ODJFS Child Care Licensing UPDATES

ODJFS Child Care Licensing UPDATES: Licensing Orientation Training: This is a new orientation training that all current and future Administrators & CCSM’s will need to complete. Please note that CCSM’s hired after the new rule effective date of 12/31/16 cannot be left alone with children until this training has been completed. Originally the plan was for this training to be available through OCCRRA and that is still the long term plan. Until then, beginning January 13th, the training can be accessed through our website at: http://jfs.ohio.gov/cdc/Licensing_Training.stm . Please follow these steps below:

 For Admin/CCSM’s employed on or before 12/31/16, complete the training no later than the end of the biennium (6/30/17)

 For Admin/CCSM’s employed between 12/31/16 and 1/13/17, complete the training no later than 2/13/17

 For Admin/CCSM’s employed after 1/13/17, complete the training within 30 days of hire

 For ALL Admin/CCSM’s who complete the training from our website: for each CCSM, administrators will need to complete the JFS01307 “Professional Development Documentation for Child Care” to document completion of the training. The administrator shall sign the bottom of each form. *Administrators can complete their own form

 Please note that this training can be used for up to 6 hours of professional development training and can count towards the ongoing 6 hour/yr. training requirement

Prescribed Child Abuse Overview: This is a new training requirement for all Administrators & CCSM’s who do NOT have a current 3 or 6 hr. certification in Child Abuse Recognition & Prevention. Currently, this training can also be accessed from our website at: http://jfs.ohio.gov/cdc/Licensing_Training.stm . The long term plan is that this training will be available through OCCRRA too. Until then, please follow the instructions below:

 For Admin/CCSM’s employed on or before 12/31/16, complete the training no later than the end of the biennium (6/30/17)

 For Admin/CCSM’s employed after 12/31/16, complete the training within 30 days of hire

 For ALL Admin/CCSM’s who complete the training from our website: for each CCSM, administrators will need to complete the JFS01276 “Health Training Documentation for Child Care”. Be sure to use the section titled “Child Abuse Prevention” and note in the “Other Hours” section that the 1-HR Child Abuse Overview was completed. The administrator should sign in the trainer section indicating the CCSM did complete the training. *Administrators can complete their own form REMINDERS: Ongoing Training Requirement: All Administrators & CCSM’s will need to complete 6 hours of ongoing PD each fiscal year beginning 7/1/17. The fiscal year runs 7/1/17-6/30/18. Training must be from the topics included in Appendix B of rule 5101:2-12-10. Please note that staff hired between January 1st and June 30th of each fiscal year will NOT be required to have hours until the following fiscal year. For example: Jane is hired on 2/6/18 – she would not need hours until the 7/1/18-6/30/19 fiscal year. John is hired 12/25/17 – he will need 6 hours before fiscal year end 6/30/18. Low/Moderate/Serious Risks: Each new rule has a risk level attached to it. Each risk level has a certain # of points attached to it. Each non-compliance will have a point value and beginning 7/1/17 the accumulation of points will determine if a second inspection is needed prior to the end of the fiscal year. The CCCMPL Letter #11 was sent out which explain these point values and how they will effect the number of visits each program will have. Until 7/1/17, the need for a second visit will be determined based on the total number of moderate or serious risks a program receives at their inspection (not the number of points). A program who receives more than 2 moderate or serious risks will need an additional visit before the end of this fiscal year. Please email any questions you may still have about this. New OCLQS System Access: It is my understanding that ALL LICENSED PROGRAMS will receive an email with a temporary password and validation link. Program owners will then be responsible for validating the email address in order to log into OCLQS. Once logged in the owner can then assign access to other employees as needed. This email will be sent to the email address that was in COLTS. Some of you may be thinking you already have an OLCQS account because you are a rated program, but while the new system is still called OCLQS it is not the same as the OCLQS you’ve been using for SUTQ. Carbon Monoxide Detectors: The new rules require programs to have carbon monoxide detectors on all floors where care is provided. This will be assessed at your inspection and is a moderate risk if you do not have one. I realize this is a new rule and many programs may not have one so this is just a reminder that you need one now . It needs to be installed and operational at the time of your inspection. Disaster Plans: This is a new requirement. All programs now need a written disaster plan that is available to all employees that includes procedures for various emergency & disaster situations as well as specific detailed information. Please review these requirements in Rule 5101: 2-12-16 H #1 & #2 to ensure compliance at your next inspection. Second Staff Member: There is no longer a provision for a second adult as in old rule. The new rule requires a second employee to be present at all times children are present regardless of ratio. The second person must be an employee of the program and readily accessible in the same building. Please let me know if you have any questions about how this pertains to your program.

FBI Checks: The new rule requires that FBI checks now be renewed every 5 years just as BCI. Programs will need to ensure they are tracking expiration dates and ensuring that employees receive both background checks at the time of the employee’s 5 yr. renewal. Rehab Standards / Court documentation: Please be sure to review the new rule requirements around prohibited offenses and offenses that are no longer eligible for rehabilitation. Additionally, if you have a staff person who met rehab standards in the old rules, you will need to complete the new rehabilitation paperwork to ensure that the staff person meets new requirements. If not, the staff person would not be eligible for employment after 4/1/17. Also note in the new rule programs are now required to obtain all proof that is needed to verify rehab standards have been met. No longer can we accept the staff person’s word that fines were payed, they were released from probation, etc. Court documents attesting to these types of things will be required. Programs are responsible for obtaining this information. Review Rule 9, Appendix A. Transportation / CPR: New rule now requires that a person trained in CPR must be present in the vehicle on all field and routine trips. Blankets in Cribs: Blankets are no longer allowed in cribs for children under 12mos. of age. Only wearable sleep sacks will be permitted. Swaddler blankets that have Velcro flaps will be permitted only for infants that cannot yet roll over. Infant Food: No solid foods (including cereal) may be given to infants under 4mos. of age without written permissions from the child’s physician. Water Temperature for Bottles: Programs using crock pots to heat bottles must ensure the water does not exceed 120 degrees. Non-Emergency Medication Administration: Programs cannot administer the first dose of medication to a child. The first dose must take place at home with the child’s parents. This does NOT mean the first dose daily but instead means the first does of any new medication. For example: Joey is prescribed drops for Thrush. His mom leaves the doctor’s office, picks up the medication and returns him to the center. Mom completes paperwork for medication administration and asks the program to complete his first dose of this new medication. The program cannot do so. The parent must administer the first dose. **The intent of this rule is that the parent administers the first dose and watches for any potential reaction to the medication so having the parent do it before she leaves the center isn’t appropriate.**