Line Manager: College Accountant

Job Description

Line manager: College Accountant

Job title: Payroll, Pensions and HR Administrator

College Grade: Grade 5

To work within the Finance Department

Duties:

Payroll and Pensions Administrator  Process a monthly payroll using an outsourced payroll bureau  Prepare and post Journals for Monthly Payroll and reconcile payroll data  Process pension payments and upload all relevant information to Pension providers.  Inform employees of entitlement to Colleges Group Pension Scheme (Aviva) and USS CRB Pension schemes as appropriate and calculate pension contributions  Update staff records with all changes in remuneration, resignations and appointments being received in writing from the Bursar  Maintain holiday and sickness records  Keep up to date with new changes brought in by Government agencies with respect to all pay and employment matters. Keep abreast of changes in employment matters and attend meetings of College Payrollers and Pensions contacts.  Maintain a list of all employees, their salaries and cost centres.  Calculate Directors of Studies and Supervisions payments termly.  Provide information on salaries to the College Accountant for the preparation of forecasts and budgets.  Responsible for archiving payroll and pension records.

HR Administrator  Assist the HR Manager with the preparation of offer letters and contracts for College Staff, Faraday Institute and Von Hugel Institute personnel for approval and authorisation by the Bursar.  Assist the HR Manager with annual Fellows’ stipend letters and keep accurate records of Fellows’ stipends and any changes resulting from Remuneration Committee.  Assist the HR Manager with the preparation of amendments to the Staff Handbook with respect to employment matters and circulate it to all employees, including updates for approval by the Bursar.  Follow-up or complete HR administration tasks as agreed with the HR Manager.  Assist the HR Manager in keeping staff HR files up-to-date and to assist with archiving as appropriate.  Deal with staff queries of an HR nature, in the absence of the HR Manager. Keep a list of tasks ongoing to work on jointly with HR Manager.

Student Finance Officer support  Maintain the SLC website HEP services portal. Confirm attendance and registration of students who have applied for student loans, either for Tuition fees or Maintenance. Upload SSAR codes to CAMSIS on a weekly basis.  When required, file the Change of Circumstance update to the SLC website, liaising with Tutorial Office for history of student problems, when necessary.  Assist Student Finance with any duties required at start of each term.

Gift Aid Submit Gift Aid submissions on a quarterly basis, both for college and chapel donations. Check with Development Office on whether Gift Aid declarations exist for new donors.

EPOS Meal card system Maintain the system Add new fellows and students to the system.

Post Responsible for the collection and distribution of post from and to the Accounts Department from college pigeon holes.

Other Office arrangements

 Work closely with the College Accountant, Bursar and HR Manager (part-time).  Support the College Accountant and Student Finance Officer during busy times of the year.

Confidentiality

 The post-holder must have a high degree of discretion and confidentiality so that a positive and trusting environment is created. It is expected that they will demonstrate a flexibility to prioritise tasks to ensure that all duties are fulfilled with the professionalism that is expected.

To apply please send your CV and a completed application form to [email protected] by 26th October 2017