Selectmen S Meeting Minutes s4

Selectmen’s Meeting Minutes August 2, 2010 ______************************************************************************

Attending: Chairman Steve McCourt, Vice Chairman Warren Bryant, Amy Gould, Tim DeMillo, Tom Goding and Town Manager Ruth Cushman.

Guest: Mary Howes, Al Landry, Dot White (Historical Society), Pearl Cook, Justin Merrill, Larry White (Chief of Police), Jennifer Kachnovich, Toby Kachnovich, Debbie Hoke (Livermore Falls Advertiser), Jessica Bessey, Tammy Deering, Mark Holt (Sewer Treatment Coordinator), Todd Hiscock (Transfer Station Supervisor), John Johnson (Public Works). ______************************************************************************

Pledge of Allegiance 6:30 P.M.

Minutes M/M/S-Amy Gould/Tom Goding to accept the July 19, 2010 Selectmen Minutes. 5-0-0 vote.

Old Business Vice Chairman Warren Bryant stated that he received a phone call from the Water District explaining that if the residents are having water problems they should contact the Water District not the Board of Selectmen. There were some residents that contacted the Board that were having problems and not getting results from the Water District.

John Johnson informs the Board that Bruce Mansier will start grading on Belmont Drive this week and will be there a couple of days if anyone has any questions.

Dot White-Gazebo update Town Manager Ruth Cushman informs the Board that she contacted the Livermore Falls Town Office on their construction plans for the gazebo that they have. Cushman stated that the Town Office has not located the plans yet. Selectmen Tom Goding handed out an outline of a twenty foot by forty foot gazebo/pavilion, just a thought he had. Mary Howes also handed out some other pictures and ideas for a gazebo. Dot White asked the Board where they go from here. Selectmen replied that the gazebo would have to be funded through fund raising and that the Town would be responsible for maintenance and insurance after it’s built. Mary Howes will get some quotes and more information and bring back to the next meeting.

Dot White (Historical Society) also informs the Board that they will be dedicating their new building on Saturday August 14, 2010 at 11:00 A.M. in Florence Raymond’s name who was the founder of the Jay Historical Society in 1972. Dot would like one of the Selectmen or the Town Manager to be present to represent the Town. Town Manager Ruth Cushman stated that someone will be there.

Toby Kachnovich/discussion on land Toby Kachnovich presented his plan to the Board for his new building. At the last meeting the Board and Toby discussed an easement across Town property to get to Toby’s location. The emergency exit for the Town/Police Office is located on Town and the Kachnovich’s property. The Kachnovich’s would like to swap with the Town and be on the (North) side for safety reasons. Chairman Steve McCourt stated that he would rather look into the emergency exit being moved north. After much discussion, the selectmen voted to have a Special Town Meeting on September 13th to allow an easement across the front of the town property, to accept an easement from Kachnovich for the sewer line that the town owns that is located on his property and also an easement from the town for the sewer line that is located on the town property. There were concerns about what would happen if another business were to locate there that required more traffic than the present plan.

M/M/S Amy Gould/Tom Goding to authorize a Special Town Meeting on Sept 13th 2010 at 6:30 P.M. to vote on the three different easements. 5-0-0 vote.

Steve Gettle update on wood cutting See Attachment* Town Manager Ruth Cushman updates the Board on the harvesting for the Recreational lot. Steve Gettle could not be present as he had another commitment but gave Town Manager Ruth Cushman a packet for the Board with all the updated information on the wood cutting project. Cushman stated that things were going well.

Disbursement Policy This policy allows one Selectmen to sign the Payroll Warrant and Benefits so that people can get paid in case we don’t have three Selectmen available for signatures. Town Manager Ruth Cushman stated that years ago the policy was written but didn’t realize that it needed to be renewed annually.

M/M/S Amy Gould/Tom Goding to approve for this year the Disbursement Policy as written. 5-0-0 vote.

Special Town Meeting Warrant The Special Town Meeting Warrant is ready to be signed. It has one article on it that gives us permission to borrow money for the Route four projects.

M/M/S -Warren Bryant/ Amy Gould to sign the Special Town Meeting Warrant to take place Monday August 16, at 6:30 P.M. here at the Town Office with a Selectmen meeting immediately to follow. 5-0-0 vote. Chief Larry White vehicle discussion See Attachment* Chief Larry White addressed the Board of future vehicle needs. Chief stated that the Ford Company is not going to make the same Explorer that they used to. They are making it more of a family vehicle. The Chief feels that these vehicles will not be suitable for the Police Department and would like to look at the Ford Expedition. He would be trading in the Ford Explorer and the Crown Victorian for $5,000.00 and buy a new 2011 Ford Expedition for $ 24,569.95.

M/M/S Warren Bryant/Tom Goding to allow the Chief to purchase a new 2011 Ford Expedition in the amount of $24,569.95. 5-0-0 vote.

Fire Station renovation bids See Attachment * Town Manager Ruth Cushman and Chief Larry White open bids on July 27, 2010, witnessed by Deputy Town Clerk Lori Simpson for renovation on Fire Station number two. Tom Goding excused himself from the Board.

Bids were as followed:

1. Greg Roy $ 4, 585.00, 2. Frazier Construction $4,082.00 3. Bill Webster $4,068.00 4. Tom Goding $3,450.00.

M/M/S Warren Bryant/ Amy Gould to award the bid to Tom Goding who came in as low bidder of $3,450.00 to renovate the number two Fire Station.4 -0-0 vote.

Acceptance of Fire Department By-Laws M/M/S-Warren Bryant/Tom Goding to accept the Fire Department By-Laws with a few minor misspelled words pointed out by Vice Chairman Warren Bryant to be corrected. 5-0-0 vote.

Other Business Jessica Bessey and Tammy Deering J.A.Y. (Jay Active Youth) came in to address the Board. They are looking for a space possibly at the Community Center where they can distribute free clothing on Wednesday afternoon and Saturday morning. They had a small room at the High School, but can not use that anymore because it’s the office for the Food Service Director. Jessica stated that they have been to numerous places around town to see if anyone had space available, but they all want to charge for heat, electric, etc. Selectmen agree that this is a good program and will have Town Manager Ruth Cushman contact Sue Weston to see what they can do.

Executive Session M/M/S-Vice Chairman Warren Bryant/Tom Goding to go into Executive Session at 8:45 P.M. under MRSA Title 1 Chapter 13 Section 405 subsection 6 for the purpose of

Personnel-Police Chief Personnel-Transfer Station

Chairman Steve McCourt declares out of Executive Session at 10:19 P.M, M/M/S Amy Gould/Tom Goding to adjourn the meeting with no action taken. 5-0-0 vote.

Respectfully Submitted by

Lori Simpson/Deputy Town Clerk