Colwyn Bay Physical Regeneration Fund

Minutes of the Bay Life Initiative Project Management Board held on Tuesday 18th July 2006 at CAIS Data Centre, Raymond Court, Princes Drive, Colwyn Bay

1. Present Sheila Potter : Head of Regeneration Service, CCBC (Chair) Carole Weller : DEIN David Scott : CVSC Michele Williams : North Wales Police Simon Humphreys : North Wales Police Rona Aldrich : Head of Libraries, Information and Culture, CCBC Rachael Gill : CCBC Linda Ford : PRF Co-ordinator

In attendance Sarah Deaves : Wavehill Consultants

Minutes Eileen Higton : Administrator, CAIS DAWN Centre

2. Apologies Tony White : CAIS Andrew Bowden : Head of Housing Services, CCBC

Sheila Potter welcomed everybody to the meeting. Apologies had been received from Tony White and Linda Ford announced that he had today resigned from the Board, a letter to confirm this will follow. A short discussion followed regarding who would replace Tony White and Sheila Potter suggested that Abdul Kahn, the Chair of the Chamber of Trade should be asked to represent the Private Sector as a member of the Project Management Board. Action Linda Ford

3. Performance framework – Wavehill Consultants

Sarah Deaves informed the Board about the Performance Management Framework and how this would be used to measure the success of the Regeneration of Colwyn Bay. The Board would be looking at Level 1 Indicators in depth today.

Sarah Deaves circulated the list of themes.

Simon Humphries left the meeting at this point.

Sarah asked the Board to look at indicators and complete the list with either A. for very important, B. for not essential or C. not good enough to measure results from.

Information was collected by Sarah Deaves and results will be circulated when Sarah has completed her findings. Level Two (Local and perception based) Indicators are to be circulated by Linda Ford by e-mail and completed by the PMB individually. Linda will forward the results to Sarah Deaves.

ACTION: Linda Ford

Michele Williams left the meeting at this point.

4. Minutes of Last Meeting

The minutes of the meeting held on 2nd June 2006 were accepted as a true and accurate record of proceedings.

5. Matters Arising/Actions

Rachael reported that the first steering group for the Children in Need Regional Concert has been held and an Events Manager has been appointed. The need for the Police helicopter will be discussed between the Events Manager and the BBC Production Team.

David Scott suggested a sub group of the steering group, as an independent panel, should decide on the local children’s charity to be featured in a short film clip. They would also be able to decide on how best to showcase the Charity. Rachel Gill suggested that the charity could be based in Conwy and showcased “eventing” in Colwyn Bay to promote the ‘Best’ of Colwyn Bay. David Scott then suggested that the decision goes to the Children’s Partnership and Rachel Gill will liaise with David Scott and CVSC to agree this process.

ACTION: David Scott & Rachael Gill

Rachel Gill reported that there was no news yet on the idea to run a “Conwy Race for life” to celebrate the Conwy County Borough Council’s 10th Birthday or if the Council would sponsor improved Christmas lights and ask a celebrity to switch them on. Rachel will liaise with the events Manager and the BBC about what is needed.

ACTION: Rachael Gill

Sheila Potter and Linda Ford have formally announced the “Children in Need” project to the Town Council.

Simon Humphries has previously updated the Board on the Waterfront Slipway Project. The work on the waterfront will recommence next week and should be completed soon.

Linda is to attending the meetings regarding the Coastal Defence Strategy.

6. Co-ordinators Update Report

Linda Ford informed the Board that she had received a request from Councillor Chris Hughes asking The Baylife Initiative for their support in making a lottery bid for the Dan Den’s Project. The Board unanimously agreed to this and Linda Ford will confirm this in writing to Cllr Hughes.

ACTION: Linda Ford

Linda Ford informed the Board that she had received another request from Colwyn Bay Football Club to ask if the Baylife Initiative would consider giving £500 which would pay for children to go to one league match. The Board declined this. David Scott suggested that the Football Club write to the CVSC enquiring about their Grants. Linda will inform Colwyn Bay football club.

ACTION: Linda Ford

Linda Ford circulated the Regeneration Themes and Ranks and explained the processes. Linda informed the Board that the Executive Board felt there should be further work done on establishing “Core Issues” which will be critical to the success of the project.

Sheila Potter asked if the gap concerning the pathways to intervention was still ongoing regarding tackling Drug & Alcohol related problems. She stressed the importance of writing this into the Project. Rona asked if the culture and heritage links have been included and Linda Ford reassured her that this is being addressed.

Sheila Potter informed the Board that she and Linda Ford have a day booked to start to put the skeleton of the Development Plan together of which, the Wavehill Performance Framework forms a large part.

Sheila Potter also informed the Board regarding the initial PRF application for the Streetscape Project that “Buchannans” have now been re-engaged to work up the three elements and costs and this will be submitted next month. The Cabinets reiteration of their support has been received at informal Cabinet. The draft application for planning will be completed tomorrow. Sheila Potter has now received a letter from the Town Council praising the project and asking the Cabinet to support the application for the Project.

Sheila Potter and Linda Ford are meeting with Karen Short to discuss options available to “get the message across” to the general public about what the Regeneration Project is all about. This will hopefully stop the negative press and deliberate misinterpretation by the press. Ingrid Lewis has been in close consultation with the traders of Colwyn Bay to keep them informed of how the Streetscape Project will affect trade and if the project proceeds the project manager, Roger Dick will liaise with the traders to minimise disruption. Work on completing the application form for PRF will be commenced tomorrow. Action Sheila Potter/Linda Ford

7. Any other Business

8. Date and time of Next Meeting The next meeting of the Colwyn Bay Regeneration Management Board will be held on Thursday 17th August 2006, at 1.00pm – 4.30pm, DAWN Centre, 35-37 Princes Drive, Colwyn Bay. Lunch will be provided.

Please confirm your attendance or send apologies to be sent to Eileen Higton – 01492 523690 e-mail – [email protected]