UTHF Planning Meeting
Date: June 12, 2007 Time: 6:30PM-9:00PM Location: TECO, Science & Technology Division
Chair Martin Chen Attendees Martin Chen, JJ Lee, Simon Ma, Tim Lin, Albert Wan, Hsing- Yi Jan, Alex Hsu, John Yu, Joseph Yang, Ya-Mei Chang Meeting Minutes Hsing-Yi Jan
Agenda
1. Conference Theme, Time and Place
Theme The Trends of Wireless World Time Oct. 20, 2007 Place Marriott Santa Clara
The planning committee finalized the conference location selection during the past few weeks. After evaluating Beltimore Hotel & Suite (Santa Clara), Doubletree Hotel (Santa Clara), Marriott Santa Clara Silicon Valley, Santa Clara Convention Center, and Hyatt at Santa Clara, it was decided that Marriott offered the most ideal floor plan and arrangement, and the conference room rental fee is compatible to the Santa Clara Convention Center, which is the cheapest among all the choices.
Contract was signed on June 1, 2007.
ACTION ITEM: Hsing-Yi will try to request 10-20 parking vultures from Marriott for conference organizers and volunteers. o Cost: $8,624 (if 150 people), $10,627 (if 200 people)
2. Identified “Wireless Trends”
o There was concern that the title “Trends of Wireless World” is too vague and broad. Suggestions such as “Wireless Technology and Market Trends” by John Yu, or “using the word ‘impact’ in the title” by Tim Lin. o Dr. Yang explained to the committee that the original concept of the 2007 UTHF conference topic was to make it as general as possible, after 2 years of more specific UTHF topics. The idea is to provide the overview of technology, application, market in wireless field, and to give the attendees the general perspective on the future & trend of the field. Therefore, the proposed title was intended to be brad and general. o It was agreed that it’s more powerful to have a short and precise conference title. Therefore, the “Trend of the Wireless World” will be kept as the main conference title. However, the committee also liked the proposal by Albert to have a subtitle which includes keywords such as “technology, market, impact, application”.
ACTION ITEM: The program committee will come up with potential subtitles for discussion and approval during the next meeting.
3. Status of speaker identification & invitation
o JJ provided the “speaker identification / invitation status” working sheet to and group, and updated the team with the progress. Currently invitation was sent to Dr. Jonesee Lee (ITRI) and awaits further feedback or confirmation. Dr. PC Ho (III) is helping the team to identify speaker from III. It’s confirmed that Sophia Liu accepted the invitation. o The committee will continue to identify and invite speakers. The goal is to have 7-9 speakers for the 2007 UTHF conference. o The team agreed that 2 speakers (ITRI and III) from Taiwan should be sufficient when the target is 7-9 speakers total. However, the committee did not rule out the possibility of having a “superstar” speaker from industry in Taiwan, if such person can be identified and invited. o It was recommended that the “Wireless for healthcare” and “Wireless Sensor Networks” could be combined into one track. o With the conference room and lunch room setup, it’s possible to have a keynote speaker during lunch. Currently, the thinking is as follow: Keynote (#1) AM Speaker (#2) Speaker (#3) Lunch Potential Keynote? (#8) Speaker (#4) Speaker (#6) PM Speaker (#5) Speaker (#7) Penal Discussion
o JJ recommended an 1.5-2 hour penal discussion. Invited speakers who are willing to stay till late afternoon will be the penal members. If the responses from the speaker invitations were better than expected, we could use the additional speakers in the penal discussion. o The committee will focus on local speakers. However, if heavyweight speaker could be invited and his/her company is willing to sponsor the UTHF event, the committee should extend the speaker invitation to out-of-state candidates.
4. Web Site setup o The committee agreed that the tem should start the 2007 UTHF website setup as early as possible. Background information, such as introduction, flyer, event date, location, can be the foundation for the website.
ACTION ITEM: Alex will start to work on the website construction.
5. Conference poster, exhibitor page o It will be good to start working on conference flyer and exhibitor page to promote the event and to get additional funding from potential exhibitor.
ACTION ITEM: Hsing-Yi will get information from Marriott regarding the capacity of the hallway area for exhibitor (i.e size of the table, and the number of the table allowed.) Martin and Hsing-Yi will start working on the exhibitor page.
6. Others o The committee should start to think about the registration fee, as it could be one of the info. On the preliminary website. o Dr. Yang proposed that the committee could think about how to create a “wireless flavor” to the 2007 UTHF event— free-give-away or display that gives people the atmosphere of wireless world.