Motswedi Savings and Credit Cooperative Society

TSHWARAGANO

MOTSWEDI SAVINGS AND CREDIT CO-OPERATIVE SOCIETY LTD

SPECIAL GENERAL MEETING (SGM)

VENUE: SEBELE TRAINING CENTRE, GABORONE

DATE: SATURDAY 18 FEBRUARY 2017

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MOTSWEDI SAVINGS AND CREDIT CO-OPERATIVE SOCIETY SPECIAL GENERAL MEETING MINUTES (SGM) – 18 February 2017 ______

1 1.0 Registration

1.1Members Present

1 SURNAME FIRST NAME M/N 1 CHISE CHISE 1 2 LEKOKO KHUMO 5 3 MOKATSE OLEFILE 7 4 SEITHAMO PINKY 9 5 MOTAUNG MASEGO 17 6 TSALAILE OTHUSITSE 18 7 MOGAE LESETSE 23 8 LESAANE NKETSO 33 9 RAKHUDU KHONA 38 10 MATSETSE DAVID M 43 11 MODUKANELE MODUKANELE 49 12 MODISE PATRICIA O. 56 13 ESAU HECTOR O 63 14 TADUBANA DELIWE 67 15 SIMON CONSTANCE 71 16 LETSOGO HILDAH 75 17 GORA KEAMOGETSE 89 18 PULE ISAIAH 94 19 MASEKO JOHN 107 20 MOTSHEGWA RICKY 108 21 MOKHAI OGANNE 110 22 MASUNGA DIMAKATSO 133 23 TLHOMELANG KESEGO 169 24 KEAKILE PATRICIA O. 171 25 SEGOKGO MPHO 177 26 MUKONO KOPANO 180 27 PHALE GODFREY 184 28 SEFORO THABEA 187 29 TSHABANG GONTLEMANG 195 30 NCAAGAE REBECCA 200 31 MAKOKWE MOTSHEGETSI 201 32 RAMABELE MOSES M 219 33 TAU FREEDMAN 225 34 RAMOLELEKWANE MORERI 231 35 MOGOTSI BAALETSI 234 36 MODIKELE BAKANG 255 37 MOGOROSI MPULE 266 38 RAMAPHANE MODISA 274 39 MOLOME ANNAH G 275

2 40 LEBURU GEORGINAH 283 41 MOATSHE MARGARET 286 42 RAKGOWA MMAROBO 287 43 MOLEFHE LUCIA MAMA 296 44 SEKATE OBENNE B 298 45 MOLEFE MARIA 299 46 MASALE GAONE 346 47 KEATLHOLETSWE STEVE. 353 48 HETANANG KAELAPILE 362 49 GOWER MARUMO 367 50 TUMETSANE GOSETSEMANG 370 51 RAMOKAPANE MAPENA 379 52 MANGATE KEITUMETSE G. 381 53 JONGMAN SENNYE 388 54 MADIMABE ANNAH C. 396 55 GOLAAMANG KOOAGILE 397 56 BASIMANE ISAAC 402 57 MABOLOKANYE REBECCA 403 58 KEBASITILE MMANTHO 407 59 MOLATLHEGI OREEDITSE 410 60 KOPANE ITUMELENG JOYCE 413 61 PHETO MOSES 416 62 MOKUBUNG LEANO 425 63 MODISAOTSILE ELSIE M 431 64 PODINNGE KEAMOGETSE 432 65 GAOTLHOBOGWE KAGO 443 66 NTSHIPING SHERREL 447 67 MOTHULATSHIPI EXCELSIA 457 68 TOTENG GAKEPALELWE 469 69 THUMANKWE BOSA 471 70 PONE GOPOLANG 472 71 NTHITE LILIAN 486 72 MOSWEU KOKETSO 495 73 EMMANUEL WILLIE P 506 74 SEKABA ONKARABILE 507 75 MOSEKI SYLVIA 510 76 WILLIAM BOSE 524 77 KEBATENNE ONTLAMETSE 526 78 OARABILE SEGOMOTSO 534 79 KHOARAI GRACE 541 80 KEITSILE PITSO 561 81 MABOGO OFENTSE M. 583 82 LEKGOTLA BEN M. 589 83 RANTSETSE MASEGO 593 84 CHILISA MARIA R 597

3 85 CHIMBOMBI MICUS 611 86 BAISI SHINKY 615 87 RAMOENYANA MATALA C 622 88 SERERO MPHO KENEILWE 624 89 MORAPEDI MARGARET G 642 90 MAHLOANE HARRIET M. 645 91 MOAHI TLHALOSO S 647 92 MAHABILE WAMEOTSILE 657 93 MANTSWE DANIEL 658 94 LEPONO LESEDI 672 95 PELEKEKAE EVELYN 699 96 MAKINITA VICTOR P. 700 97 DIPUO KOPANO 702 98 MAGOWE ANNAH 709 99 RAKERENG MOJAKI 724 100 SAULO PHILANI 731 101 KEFITILE FLORAH S. 742 102 MOSIELELE FREDAH 745 103 MOTLHANKANE BETTINAH K 758 104 MODISE BOITUMELO 761 105 GAOGOPOLWE BONKAPERE 769 106 MAKATU KELEBOGILE M. 796 107 MOTLHABANE IRENE 799 108 NDUBO ORATA T 804 109 SEBOLAI KELEBOGILE 806 110 MADISA EUNICE 821 111 SENO DIKELEDI C 829 112 TLHOBOGANG ITEMOGENG 831 113 ELLARD JAMES 860 114 NDWAPI JENAMISO 869 115 MOTSHEGWE RANKAE 880 116 MOLEFE GEORGINAH 881 117 MORAKILE BOITUMELO 884 118 MOLEFE BONTLEENG 887 119 KEBAEPYE BASADIBATSILE 894 120 NGWAMOTSOKO JANE 897 121 MAGAMA KEROTSE 915 122 GAROGWE MAVIS L 918 123 PHETO THAPELO M 940 124 GAOBOTSE MAIPELO 943 125 LETHOLA ANDREW G. 944 126 MOKOLA PHILIP 945 127 MOGOTSI MATAMA 953 128 SENWAMERE DIFAKO 954 129 MPHATE VIRGINIA 957

4 130 MOLEBATSI NKOMENG 960 131 MOTSWAKHUMO MOKGAREBE 964 132 MONAGENG SAMUEL 971 133 NTOPE AGNES M. 975 134 POLE PHALE 978 135 MANDLA SARAH 981 136 MOLAABATHO RATANANG 983 137 GALELEMOGWE CATHERINE 990 138 ZACHARIAH JACQUELINE 1001 139 MONAMODI EDWIN 1012 140 SEGWABE JOSEPH 1021 141 MOTHATEGO FELIX 1032 142 GABAREBOLWE BATHO 1034 143 PHILUME ZIDANI D 1058 144 MMITSINYANE JULIA B 1065 145 LUCAS WAZHA 1066 146 BOLELE KERAPETSE 1078 147 BOGATSU MODIANE 1083 148 NTSHONYANE MORASHIA 1087 149 RANKOKWANE MMOLOKI 1088 150 OBOPILE GABONAONE 1092 151 TJITUKA CHRISTINAH 1110 152 RALEGORENG LYDIA 1130 153 MOLEFE IDAH 1137 154 KOTI ESTHER 1140 155 LETSATLE LEABANENG 1142 156 MAKGOLOKE NTHAMANE 1144 157 LEKGOLO MOILATSHIMO 1153 158 MOKGWENG GAOLAPELIWE 1164 159 RATHARI MMAMOSWEU 1167 160 MOTHUSI TIROYAONE 1186 161 BAME BATHOKEBAFE 1205 162 NTHOMIWA MOSADINYANA 1237 163 TSHITE ITUMELENG 1256 164 KERENG LILLY 1259 165 MOTHIBEDI KELEBOGILE 1261 166 KWAPA RATANANG 1271 167 MATASE BAKANG 1272 168 MOGANETSI DIPONO 1280 169 NGWANAOTSILE LOPANG 1284 170 KABELO KENEILWE 1286 171 SENNANYANA JOYCE 1304 172 BOGOPA SETLOGETSWE 1310 173 NKWI OMPHITLHETSE 1315 174 MOSARWE KELEBOGILE 1316

5 175 PELOEWETSE SEIPEI 1354 176 SIMON KEBONYE 1363 177 KALAKE KETUMILE 1376 178 ITSHOKENG MORATWE 1378 179 RANKO BOTSALO 1382 180 RAMPETE LORRAINE 1387 181 MAHLALA MARTHA 1393 182 SENYE DIPUO 1409 183 LEKGOWA LINDAH 1423 184 MATHEATAU JANET 1426 185 NTSOSANG GOGANANG 1434 186 DITAU TIRELO 1437 187 KEAKANTSE BOITSWARELO 1438 188 KLASS NEO 1441 189 MORAKE NTESENG 1443 190 MOSWEU SHOTI 1450 191 RAMONGALO LUCKY 1468 192 LEISI JOSEPH 1470 193 SEBAWANE SEABE 1478 194 MOKALAKE MMAMOSUPI 1481 195 KELEPILE KEFILWE 1484 196 LEKABA BABOLOKI 1489 197 SEBEGO BANEWANG 1493 198 MODIBEDI EUNICE 1498 199 KEROMA MMAPULA 1500 200 LESHOMO GODIRAMANG 1509 201 GABOEME KESEGOFETSE 1518 202 KGATWANE SOPHIE 1520 203 TSAE SETSWAKAE 1526 204 NKAU TEBOGO 1527 205 LEKOKO DIRATSAGAE 1530 206 MOGOTSI THATAYOTLHE 1541 207 LEMO BEAUTY 1547 208 SETIKO BASADI 1552 209 METLHALENG THUTHU 1553 210 MOTSWAKADIKGWA IKANYENG 1558 211 MAFOKO MOMPATI 1560 212 LETSATSI MMAPULA 1568 213 HANGE REBECCA 1569 214 MANAMELA ISHMAEL 1575 215 DEDEDE JOYCE 1578 216 PHOKELE KELEBOGILE 1586 217 MASABASE ELIZABETH 1589 218 THEKISO OFENTSE 1601 219 NTSHUPANG KELEBOGILE 1604

6 220 KGABO NEO 1605 221 KGAODI MILDRED K 1611 222 LETSHOLO JOYCE 1615 223 MMOLAI SELEKANYO 1621 224 KEBARUTILE MAJUMANE 1630 225 MOLEFE KEGOMODITSE 1638 226 TLADI ANNAH 1646 227 CHERE ALETTER 1648 228 MOSIMANYANA AGNES 1676 229 NTOBEDZI BALANG 1693 230 BONKAPERE JONES 1701 231 MOLEFE BATSHO 1717 232 KEBAIPHE GALEKHUTLE 1736 233 ROMELANGE. GABONAKGOTLA 1747 234 KAPELE WILLIAM 1750 235 TLALANG TIROE 1752 236 MASUKUJANE MASEGO 1754 237 TEBEJANE KELEBOGILE 1756 238 DIRA KEFILWE 1757 239 MWALE ROSEMARY 1758 240 BUGI BAIPIDI P 1763 241 DINAKANYANE LILY G 1765 242 KATAI KEBADIRETSE 1768 243 MODISE TSHOTLO 1772 244 SELOTLEGANG EMILY 1774 245 ELIAS GOITSEMODIMO 1788 246 TSHIKANOKANE TSHENOLO 1803 247 MOSEA SAMUEL 1810 248 MORAPEDI ITUMELENG 1814 249 RAMOKAPANE LESEGO 1815 250 MMUSI BALOSANG 1817 251 MOTHOBISO LOBELO 1821 252 LEKOKO MALEBOGO N 1830 253 KGOLOMU BONANG 1831 254 SEKGERE GOALETSA L 1837 255 MONGALE NNANIKI R 1840 256 SITWANE ESTHER M 1842 257 MEDUPE KATE 1861 258 NGAKANE MASHORO 1870 259 LEISI KHUTSAFALO M 1871 260 MOROKA REUBEN S 1874 261 MAKETE CAROLINE 1876 262 THIBEDI EDWIN 1881 263 MASOLOKO MMATLHAPI C 1884 264 PATLE GLADYS 1892

7 265 MOTSUMI THATAYAONE 1896 266 KEIPEILE ITUMELENG 1897 267 LEFHOKO MAUNGO 1899 268 MATSETSE MODUMETSI 1902 269 MOLELEKWA NTEBOGANG 1904 270 MALAPENG PRETTY 1911 271 TEBEKE MOLLY 1920 272 TUDUETSO GAOTWESEPE 1927 273 BOBING DIMAKATSO 1931 274 BAITSE ONKEMETSE 1934 275 SERATI MOTLATSI 1952 276 CHAROWE KARABO 1963 277 LEGAE LECHAENA 1964 278 MORAKE GAOLEBALE 1972 279 GABADISE THASILA 1974 280 MAHATELO TOPO 1976 281 GAEBEPE BASEKI 1993 282 SEGOKGO MERCY 1994 283 PHETO OGANNE B 2011 284 KEEMENAO ITSHETSENG 2019 285 MOTHIBEDI DOLLY 2021 286 METSIATSILE MOTSHWAEDI 2022 287 DIGOBE MOTEBELE 2025 288 MOTSEOKAE GRACE 2028 289 DINGALO FLORAH 2035 290 PETSO KEBAITSE 2040 291 RAKERENG IDAH 2052 292 GABOIPEWE AMON 2062 293 LEGAE NONOFO K 2068 294 MMEREKI JETTY 2071 295 KOMANE SEKABA 2085 296 MBAKILE ESTHER 2089 297 MMUSI GEOFREY 2094 298 MPIPANG ONALENNA 2097 299 LOETO KEMONEILWE 2099 300 MOGOROSI MATSHEDISO 2100 301 MOKOWE REGINAH 2108 302 KOPHUTING JIMMY J 2111 303 MOSIANE MOTLAPELE N 2114 304 MOIPOPI NKWADISANG 2116 305 MOTLAPENG BOITUMELO 2117 306 MAKGATLHE ITUMELENG 2128 307 KENOSI D NELLY 2133 308 MOGOTSI DIPUO KAGISO 2153 309 SEOPE REBECCA 2158

8 310 SEKGWA NELLY 2159 311 GARIKAI OLEBILE 2182 312 MONARE DORCUS 2184 313 MPINDA KESENTSENG 2188 314 MALESELA TSHWENYEGO 2190 315 MONAKA KABELANO 2207 316 MPHOTHO BOITUMELO 2211 317 NTSEANE KEIPALELE 2214 318 BOIMA GAOLATLHE 2222 319 MABEBE MALEBOGO 2227 320 TSELAESELE MANYOLOI C 2230 321 LEKOKO LAITSE 2243 322 TSHEKISO SEANENG 2244 323 KGOKONYANE MOAGELEDI 2255 324 MOYO BOITSHOKO P 2259 325 KOOTSHOLE KOKETSO TOBE 2263 326 IKETLENG TSHIPI 2264 327 KOOGOTSITSE ONTIBILE 2287 328 BOIKANYO KEDUMETSE 2290 329 MASISI MOSIMANEGAPE 2293 330 KESEABETSWE MASEGO 2296 331 NAGANENG KENANAO 2298 332 KEBADILWE TSHEPISO 2302 333 BAITSE LESONYA BACKER 2309 334 GOABAONE JUICE 2323 335 FRIDAH M DIHUTSO 2325 336 NAWA MATLHOGONOLO 2326 337 RAMOTSWADI KELEBILAONE 2330 338 KGALALELO PHUTHEGO 2333 339 MOLEMOENG EMELDAH N. 2356 340 KEITUMETSE GAONE 2357 341 KGOSIEMANG JOHN 2376 342 KGOSIEMANG AMBUKANI 2377 343 RAKHUDU REBECCA 2384 344 BAIPEDI BAME 2389 345 NKAU IKGOPOLENG 2395 346 MAGANA SEMANGILE 2396 347 MONTSHO RAITSANE 2400 348 MOJEWA PHENYO 2404 349 OITSILE KENEILWE 2405 350 MOTLHANKA MOENYANA 2421 351 GOITSEKGOSI KAMOGELO 2425 352 MAKWAPA LEKGOTLA 2427 353 THANDA KEABETSWE 2431 354 MOLEFE SETLHOKO 2441

9 355 MOREANE LESEDI 2442 356 TEBELE GRACE 2443 357 QUEET MORATIWA 2445 358 NOKANE REFILWE 2448 359 MOTHULE MORWESI 2452 360 MONGWATO KAMOGELO 2454 361 KGOSIMORE SOLLY 2457 362 WILLIAM KERENG 2462 363 MOKGALO LEBOGANG 2483 364 MADISA SEITEBATSO 2488 365 MOSEKIEMANG BOTLHE V 2499 366 SCOTCH SIMA 2501 367 PHEKO MAGADI 2503 368 MATLAPENG KELEPILE 2508 369 TSHUPELO KGANETSO 2510 370 SEKOLOKWARE MMAKOBUE 2511 371 GHANIE KABOMO 2515 372 MARUPING MOTLALEPULA 2516 373 MOAGI LESEGO 2531 374 NNANAKOKO KEMELO 2535 375 CHILISA LUDO LOVIE 2537 376 KOMANYANE OPHAKETSE J 2540 377 MOREMI LYDIA 2547 378 KGAOGANO ODIREELENG 2550 379 METSWI SEBATI 2559 380 SEKWENYANE NICOLARS 2560 381 THUPE AUBREY G 2567 382 MBISE MALEBOGO 2568 383 GODIRAMANG MMALEFORWANA 2569 384 MOTHIBI BATSALELWANG 2578 385 MATHWANYE SELOI E 2585 386 KEDUMELE LAWRENCE 2590 387 TUMETSANE EMELDA 2595 388 LESOLA CHARITY 2596 389 KEREBOTSWE BUTI B 2598 390 MOJE L TINY 2600 391 MOLEFE MALEBOGO 2601 392 GOPOLANG GOPOLANG 2603 393 DISEKO BENSON M 2605 394 BAPELI MCELE 2609 395 TSHEPO T MOLEFE 2610 396 MOTSOMI RUTH 2614 397 MANE GOSALAMANG 2621 398 BOTSANYANG PHUTHEGO 2631 399 OLEBILE TSHEKISO 2634

10 400 KEHENG BASIAME 2640 401 BONANG MATALE 2641 402 MODIREDI MAPHANE 2648 403 MAJANG BAKANG 2649 404 NTSHOLE MASISI 2663 405 MORAPEDI BOITUMELO 2666 406 TSHWENYEGO GLADYS 2669 407 MOKGWEETSI PHATSIMO 2676 408 MMELESI DITSHEGO 2681 409 RAMAKHUKHWANE MERCY 2689 410 NGAKAYAGAE BATLWAETSE 2696 411 ZIKHALE MBAKO 2706 412 MOTSUMI ROBERT 2708 413 DITSELE NEO O 2719 414 KEETSILE MOHUMI 2723 415 LONKOKILE BOTLHE 2724 416 IKANENG KELEBILEONE 2725 417 BOITSHWARELO GRACE K 2727 418 LEKOBA PILOT 2738 419 KEREBOTSWE LEBOGANG 2745 420 SEGOLAME GOPOLANG D 2747 421 RAMONGALO BOIPELO K 2752 422 SEBETSO NTESANG 2765 423 MONNANA TSHOLOFELO T. 2773 424 NTEBELA MARY M 2781 425 GAGUSI OAMOGETSE S 2782 426 OAGENG ROCKY T 2783 427 NGABA NEO M 2785 428 OBOPILE KGOMOTSO 2793 429 GAOLEMOGWE KEMMONYE 2808 430 LANGANANI SAYED 2811 431 PILANE OTHENE 2814 432 PELAELO POLANI 2815 433 BOJANG DIPOLELO 2832 434 MOTLHANKANYE GAONE 2833 435 MANTSWE MMAONYANA 2845 436 RANTLERU JACKSON 2847 437 DINEO TSALAILE 2848 438 ONKEMETSE SEBAPE 2862 439 PANANA DIPATANE 2863 440 MBEREKI TSHUPELO 2868 441 DITSHEKO RAGONO 2871 442 OMPHILE MORA 2872 443 GONTLE MOLEFHE 2897 444 WINNIE BASIANG 2900

11 445 DOUGLAS MACHACHA 2907 446 TSHEGOFATSO MARUMOAGAE 2915 447 NCAHUPA TSALAILE 2924 448 SHIRLEY NTUANYANE 2927 449 RATANANG KOSI 2931 450 PETER NTSHONYANE 2939 451 LESO GAONE 2940 452 KOOTLOGELE TSHIDISO 2947

1.2 Board of Directors

Name Position 1. Ms. Sipora M Tsonope Chairperson 2. Mr. Molemi Tsheboeng Vice Chairperson 3. Mr. Mpho Phologolo Member 4. Ms. Eunice P.Thupeng Member 5. Ms. Doreen Molomo Member 6. Ms. Marea V Kazondunge Member 7. Mr Batisani Mabala Member 8. Mr. Luka Kaisara Member 9. Mr Khumoetsile Letsweletse Member

1.3 Credit Committee

Name Position 1. Mr. Morena Hunyepa Chairperson 2. Ms. Neltah King Secretary 3. Mr. Mandla Gunda Member 4. Mrs. Coleta Motshabi Member 5. Ms. Matildah Ndwapi Member

1.4 Supervisory Committee

Name Position 1. Mr. Tshepiso Kgarubane Member 2. Mr. Lobelo Mabengano Chairperson 3. Ms. Maitumelo Pheko Secretary

1.5 (a) Staff

Name Position

12 1. Mrs. OnalennaT. Moshabi Manager 2. Mrs. Malebogo Sepopa Deputy Manager 3. Mr. Chilume. Molalapata Accountant 4 Ms. Priscilla Rabasimane Marketing Officer 5. Mrs. Nkagisang Mothatego Loans Supervisor 6. Ms. Judith Segwabe Accounts Supervisor 7. Mr. Innocent kelatlhegile Accounts Assistant 8. Ms. Mable Samuel Accounts Assistant 9. Mr. Kabo Pitso IT Officer 10. Mrs. Lady Ramongalo Accounts Clerk 11. Ms. Akanyang Tlhoiwa Accounts Clerk 12. Ms. Boitumelo Gaborekwe Accounts Clerk 13. Ms. Monthati Mangadi Accounts Clerk 14. Mr. Mphotho Gaothobgwe Accounts Clerk 15. Mrs. Keneilwe Makale Accounts Clerk 16. Mrs. Tshephang Tlhowe Accounts Clerk 17. Ms. Bodiba Modikwa Accounts Clerk 18. Ms. Audrey Mmualefe Switchboard Operator 19. Ms. Wabo Manyolo Messenger/Driver 20. Ms. Olekile Dibeela Office Assistant 21. Mr. Ditlharapa John Security/ Gardner 22. Mr. Mothusi Sehubakgosi Security/Gardner 23 Ms. Neo Keakile Temporary Accounts Clerk 24. Ms. Tshegofatso Balosi Temporary Accounts Clerk 25. Ms. Nametso Kabelo Temporary Accounts Clerk

1.5 (b) Secretariat

Name Position 1. Mrs. Malebogo Sepopa Deputy Manager 2. Mrs Nkagisang Mothatego Loans Supervisor 3. Mr. Mphotho Gaotlhobogwe Accounts Clerk

1.6 Invites

Name Position and Organisation 1. Mrs. Patricia Modise Principal Co-operative Auditor, Department for Co-operative Development 2. Mrs. Kopano Mikono Principal Co-operative Auditor, Department For Co-operative Development

13 1.7AGENDA

1. Registration

2. Prayer 6. Implementation of Nominations Process 3. Adoption of Agenda 7. Closing Remarks 4. Welcome Remarks 8. Closing Prayer 5. Proposed Amendments of Society Bye- laws

Ref. Agenda Item

1.0 The meeting was called to order at 08.25am

2.0 Prayer

Mrs. Neltah King opened the meeting with a short prayer.

3.0 Introductions

3.1 The Master of Ceremony introduced the Chairperson and Vice Chairperson of the Board of Directors and members of the Board, members of the Supervisory, Nomination and Credit Committees.

3.2 She further introduced the invited guest from the Department for Co-operative Development, Mrs. Patricia Modise and Mrs. Kopano Mikono.

4.0 Adoption of the Agenda

4.1 The MC observed that the present membership formed a quorum.

4.2 Mr. Lesetse Mogae (member number 23) proposed for the adoption of the agenda and was seconded by Mr. John Maseko (member number 107)

5.0 Welcome Remarks

14 5.1 The Board Vice - Chairperson observed all protocol and welcomed all members present, representatives from the Department for Cooperatives and staff members.

5.2 The Board Vice Chairperson thanked attendees for bracing the bad weather to honor this meeting and thanked everyone for coming on time.

5.3 He mentioned that the Board’s aim is to ensure that the Society as a business, operates with audited books of accounts all the time and indicated that this enables better decision making. . 5.4 He encouraged the Board to ensure that the Society is always at par with modern times so that operations are easier and flexible. He reminded the members that the AGM is due to be held in a few months and that one of the intended reasons for having this special meeting was to amend the bye-laws to align them to the Cooperative Act.

5.5 He further went on to say that at the last AGM, it was resolved that the Society must have a Nominations Committee. He noted that the Committee has since been formed and added that this meeting will ensure that members appreciate the functions of the Committee and understand the duty they will play at the next AGM as they are now in operation.

5.6 He went on to inform the meeting that, after these proposed changes have been made, they will be sent for approval by the Director for Co-operative Development before they can be in use. He requested the members to follow the agenda items and leave any other issues for the upcoming AGM.

5.7 The Vice Chairperson declared Special General Meeting officially opened.

6.0 Presentation of the Proposed Amendments

6.1 When starting her presentation, the Board Chairperson recognized the presence of former officials of the Cooperative Movement, Mr Lesetse Mogae and Mr. David Matsetse amongst the attendees and commended them for the good work they did during their tenure.

6.2 She also took the opportunity to introduce to the membership the newly appointed Deputy Manager of the Society Mrs. Malebogo Sepopa.

6.3 The Chairperson brought it to the attention of the members that when the old Cooperative Act of 1980 was replaced with the Cooperative Act of 2013, some items were left out and that by so doing, the Act required different Co-operatives to have more detailed bye-laws that will suit their Co-operative’s businesses, hence why the Board came up with these proposed amendments, to align them with the new Act. She mentioned that although the bye-laws were amended in 2015, some items still needed to be aligned with the new Cooperative Act as they had been overlooked at the time. She reminded the members that it is only after their approval by the Director For Cooperatives that these bye-laws could be amended as proposed.

6.4 AMENDMENTS:

Bye- Sub Topic Current Position Proposed Amendment

15 Law Number 7b Objects “For the attainment of the To be removed, above objects, the society repeated under 7g may do all acts and things that are permissible under the Act and the Moved by: L.Mogae (23) Regulations and these bye- Seconded by: H.Mahloane (645) laws’’ 7d Objects ’To facilitate to the Apex To correct it to read for all Co-operatives in “To affiliate to relevant Apex Botswana and to promote organisations in Botswana the spirit of international and to promote the spirit of cooperation’’ international cooperation’’

Moved by: I.Pule (94) Seconded by: J.Ellard (860) 29 c Withdrawal Unit trust are not included in To move item (c) to (d ) and to and the repayments during insert new addition under (c ) Expulsion of withdrawal or expulsion that reads Membership “His/Her share of the unit Trust.

Moved by: T. Moahi (647) Seconded by: (367) 30 c Funds States the Funds of the To be amended to read Society shall consist of ‘’ Loans from other financial “Loans from members or institutions’’ non-members (to be guided by Loan Policy) Moved by: E. Ngandwe (2089) Seconded by: Esau (63)

31.1 Deposits and Does not include interest on To add a clause that reads Investments Savings ‘’The minimum annual rate of interest on savings shall be 5%’’

Moved by: T. Moahi (647) Seconded by: B. Matlapeng (2117 46 General Currently Annual General 1.To have a separate sub-topic Meetings of Meeting procedures are not for Annual general meeting Members well defined and some are 2.To move items 46a,46b,48,50 put under Special General under Annual General Meeting Meeting. Sub heading 3To move items 51 and 52 to General Meeting Sub heading

16 Moved by: B.Modise (761) Seconded by:B.Setiko (1552) 55b Elections Does not include To include elections for Nominations Committee Nominations Committee

Moved by:M.Modukanele (49) Seconded by: G.Pheko (127) 55c Elections Does not include rest periods Proposed to include rest periods with the view to improve governance as was stipulated in the Old Act and to read ‘’The committee members to retire each year shall be those who have been longest in office since their last election, but between persons who became committee members on the same day those to retire, unless they otherwise agree among themselves, shall be determined by lot’’

‘’A retiring committee member may stand for re-election: Provided, however, that a committee member who has served for two consecutive three year terms shall not be eligible for re-election for a third Consecutive term during the period of 2 years from the date of his last vacation of office.’’

Moved by: T.Sekate (102) Seconded by:N.Morake (1443) 62 Capital States that no capital To realign it to the Act Section Expenditure expenditure shall be 40 and to read ‘’A society may authorised by the Board utilise its funds for capital unless it is provided for in the expenditure, including estimates formally approved acquisition of land, building, by the AGM vehicles, equipment, plants or machinery as may be determined by its Board’’

17 Rejected 64 Officers of Currently does not include To include Nominations the Board of Nominations Committee committee and read ‘’The Directors and chairpersons of Credit other Committee, Supervisory Committees Committee and Nominations Committee shall also be elected from their respective committee by the General Meeting.

Moved by: J.Ellard (860) Seconded by:G.Phokontsi (881) 81 Supervisory States one of their functions To move the responsibility to Committee as “Overseeing Board Nominations Committee evaluation and assessments’’ Moved by:S.Gopolang (2747) Seconded by:L.Lepono (672) 84 d Nominations The function being Overseeing Board evaluation Committee considered is currently and assessments’’ assigned to Supervisory Committee Moved by:S.Gopolang (2747) Seconded by:L.Lepono (672) 89 Disposal of States that net surplus shall To be corrected to read ‘’The Surplus be disposed as decided by balance together with any the General meeting in terms unallocated surplus from of the Act. previous years may be disposed of as decided by General meeting, in terms of the Act‘’

Moved by:G.Pone (472) Seconded by: C.Dijwalo (001) 103 Disputes States that “Any dispute To correct it to read that “Any arising out of the bye laws dispute arising out of the which cannot be settled by bye laws which cannot be the Board or general settled by the Board or Meeting shall be referred general Meeting shall be to Arbitration Committee” referred to the Director”

Moved by: A.Molome (275) Seconded by:(2578) 110 Restrictions The clause is not included in To add that “Non members on the Act but stated as a shall not benefit from transactions requirement by the Act under services of Motswedi Savings with non – Schedule 1 and Credit Co-operative

18 members Society, save for transactions approved by the general Meeting.

Moved by: S.Gopolang (2747) Seconded by: N.Moipopi (2116) 7.0 Comments and Questions from Members

7.1 On Article 30(c) Funds Suggestion: One member suggested the addition ‘’……registered and operating in Botswana.” After the proposed amendment.

Answer: The Officer from the Department for Cooperatives advised that it is better to leave it as open as it is, as it will not have any restriction. She added that however, the cost of borrowing should always be considered.

7.3 On Article 31.1 Deposits and Investments Question: One member asked if this interest will also apply to SAYE and Christmas Savings

Answer: It was clarified that this interest will only be for the core member Savings, not the optional ones.

7.3.1Suggestion: One member suggested that it should then read ‘…..5% and above.’

Answer: To clear the confusion, emphasis was made on the word minimum which essentially meant it would not go below the stated percentage.

7.5 On Article 46 General Meeting Of Members Suggestion: Some members suggested an increase from the current number of 25 people required to be present to form a quorum at the AGM to 150, while some suggested 25, 250 and 300.

7.5.1Suggestion: One member also suggested 47 (b) to be amended to increase from 20 to 150

Answer: After all the suggestions, the Chairperson decided that there shall be voting to determine the number of members who wanted this change to be included in the proposed amendments. Voting was done by show of hands and staff members present were asked to count the hands, while the Department for Co-operative Officers verified the numbers.

7.6 VOTING RESULTS

Those who voted for quorum to be formed by 250 members – Nil Those who voted for quorum to be formed by 150 members – 200 Those who voted for quorum to be formed by 25 members – 3

It was therefore agreed that 150 will be the minimum number required to form a quorum at General Meetings.

19 7.7 On Article 47 (b) A special General Meeting Suggestion: Some members proposed that the number be increased from 20 to 50.

Answer: The Officer from the Department for Cooperatives suggested that this is in line with Section 10 of the Act. And that the Society must not move away too much from this number.

The Chairperson suggested that this item be a motion to be carried forth to the AGM and brought back focus on the proposed amendments.

7.8 On 62 Capital Expenditure

Suggestion: Some members suggested that there must be a limitation on the amount of expenditure the Board should authorise and that the said Amendment must have an addition ‘ ……..subject to approval by the General Members.’ Members showed concern on giving the Board too much power and referred to past incidents where the Board invested in a computer system which resulted in a legal battle.

Answer: The official from Department for Cooperatives read out the relevant section from the Act and stressed that this proposed amendment is actually specified in the Act and must be followed.

7.9 Comment: When giving the amendment a nod, one member said that what was proposed is in line with the actual duty of the Board of Directors, he added that all Boards elsewhere are tasked with capital expenditure of ventures they oversee, and that the Society Board be allowed to do the same as is law.

When given the floor, most members Agreed that all capital expenditure must be approved by the members.

7.10 Question: One member wanted to know whether the Board has an Investment Policy that guides this Section. One member said much as he views the majority concerns, he agreed with the proposed amendment but suggest that there should be an Investment Policy and Code of Ethics

Answer: After a lengthy debate on the issue, the Chairperson moved that the general membership agree that they have rejected this amendment. The membership resolved that this amendment will not be considered.

7.11 On conclusion of her presentation, the Chairperson she thanked the members for their participation and level of engagement. She said she was happy that members were able to make their own decisions and encouraged them not to always agree with what the Board says, even if it’s not what they want. She said issues must be debated but what is important is to reach a mutual agreement. 8.0 Implementation of Nominations Process

8.1 When starting his presentation, the Committee Secretary informed the members that currently the Committee operates with two members instead of the required three since the resignation of the other Committee member.

20 8.2 He said that the Nominations Committee was established in 2015 but has not been very functional since then. He said he hoped that after the adoption of these bye law amendments, there shall be more concentration on his presentation as compared to the last time at the AGM, where his presentation started late at night and got less attention as a result.

8.3 Questions and Comments From Members

8.3.1 Comment: After explaining their processes, one member thanked the Committee for their presentation but was confused as the duties mentioned seemed to be no different from the ones of the Elections Committee. He showed concern that one of the rights of the Society members is to vote and elect other members they wished to represent them, into the Board, and therefore felt that the mandate of this committee would infringe on this right. He said members must nominate each other and have other members second their nominees as has always been the case.

Answer: the Board Chairperson mentioned that, this Committee was established and elected in 2015. Therefore she did not expect that at the time when their processes were to be implemented, some members could still be debating the duties of this committee which were communicated to all during the formation of the committee. She stressed that this Committee will assess nominations made, while the Election committee will oversee the election process.

8.3.2 Suggestion: One member appreciated the Chairperson’s words when clarifying the Committee mandate, but suggested that Motswedi Staff be the ones who do the nominations instead of this committee.

Answer: one member said that Motswedi Staff duties have nothing to do with elections and nominations and that it is outside their boundaries. He noted that there is nothing wrong with up skilling Committee members in areas needed to enable them to run the Society affairs efficiently. He said when they come into the Board, they bring their own skills and use them for the betterment of the Society and in return all members benefit from their skills.

8.3.3 Comment: One member Showed concern on why the Nomination Committee will be the one assessing the Board Members. He encouraged transparency in the whole process

8.3.4 Comment: One member applauded the presentation.

9.0 CLOSING REMARKS

9.1 Mrs. Patricia Modise in closing said that Motswedi SACCOS is recognized as a model Society in the Country. She encouraged its growth and asked members to look into having a Cooperative bank and Cooperative Insurance, where they will bring the business to themselves instead of enriching other businesses.

9.2 She added that in other countries, SACCOS are so successful that they control a good part of the economies within which they operate and encouraged Motswedi to go the same route.

9.3 She noted that there used to be a Co-operative bank which has since collapsed and

21 advised that Cooperative Goals should be aligned with Government’s goals for SACCO growth. In closing she said todays’ times allow for that to be possible.

10.0 Closing Prayer

10.1 Mrs. Marea Kazondunge closed the Meeting with a prayer.

10.2 The meeting adjourned at 1337hrs.

Signed by……………………………… Date…………………….. Chairperson