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Marine Data Exchange Web Forms Documentation

Purchase Order

National Marine Manufacturers Association 200 E. Randolph Dr. Suite 5100 Chicago, IL 60601 U.S.A. Marine Data Exchange Documentation – Web Forms

(312)946-6200 www.nmma.org TABLE OF CONTENTS:

PURCHASE ORDER FORMS...... 3 PURCHASE ORDER HEADER...... 3 PURCHASE ORDER HEADER ALLOWANCES – ENTRY...... 6 PURCHASE ORDER HEADER ALLOWANCES – VIEW...... 8 PURCHASE ORDER DETAILS...... 9 PURCHASE ORDER DESTINATION QUANTITIES – ENTRY...... 11 PURCHASE ORDER DESTINATION QUANTITIES – VIEW...... 12 PURCHASE ORDER DETAIL ALLOWANCES – ENTRY...... 13 PURCHASE ORDER DETAIL ALLOWANCES – VIEW...... 15

of 17 Marine Data Exchange Documentation – Web Forms

Purchase Order Forms

 Purchase Order Header

 Description o From this page you can enter the Purchase Order Header information. Edit Checking is performed to ensure the required information is entered and in the correct format.  Buttons o Cancel – Returns to the mailbox page without saving. . Displayed when adding or editing. o Submit - Displayed when adding or editing. . Will perform the following:  Create the EDI text document from the information entered in the Purchase Order forms.  Validate the necessary information has been entered and is in the correct format.  Update your mailbox with the new entry and appropriate status.  If the document passes the validation checks

o Move the document to your trading partner’s mailbox for download. o Submit on hold – Will save the information entered and add an entry to your mailbox. You will be able to update the document at a later time. . Displayed when adding or editing. o Add items – Will display the Purchase Order Detail form. . Displayed when adding or editing. o Allowances/Charges – Will display the Purchase Order Header Allowances Entry form if no Allowances/Charges exist or the Purchase Order Header Allowances View if Allowances/Charges have been entered. o Browse – Will display the filer chooser dialog which will enable you to attach a document to the form. . Displayed when adding or editing. o Close – Returns to the mailbox page. . Displayed when viewing. o Refresh View – Will refresh the table containing the Purchase Order Detail Lines. . Displayed when adding or editing a Purchase Order after Purchase Order Detail Lines have been added. o Resend File – Will resend a document to your trading partner. . Displayed when viewing a SENT Purchase Order. o Retrieve Files – Will allow you to download the EDI text file and associated attachment for a document you have already received. . Displayed when viewing a RECEIVED Purchase Order. o PO Acknowledgement – Will open the PO Acknowledgement Header form pre populated with the Purchase Order Header information from the Purchase Order you are currently in. . Displayed when viewing a RECEIVED Purchase Order. o PO Change – Will open the PO Change Header form pre populated with the Purchase Order Header information from the Purchase Order you are currently in. . Displayed when viewing a RECEIVED Purchase Order. o Raw EDI – Will display the EDI text file for the current document in Notepad. . Displayed when viewing a SENT, RECEIVED or ERROR Purchase Order. o View Errors – Will display any errors associated with the document. . Displayed when viewing an ERROR Purchase Order. o Print – Will display the current document in a new window for printing. . Displayed When Viewing a SENT or RECEIVED Purchase Order.  Other o To display a Hidden section of the form, such as Contact Information, Click on the blue triangular icon besides the section heading. o Clicking on a tab will not save any changes you have made in the form since the last save.

o To Edit/View a Purchase Order Detail document, click the associated link under the Description column.

 Purchase Order Header Allowances – Entry

 Description o From this page you can enter/edit Purchase Order Header Allowance/Charge information. Edit Checking is performed to ensure the required information is entered and in the correct format. This is the initial form displayed after clicking the Allowances/Charges button when no Header Allowances/Charges have been entered.  Buttons o Cancel – Returns to the Purchase Order Header Allowances View page without updating. . Displayed when adding or editing. o Submit – Will save the Header Allowance/Charge and return to the Purchase Order Header Allowances View page with the new Header Allowance/Charge displayed in the table. . Displayed when adding or editing. o Close – Returns to the Purchase Order Header Allowances View page. . Displayed when viewing.

o Delete this Item – Will delete the current Header Allowance/Charge and return to the Purchase Order Header Allowances View page. . Displayed when editing.

 Purchase Order Header Allowances – View

 Description o From this page you can view your Purchase Order Header Allowances/Charges. This is the initial form displayed after clicking the Allowances/Charges button when Header Allowances/Charges have been entered.  Buttons o Close – Closes the window. o Add – Will display the Purchase Order Header Allowances Entry form. . Displayed when adding or editing. o Refresh View – Will refresh the table containing the Purchase Order Header Allowances/Charges. . Displayed when adding or editing.  Other o To Edit/View a Header Allowance/Charge document, click the associated link under the Allowance/Charge column.

 Purchase Order Details

 Description o From this form you can enter/edit the Purchase Order Detail information. Edit Checking is performed to ensure the required information is entered and in the correct format  Buttons o Cancel – Closes the Window without update. . Displayed when adding or editing. o Submit – Saves the information and closes the window. . Displayed when adding or editing. o Dest. Qty – Will display the Destination Quantities View page if Destination Quantities have been entered or the Destination Quantities Entry form if no Destination Quantities have been entered. o Allowances/Charges – Will display the Purchase Order Detail Allowances View if Detail Allowances/Charges have been entered or the Purchase Order Details Allowances Entry if no Detail Allowance/Charges have been entered.

o Close – Closes the window. . Displayed when viewing, o Delete this Item – Will delete the current Purchase Order Detail Document and Close the window. . Displayed when editing.  Other o To display a Hidden section of the form, such as Product Description, Click on the blue triangular icon besides the section heading.

 Purchase Order Destination Quantities – Entry

 Description o From this page you can enter/edit the Destination Quantities information. Edit Checking is performed to ensure the required information is entered and in the correct format. This is the initial form displayed after clicking the Dest. Qty button when no Destination Quantities have been entered.  Buttons o Cancel – Returns to the Destination Quantities View page without updating. . Displayed when adding or editing. o Submit – Will save the Destination Quantities document and return to the Destination quantities View page with the new Destination Quantities document displayed in the table. . Displayed when adding or editing. o Close – Returns to the Destination Quantities View page. . Displayed when viewing.

o Delete this Item – Will delete the current Destination Quantities document and return to the Destination Quantities View page.

 Purchase Order Destination Quantities – View

 Description o From this page you can view your Destination Quantities. This is the initial form displayed after clicking the Dest. Qty button when Destination Quantities have been entered.  Buttons o Close – Returns to the Purchase Order Detail form. o Add – Will display the Destination Quantities Entry form. . Displayed when adding or editing. o Refresh View – Will refresh the table containing the Order Destination Quantities. . Displayed when adding or editing.  Other  To Edit/View a Destination Quantities/Charges document, click the associated link under the Dest. ID column.

 Purchase Order Detail Allowances – Entry

 Description o From this page you can enter the Purchase Order Detail Allowance information. Edit Checking is performed to ensure the required information is entered and in the correct format. This is the initial form displayed after clicking the Allowances/Charges button when no Detail Allowances/Charges have been entered.  Buttons o Cancel – Returns to the Purchase Order Detail Allowances View page without updating. . Displayed when adding or editing. o Submit – Will save the Detail Allowance/Charge and return to the Purchase Order Detail Allowances View page with the new Detail Allowance/Charge displayed in the table. . Displayed when adding or editing. o Close – Returns to the Purchase Order Detail Allowances View page. . Displayed when viewing.

o Delete this Item – Will delete the current Detail Allowance/Charge and return to the Purchase Order Detail Allowances View page. . Displayed when editing.

 Purchase Order Detail Allowances – View

 Description o From this page you can view your Purchase Order Detail Allowances/Charges. This is the initial form displayed after clicking the Allowances/Charges button when Detail Allowances/Charges have been entered.  Buttons o Close – Returns to the Purchase Order Details form. o Add – Will display the Purchase Order Detail Allowances Entry form. . Displayed when adding or editing. o Refresh View – Will refresh the table containing the Purchase Order Detail Allowances/Charges. . Displayed when adding or editing.  Other o To Edit/View Detail Allowance/Charge document, click the associated link under the Allowance/Charge column.