DRINKING WATER PROGRAM - TRIENNIAL REVIEW TOOL June 2013

DRINKING WATER SERVICES - TRIENNIAL REVIEW TOOL

AGENCY: REVIEWER: ADMINISTRATOR: PARTICIPANTS: DATES OF REVIEW (mm/dd/yyyy): - DATE OF REPORT (mm/dd/yyyy):

Compliance Criteria for Compliance Comments/Documentation/Explanation/Timelines Yes No N/A A. REQUIRED SERVICES 1. Respond to emergencies: The local public health authority (LPHA) shall develop, maintain and carry out a response plan for public water system emergencies, including waterborne disease outbreaks, spills, operational failures and water system contamination, and notify Oregon Health Authority (OHA) Drinking Water Services (DWS) of emergencies that may affect drinking water supplies. ORS 401.305(5)(a); Program Element (PE) 50 3.b.i. a. There is a response plan in place plan for public water system emergencies, including waterborne disease outbreaks, spills, operational failures and water system contamination. b. The response plan is up to date. c. The plan is used when needed. 2. Conduct independent enforcement actions: LPHA shall take independent enforcement actions against licensed facilities, which are public water systems, for violations of maximum contaminant levels and monitoring and reporting requirements. PE 50 3.b.ii.; Foodborne Illness Prevention Program Policy 09-95* a. Report these actions and water system status to DWS. 3. Maintain and use DWS database: LPHA shall maintain access via computer to the safe drinking water information system (SDWIS) database and make timely changes to the database to keep inventory records of public water systems current. 40 CFR 142.10(b)(1); PE 50 3.b.iii.

Hover over link for date verified Page 1 of 5 LE9802c revised 6/2013 Compliance Criteria for Compliance Comments/Documentation/Explanation/Timelines Yes No N/A 4. Provide technical regulatory assistance: LPHA shall provide technical regulatory assistance in response to requests from water system operators for information on and interpretation of regulatory requirements and respond to water system complaints as appropriate or as referred by DWS. PE 50 3.b.iv. 5. Investigate water quality alerts: LPHA shall investigate all water quality alerts for detections of regulated contaminants. PE 50 3.b.v. a. LPHA shall consult with and advise water system operators on actions to ensure that follow-up sampling is completed and that any confirmed water quality violations are resolved. b. LPHA shall advise water system operators on carrying out required public notices (PNs). OAR 333-061-0042(1) 6. Conduct water system surveys: LPHA shall conduct surveys of Environmental Protection Agency (EPA) water systems as scheduled by DWS: community systems every three (3) years; and non- transient non-community and transient non-community systems every five (5) years. ORS 448.150(a); PE 50 3.b.vi.; Water System Survey Reference Manual, March 2013* 7. Resolve priority noncompliers (PNC): LPHA shall provide assistance to EPA water systems that are designated PNCs to resolve violations and return them to compliance. PE 50 3.b.vii. a. LPHA shall review system scores at least monthly for PNC systems and contact the water system operators of PNC systems to discuss unaddressed violations and ways to correct the noncompliance, including carrying out public notification (PN) as required. PE 50 3.b.vii.(a)(1 - 2) b. Submit public notices received and contact reports on LPHA follow-up actions to DWS on a monthly basis. PE 503.b.vii.(a)(3); PE 50 4.c.

Hover over link for date verified Page 2 of 5 LE9802c revised 6/2013 Compliance Criteria for Compliance Comments/Documentation/Explanation/Timelines Yes No N/A c. LPHA shall review all persistent PNCs at five (5) months after being designated a PNC to determine if the water system can be returned to compliance within eight (8) months of the PNC designation.PE 50 3.b.vii.(b) d. LPHA shall submit a report to DWS with a compliance schedule listing corrective actions and deadlines, if the system can be returned to compliance within eight (8) months of the PNC designation; OR, if the system cannot be returned to compliance within eight (8) months of the PNC designation, LPHA shall prepare and submit to DWS a request for formal enforcement. PE 50 3.b.vii.(c – d) 8. Conduct water system survey significant deficiency follow-ups: LPHA shall follow-up on significant deficiencies between surveys to verify that all deficiencies are corrected. OAR 333-061-0076 (6)(b)(7 – 8); Water System Survey Reference Manual, March 2013*; PE 50 3.b.viii. a. After all deficiencies are corrected, LPHA shall prepare a list of the deficiencies corrected and dates of correction and submit to DWS. b. If all deficiencies are not corrected by the due date outlined in the survey report, LPHA shall ensure the water system has an approved corrective action plan submitted to DWS to correct all deficiencies. 9. Track and follow-up on enforcement actions: After DWS issues an enforcement action, LPHA shall monitor the corrective action schedule and verify completion of each corrective action by the water supplier. PE 50 3.b.ix. a. LPHA shall document all contacts and verifications and submit documentation of such to the DWS, including failure by the water supplier to meet any corrective action date. Hover over link for date verified Page 3 of 5 LE9802c revised 6/2013 Compliance Criteria for Compliance Comments/Documentation/Explanation/Timelines Yes No N/A b. Notice shall be submitted to DWS within 30 days after all corrections are completed. 10. Inventory and document new water systems: LPHA shall inventory existing water systems, including nonEPA systems, that are not in the DWS inventory as they are discovered. PE 50 3.b.x. a. Provide documentation to DWS within 60 days of identification of an inventoried system. B. SUPPLEMENTAL SERVICES - If LPHA has completed all required services, LPHA may complete supplemental services listed below as resources allow. 1. Resolve violations for nonPNC systems: LPHA may work on EPA water systems that are not PNCs, as described in 7a and 7b above, to help systems maintain compliance. ORS 448.150(c); PE 50 3.c.i. 2. Conduct Plan Review Inspections: On-site visits may be conducted upon request of DWS to determine conformance to engineering plans reviewed and approved by DWS. ORS 448.131(3); PE 50 3.c.ii. a. Documentation shall be submitted to DWS within 30 days of the inspection. 3. Assist with emergency response plan development: LPHA may assist water suppliers in completing their Emergency Response Plans and ensure that completed plans meet DWS standards. ORS 448.160 (2); PE 50 3.c.iii. 4. Conduct customized and negotiated work: LPHA may conduct such customized and negotiated work as required or requested by DWS to maintain safe and efficient public water system operations. PE 50 3.c.iv. * Contact agreement administrator for reference

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