CIPD Assessment Activity Template

3RTO F204A

Title of unit/s Resourcing Talent

Unit No/s 3 RTO

Level Foundation

Credit value 6

Assessment method Written, Observation

Learning outcomes: 1. Be able to explain the factors that affect an organisation’s talent planning, recruitment and selection policy. 2. Be able to identify appropriate recruitment and selection methods. 3. Be able to contribute to the recruitment and selection interviewing process for a job role. 4. Understand the importance of effective induction.

All activities should be completed Assessment Criteria Activity 1 Write a short report on Talent Planning in organisations which :  identifies and assesses at least 4 factors that affect an organisation’s approach to 1.2 attracting talent  identifies and explains at least 3 organisation benefits of attracting and retaining a 1.1 diverse workforce  describes at least 3 factors that affect an organisation’s approach to recruitment 1.3 and selection  describes the benefits of at least 3 different recruitment methods and 3 different 2.1, 2.2 selection methods  explains at least 3 purposes of induction and how they benefit individuals and organisations. 4.1  includes an induction plan that identifies areas to be covered, timelines and those involved in the process. 4.2

Activity 2 Carry out the main stages of recruitment and selection activity for an identified role.

Brief:

You are a member of the Head Office human resources team for a national retail group and have been asked by one of your larger store managers to recruit a Human Resources Officer for his store to work 3 days per week. Their duties will include all staffing and training duties associated with the running of the store for 150 store staff. You should use this brief to inform your work in carrying out the following tasks:

 produce a job description and person specification for the role 3.1  draft a written advertisement or a brief to your Recruitment Agency to attract 3.2 talented individuals to apply  develop selection criteria and shortlist from a minimum of 3 applicants who have 3.3 applied for the role (application form attached)  as a panel, interview 1 applicant for the role and decide if they should be offered 3.4 the post  identify which records you would retain with a short explanation of the legal 3.5 requirements

National Assessment Bank – Foundation Level – Version 2 June 2011  Draft an example of a letter to an appointee and one example of a letter written to a non-appointee.

You will be observed and assessed by your tutor using the attached observation record.

Activity Resources Application Form (3 pages) Observation Record (1 page)

Evidence to be produced

Activity 1 Report of approximately 1200 words

Activity 2 Observation record for each member of the group.

The following documents to be produced by each group:  Job Description and Person Specification  Agency Recruitment Brief or advertisement  Selection criteria  Completed short listing record  List of interview questions used in the Panel Interview  Interview assessment form  List of records from process which will be retained with an explanation of the legal requirements  Letter to both successful and unsuccessful applicants

National Assessment Bank – Foundation Level – Version 2 June 2011

APPLICATION FORM

Please complete this accurately, giving as many details as possible of your skills and experience relating to this job application. Short listing will be based on the information gathered from the form, read in conjunction with the person specification.

Please either type directly in this form using Microsoft Word or print out and complete the form in black ink and BLOCK CAPITALS. GUIDELINES Position Applied For: 1. Applicants Details: Title: Family Name: Forename name: Home address:

Post Code: Telephone nos: please include full STD code Home: Work : Mobile (where possible): email address:

Do you hold a current driving licence? Yes/No OSITION APPLIED FOR: Are there any restrictions regarding your Yes*/No employment? e.g. do you require a Work *If you answer Yes please supply details on Permit? a separate sheet of paper How much notice do you need to give to your current employer?

2. Employment Record Please start with your most recent employment. Briefly describe the main duties and responsibilities of your post. If you wish to expand on specific areas of responsibility, please do so in Section 5: Experience /skills. Current/most recent employer / organisation Name:

Address:

Job Title: From: To:

Brief description of duties:

Reason for leaving/changing:

National Assessment Bank – Foundation Level – Version 2 June 2011 PL Employer/organisation Name:

Address:

Employer/organisation Name:

Address:

OYMENT RECORD 3. Education

Please tell us about your education and any qualifications which you feel are relevant to the post. Include relevant courses which you are currently undertaking. Please start with the most recent. Name of school / Subject studied Qualification/Level Date gained college / university / training body

National Assessment Bank – Foundation Level – Version 2 June 2011 4. Training Please list any training you have received or courses which did not lead to a qualification but which you feel is relevant to the advertised post. Training Course Date

5. Experience / Skills This section is for you to give specific information in support of your application. Please set the information out in this space only i.e. no additional sheets.

After reading the Job Description and Person Specification carefully, consider to what extent you have gained the skills and experience necessary for the post. Your experience need not have been gained in paid employment and may include special interests relevant to the post. It is important that you provide evidence of your achievements by giving examples to support your application. You may wish to use the headings in the person specification in order to set the information out clearly.

8. Declaration and Signature The information supplied in this application form is accurate to the best of my knowledge.

Signed Date

By signing and returning this application form you consent to National Retail Group using and keeping information about you provided by you – or third parties such as referees – relating to your application or future employment. This information will be used solely in the recruitment process and will be retained for six months from the date on which you are informed whether you have been invited to interview, or six months from the date of interview. Such information may include details relating to ethnic monitoring and disability: these will be used solely for internal monitoring and will not be disclosed to any third party. Thank you for completing the form.

National Assessment Bank – Foundation Level – Version 2 June 2011 OBSERVATION RECORD F204A

Candidate’s name: …………………………………………………………

Unit 3RTO - Learning Outcome No 3:

Be able to contribute to the recruitment and selection interviewing process for a job role.

Observation Criteria Assessor feedback – to be completed by the assessor with notes to support the decision

Plan interview:  questions  roles  structure

Prepare suitable environment.

Open interview appropriately:  introductions  outline of interview.

Establish rapport and puts applicant at ease.

Use appropriate questioning techniques:  open questions  clarifying

Control interview without dominating.

Communicate (listening and speaking) effectively with applicant, using appropriate body language.

Invite, and deal with, applicant questions.

Close interview

Liaise effectively with other members of panel (if relevant).

Conduct interview within legal requirements.

Maintain clear notes and justification for decision.

Assessor signature

National Assessment Bank – Foundation Level – Version 2 June 2011