Data Governance Implementation Team

Subject Matter Experts & Team Members FERPA Data - Barb Todd HIPPA - Alison Lakin Human Resources Data - Lisa Affleck Finance – Bob Kuehler Legal – Catherine Shea Information Technology - Jeremiah Adams Information Security - Dan Jones Research Data Management - Kimberly Stacey

Recommendation

Both the UIS IT Governance and the University Security Advisory committee support the recommendation to establish a data governance council. The data governance council body would bear responsibility for overseeing and directing the work of data governance including:  Review and endorse policies and principles for how data will be managed  Identify and appoint data custodians for common data types (e.g., FERPA, human resources, or finance)  Hold data custodians and data stewards accountable for information quality

The goals for the data governance implementation team include:

 Develop initial precepts for data governance (e.g., a principle for board approval that requires data to be managed as a material asset of the business)  Perhaps though APS, form data governance council and create or establish links to data advisory groups for specific types of data.

Roadmap

 Identify research questions and task individuals to complete and report back  Identify possible external guidance (e.g., individuals with higher education data governance experience who can speak to their experience)  Report back on research questions  Draft initial precepts for data governance  Seek feedback and support for initial precepts from key stakeholders  Identity structure, roles, and membership for data governance committees  Using initial set of principles draft APS forming data governance council and establishing data management requirements as appropriate  Seek feedback and support for APS  Identify possible methods for measuring data quality, reviewing the existing data classification scheme and the proposed new classification structure to identify criticality and sensitivity of data elements and systems as per business needs and regulatory requirements  Form data governance council

Background Material

Data Governance Frameworks http://datagovernance.com/dgi_framework.pdf http://www.microsoft.com/privacy/datagovernance.aspx

Implementation and General Guidance http://www- 935.ibm.com/services/uk/cio/pdf/leverage_wp_data_gov_council_maturity_model. pdf http://mike2.openmethodology.org/wiki/Information_Governance_Solution_Offeri ng http://www.cio.com/article/114750/Six_Steps_to_Data_Governance_Success http://www.datastewardship.com/content.aspx? page_id=22&club_id=885168&module_id=37849 (really only useful for links to other useful resources)

Research data management https://www.rc.colorado.edu/data-management