installation for broadband conduit. . Total Amount Requested - $2.3 million
Mr. Sexton read the resolution by title and presented it for consideration. The Keystone Airport was identified as a potential source for development as one of the targeted industries is aviation. The grant application requires a resolution approving the grant application and authorizing the Chairman to execute it. There is no fiscal impact to the County.
Commissioner Durrance moved, seconded by Commissioner Dougherty, and carried 5-0, to adopt the Resolution as presented. (The Resolution was assigned No. 2017-27.)
B. CONSIDER APPROVAL OF INTERLOCAL AGREEMENT BETWEEN BRADFORD COUNTY AND THE CITY OF KEYSTONE HEIGHTS ADDRESSING MATTERS RELATED TO INFRASTRUCTURE UPGRADES TO THE KEYSTONE HEIGHTS AIRPORT
Mr. Sexton advised that County has long had an Interlocal Agreement with the City of Keystone Heights, which owns the Airpark property. Because of the potential of infrastructure improvements that the County would be doing on the Airpark property through this grant (above), there is a need to amend the Interlocal Agreement to outline the terms of the arrangements.
Commissioner Chandler moved, seconded by Commissioner Thompson, and carried 5-0, to approve the Interlocal Agreement as presented.
______
SHERIFF REPORTS--SHERIFF SMITH:
Sheriff Smith presented the following IGCF Expenditure Requests for consideration. (Approved by the IGCF on 07-20-17):
A. INVOICE FROM FISHER COMMUNICATIONS GROUP IN THE AMOUNT OF $255.00 FOR A SERVICE CALL TO CHECK VHF FIRE REPEATER
Commissioner Durrance moved, seconded by Commissioner Chandler, and carried 5-0, to approve payment of the invoice as presented.
3 (09-05-17 Regular Meeting)
B. INVOICE FROM HASTY'S COMMUNICATION IN THE AMOUNT OF $400.00 FOR LABOR AND SERVICE CHARGES ON QUANTAR REPEATER AT THE MAIN TOWER LOCATED AT THE ROAD DEPARTMENT
Commissioner Thompson moved, seconded by Commissioner Dougherty, and carried 5-0, to approve payment of the invoice as presented.
C. INVOICE FROM SMARTCOP IN THE AMOUNT OF $300.00 FOR ANNUAL MAINTENANCE OF STARKE POLICE DEPARTMENT RADIOS
Commissioner Dougherty moved, seconded by Commissioner Durrance, and carried 5-0, to approve payment of the invoice as presented.
D. INVOICE FROM SMARTCOP IN THE AMOUNT OF $125.82 FOR SMARTMOBILE LICENSE ANNUAL FEE FOR STARKE POLICE DEPARTMENT
Commissioner Chandler moved, seconded by Commissioner Thompson, and carried 5-0, to approve payment of the invoice as presented.
(This concluded the IGCF expenditure requests.)
E. REQUEST PERMISSION TO SUBMIT AN E911 RURAL COUNTY GRANT PROGRAM APPLICATION FOR 9-1-1 MAINTENANCE SYSTEM EQUIPMENT. TOTAL AMOUNT REQUESTED - $49,592.00 (No County Match)
Sheriff Smith requested permission to submit an E911 Rural County Grant Application for $49,592.00.
Commissioner Dougherty moved, seconded by Commissioner Durrance, and carried 5-0, to approve the Grant Application as presented.
Sheriff Smith announced:
. Hurricane Harvey donations collected locally would be delivered either today or tomorrow. . All 67 sheriffs met with Gov. Scott this morning, via conference call in preparation for Hurricane Irma. Your Emergency Operations Center (EOC) will be up and running Thursday, the 7th. The Sheriff's Office and Emergency Management will be working hand-in-hand to take care of the citizens. ______
CLERK REPORTS--RAY NORMAN:
Clerk Norman reminded the commissioners and staff of the first public hearing to adopt the Tentative Millage Rate and the Tentative Budget scheduled for September 14, at 5:30 p.m., and the Final Hearing scheduled for September 25, 2017 at 5:30 p.m. (Subsequent to this meeting, due to Hurricane Irma, the Tentative Hearing was rescheduled for September 21, 2017 a 7:30 p.m.)
______
4 (09-05-17 Regular Meeting) COUNTY MANAGER REPORTS--BRAD CARTER:
A. CONSIDER APPROVAL OF A BID AWARD RECOMMENDATION TO V.E. WHITEHURST & SONS, INC. (Low Bidder - $674,338.14) FOR RECLAIM AND RESURFACING OF: Weldon Street, Grand Street, McMahon Street and Georgia Street--Jerome Kelley, County Engineer
Mr. Kelley recommended awarding a bid to the low bidder, V.E. Whitehurst & Sons, Inc. for $674,338.14.
Commissioner Dougherty moved, seconded by Commissioner Chandler, and carried 5-0, to award the bid to V.E. Whitehurst & Sons, Inc., as recommended.
B. CONSIDER APPROVAL OF CONSTRUCTION CONTRACT ($674,338.14) BETWEEN BRADFORD COUNTY AND V.E. WHITEHURST & SONS, INC. FOR RECLAIM AND RESURFACING OF: Weldon Street, Grand Street, McMahon Street and Georgia Street--Jerome Kelley, County Engineer
Mr. Kelley presented the construction contract for consideration.
Commissioner Chandler moved, seconded by Commissioner Dougherty, and carried 5-0, to approve the Construction Contract as presented.
C. CONSIDER APPROVAL OF CHANGE ORDER NO. 2 ON S.E. 144th St. (From SE CR 100A to SE 150th St.) TO INCREASE CONTRACT PRICE BY $38,802.25 FOR THE PURPOSE OF ADJUSTING BID QUANTITIES--Jerome Kelley, County Engineer
Mr. Kelley presented the change order for consideration. The increase is within the allotted funding.
Commissioner Thompson moved, seconded by Commissioner Durrance, and carried 5-0, to approve the Change Order as presented.
D. CONSIDER APPROVAL OF SHIP DEMO/REPLACEMENT PROJECT, FILE NO. 2016-11-S IN THE AMOUNT OF $87,959.90 WITH ALL ASSOCIATED COSTS (Once all associated cost were added the amount exceeded the SHIP LHAP limit of $84,500.00)--Kelly Canady, Community Development Director
Ms. Canady requested approval of SHIP DEMO/Replacement Project, File No. 2016-11-S, in the amount of $87,959.90.
Commissioner Chandler moved, seconded by Commissioner Thompson, and carried 5-0, to approve SHIP DEMO/Replacement Project File No. 2016-11-S, as presented.
5 (09-05-17 Regular Meeting)
E. CONSIDER APPROVAL OF A DEVIATION FROM THE SHIP LHAP LIMIT OF $84,500.00 ON SHIP DEMO/REPLACEMENT PROJECT, FILE NO. 2016-11-S (Project total is $87,957.90)--Kelly Canady, Community Development Director
Ms. Canady requested permission to deviate from the SHIP LHAP limit of $84,500.00 for SHIP DEMO/Replacement Project File No. 2016-11-S.
Replying to a question from Commissioner Dougherty, Ms. Canady advised that this was a special needs project requiring a lift station from a hospital bed to the restroom and special needs accommodations in the restroom.
Commissioner Thompson moved, seconded by Commissioner Durrance, and carried 5-0, to approve deviation from the SHIP LHAP Limit of $84,500.00 on SHIP DEMO/Replacement Project File No. 2016-11-S, as presented.
F. LOST VALLEY INSPECTION REPORT--Chip Ware, Fire Marshal
Mr. Carter expressed his appreciation to Mr. Ware for the commendable job he has done in spearheading this very difficult task.
Mr. Ware approached the Commission and provided PowerPoint presentation regarding the Lost Valley Campground (privately owned transient lodging facility) Inspection-Site Visit, which was not limited to, but included: . Dangerous living conditions. . Trash . Abandoned Structures . Open Sewers . Code Violations
They have been and are working diligently with social agencies such as Volunteer Florida, Red Cross, United Way, Catholic Charities, Salvation Army, Meridian and churches to help create opportunities to assist the residents with life needs. Correcting the deficiencies will not happen over night, it is going to be a long process.
Commissioner Chandler offered comments regarding the need for a homeless shelter in Bradford County.
Mr. Carter added that the positive outcome of this process is that not only will some of the immediate fire dangers and code violations be resolved; the contact with the various social agencies has renewed conversations regarding the need for a homeless shelter. His office will help facilitate the process and keep the Board involved as the process moves forward.
Chairman Riddick and Commissioner Durrance expressed their appreciation to staff for their hard work and the manner in which the situation has been handled.
6 (09-05-17 Regular Meeting) Mr. Carter asked Mr. Randy Andrews to approach the Board.
Mr. Andrews reported that on Friday morning, September 1, he received the Special Exception Application from Tom's High on the Hog BBQ, for the RV resort. With the Board's permission, he would like to present the application to the North Central Florida Regional Planning Council for them to review and provide a staff recommendation. Normally, special exceptions and variances are handled in- house. However, due to the nature of this application, he believes the Board would be served better by getting a recommendation/concurrency report from the Planning Council. The Applicant expects to have their application heard Monday, October 2, at the Charley E. Johns Conference Center.
The Applicant has submitted the paperwork from DEP, the water management district has also submitted documents. The Applicant has provided documents outlining their water and sewer mains, electrical, lighting, fencing, buffering, etc., as required by a special exception application.
There was a consensus to submit to application to the Planning Council as recommended.
In response to query by Chairman Riddick, Mr. Andrews advised that the Applicant's attorney, Mr. John Cooper indicated that he would make Mr. Middleton (the opposing parties' attorney) aware of what is going on.
G. DISCUSSION OF FIRE ISSUES
Mr. Carter reported that a number of volunteer firefighters at various stations are reaching a concerning level. Accordingly, he has asked Mr. Johns and Mr. Ware to meet with him to consider some options to present to the Board. As one of several options, and assuming there are no objections from the Board, he would like to open discussions with Starke's City Manager to explore the possibility of a closer inter- relationship with the Starke Fire Department.
Commissioner Dougherty asked if the intent is to move toward a full-time reactive fire department. Mr. Carter stated that it is time to look at options like a hybrid system where there are at least some stations with paid employees, and the City seems to be an ideal situation.
Commissioner Dougherty and Commissioner Durrance presented comments. There was brief discussion, which was not limited to but included a fire assessment and ISO ratings.
There was a consensus for Mr. Carter to move forward as requested. ______
COMMISSIONERS' COMMENTS:
Commissioner Dougherty commented on the following:
. Commended the Road Department for the new program implemented that displays the road project schedule and project history on the website. He encouraged the other Board members to visit the Road Department.
Commissioner Durrance concurred with Commissioner Dougherty.
Mr. Carter added that the Road Department would soon begin providing monthly reports to the Board.
7 (09-05-17 Regular Meeting)
CHAIRMAN REPORTS:
Chairman Riddick asked the Sheriff and the departments to let the Board know if there is anything they can assist them with in preparation of the hurricane.
______
ADJOURN: There being no further business, the meeting adjourned at 10:33 a.m.
BOARD OF COUNTY COMMISSIONERS BRADFORD COUNTY, FLORIDA
______DANIEL RIDDICK, CHAIRMAN
ATTEST:______RAY NORMAN, CLERK TO THE BOARD
Minutes prepared by Marlene Stafford, Deputy Clerk
Minutes approved by BOCC at the Regular Scheduled Meeting of______
8