GAINESVILLE-ALACHUA COUNTY REGIONAL AIRPORT AUTHORITY MONTHLY MEETING Highlights Airline Terminal - Restaurant Thursday, September 18, 2003, 5:00 p.m.

Call to Order by the Chair Chair Bainter called the meeting to order at 5:05 p.m.

Invocation: Mr. Bob Gailey of the University of Florida Christian Campus House delivered the invocation.

Pledge Of Allegiance: Chair Bainter led the Pledge of Allegiance.

Authority Members Present at Roll Call: Pat Bainter, Billy Brashear, C.B. Daniel, Jim Gallagher, Janice Honeyman-Buck, Jon Morris, Jim Stringfellow, Bob Todd and Marilyn Tubb.

Determination of a Quorum It was determined that a quorum had been reached.

Approval of Meeting Highlights of August 21, 2003 Mrs. Tubb moved to approve the meeting highlights of August 21, 2003. Dr. Morris seconded the motion. Motion passed.

Adoption of the Agenda Chair Bainter noted that staff had added a twelfth (12th) agenda item to the Airport Business section of the agenda. Item # 12 is the acceptance of a U.S.D.O.T. grant.

Mr. Stringfellow moved to adopt the amended agenda. Mrs. Tubb seconded the motion. Motion passed.

Citizens Input – Non-Agenda Items - None

Airport Authority Input – Non-Agenda Items Dr. Gallagher thanked Mr. Bainter for his service and leadership as Chair of the GACRAA Board for the past two years.

Dr. Gallagher reported that the SATS Lab equipment was moved to Keystone Airport when University Air Center (UAC) moved into the FBO terminal. Dr. Honeyman-Buck stated that she would follow-up with the SATS Lab organization to determine if they would consider another site at Gainesville Regional Airport.

Consent Agenda The following Consent Agenda items were approved with the adoption of the agenda:  Operating Letter of Agreement with Mountain Air Cargo - Approval of the Operating Letter of Agreement between GACRAA and Mountain Air Cargo, and authorization for

1 the Chief Executive Officer to execute all documents necessary for operation of aircraft associated with the FedEx operation at Gainesville Regional Airport.  FAA Lease Agreement # DTFA06-03-L-04049 – Localizer / Glide Slope / Medium Intensity Approach Light System Runway Indicator Lights / Middle Marker Facility – Approval of the agreement and approval of its execution by the Chief Executive Officer upon review by the Attorney for the Authority.  Extension of License Agreement Allowing Use of Airport Lands for Archery Range – Approval of a two-month extension to the License Agreement with the City of Gainesville for Archery Range property, and authorization for the Chief Executive Officer to execute all documents necessary for such an extension.

Airport Business:

Information Items Mr. Crider introduced Mr. Ken Williams, the new Atlantic Southeast Airlines (ASA) station manager assigned to Gainesville Regional Airport. Mr. Williams stated that he served in the U.S. Marines and recently transferred to Gainesville from the ASA operation at Gulfport-Biloxi International Airport.

Mr. Penksa reported that only one (1) owner had not received a permit for his relocated Port-A-Port. He mentioned that the permitting process has been delayed due to the notion that the Port-A-Ports have been relocated to a flood plain according to the City’s topographical maps. This issue is in the process of being resolved.

Mr. Crider reported that Gainesville Regional Airport has been selected as an Automatic Dependent Surveillance Broadcast (ADS-B) site. Gainesville is one of only five sites selected in Florida, and Florida is the only state besides Alaska that has this system. The system provides pilots with traffic and weather information.

Mr. Crider reported that additional payments to Hipp Construction have been made for the GA Ramp Rehabilitation project; the balance still owed to Hipp Construction is approximately $110,000 plus interest since March 2003.

Mr. Crider reported that the Airport recently received an FAA AIP grant for $5.1 million. This sum includes $2.8 million in FY03 discretionary funds; Mr. Crider stated that federal funding advocacy efforts by Winston and Strawn, LLP contributed to the award of the discretionary funds.

Mr. Marc Skillman, R. W. Armstrong & Associates, reviewed the tentative timeline for the Runway 10-28 Rehabilitation project. The tentative schedule for the project is:  Week of September 29 – Pre-design meetings with FDOT and FAA officials.  December 8, 2003 – Advertise  January 8, 2004 – Receive bids and award contract(s).  Early February 2004 – Issue notice to proceed.  Late March / Early April – Construction begins. The construction phase will occur after Gator Nationals and UF’s basketball season are concluded. R.W. Armstrong & Associates estimates that the construction will take place 24 hours per day for ten days. R/W 10-28 will be out of service during the construction.

2 The present pavement will be pulverized, re-graded, compacted and then a new six-inch layer of asphalt will be applied over the compacted material.

Mr. Crider reported that Ocala International Airport is pursuing congressional support to secure U.S. Customs services and port of entry status for Gainesville Regional Airport. Ocala International Airport, which currently pays for U.S. Customs services, wishes to share this cost with Gainesville Regional Airport and Leesburg Airport.

Mr. Crider reported that passenger traffic levels for August 2003 were 10.1% lower than August 2002. For the period January – August 2003, passenger traffic was 8.2% lower than the same period last year. He stated that traffic shows signs of increasing in September.

Mr. Crider reported that fuel flowage is also down versus last year. Fuel flowage for August 2003 was 19.6% higher than August 2002. For the period January – August 2003, fuel flowage was 3.9% lower than the same period last year.

Chair Bainter reported that the U.S. Department of Transportation announced that Gainesville Regional Airport will receive a $660,000 grant awarded under the USDOT Small Community Air Service Development Pilot Program (agenda item # 12). Chair Bainter recognized Mrs. Tubb, Mr. Daniel and former authority member Mr. Mac McEachern for their roles in the conception and execution of the “Ticket Trust” campaign which is believed to be an integral component of the Airport’s application for the funding.

Election of Officers Mr. Daniel reported that the Nominating Committee met at 4:30 p.m. on August 21, 2003. Mr. Daniel stated that the Nominating Committee unanimously nominated the following slate of candidates for the FY2003-2004 year:

 Jon D. Morris – Chair  James L. Stringfellow, Sr. – Vice Chair  T. James Gallagher - Secretary/Treasurer

Chair Bainter opened the floor for nominations. Hearing none, he closed the floor for nominations.

Mrs. Tubb moved to vote on the slate presented by the Nominating Committee. Dr. Honeyman- Buck seconded the motion. A roll call vote followed: Dr. Honeyman-Buck – aye, Dr. Gallagher – aye, Mr. Daniel – aye, Dr. Brashear – aye, Dr. Morris – aye, Mrs. Tubb – aye, Mr. Todd – aye, Mr. Stringfellow – aye, and Mr. Bainter – aye. Motion passed 9-0.

Mr. Bainter turned the Chair over to Dr. Morris.

3 Finance Report Mr. Gordon Rowell, Finance Manager, provided a report of the GACRAA budget and actual revenues and expenditures through July 31, 2003. He stated that YTD revenue is over budget and the YTD expenses are under budget.

He stated that preliminary reports received for August 2003 reflect an increase in passenger traffic, rental car revenue, and parking lot revenue.

Banking Resolution 03-008 Mr. Crider recommended that the Authority take action to authorize by resolution, its newly elected officers to execute Sun Trust Bank of North Central Florida signature cards.

Mrs. Tubb moved to approve Resolution 03-008; and authorize the Chair and Secretary/Treasurer to execute the appropriate documents on behalf of the Airport Authority, in substantially the same form as submitted, subject to the approval by the Attorney for the Airport Authority. A roll call vote followed: Dr. Gallagher – aye, Mr. Daniel – aye, Dr. Brashear – aye, Mr. Bainter – aye, Mrs. Tubb – aye, Mr. Todd – aye, Mr. Stringfellow – aye, Dr. Honeyman-Buck – aye, and Dr. Morris – aye. Motion passed 9-0.

General Aviation Committee Report Chair Morris reported that the General Aviation Committee met on September 9, 2003. He reported that based on staff’s recommendation, the committee agreed to hold a proposal from University Air Center (UAC) in abeyance until after the Gainesville Fire Department determines whether their management of the Fuel Farm is feasible. He reported that the proposed increase in T-Hangar, Sunshade and Port-A-Port pad rental fees will be considered at a General Aviation Committee meeting on October 8, 2003 at 6:00 p.m. (Staff note: This meeting has been rescheduled for October 16, 2003 at 6:00 p.m.)

Finance and Operations Committee Report Dr. Gallagher reported that the Finance and Operations Committee met on September 12, 2003 to consider the FY2003-2004 Budget.

Dr. Gallagher reviewed proposed revisions to the Schedule of Rates and Charges; the revisions were recommended by staff and endorsed by the Finance and Operations Committee. Among the major revisions were increases in landing fees:

Landing Fee per 1,000 pounds MCGLW Pre-10/01/03 Rate Effective 10/01/03 Rate Signatory Airlines $1.04 $1.09 Non-Signatory Airlines $1.30 $1.36

Mrs. Tubb moved to approve the proposed Schedule of Rates and Charges and review the Schedule as needed on an on-going basis. Mr. Bainter seconded the motion. Motion passed.

Mr. Jay Curtis, General Manager, University Air Center (UAC), requested that GACRAA take on the task of collecting the $0.055 fuel flowage fee instead of UAC. Mr. Crider agreed to consider this request.

4 Dr. Gallagher reviewed the major components of the proposed FY2003-2004 Budget. (Staff note: The FY2003-2004 Budget was distributed to Authority members on September 15, 2003.) Mr. Crider reported that the budget assumes that parking lot personnel would be cross-trained to assume security duties as needed at the terminal entrance.

Dr. Gallagher stated that the budget assumes that GACRAA would take over the management of the parking lot when the current contract with USA Parking expires on September 30, 2003. Personnel currently employed by USA Parking would be offered jobs with GACRAA.

Dr. Gallagher reviewed the Capital Improvement Plan and the sources of financing for the projects. He noted that the projected cash flow plan for capital projects is shown on page CIP-6.

Dr. Gallagher noted that the budget does not reflect the proposed increases in the T-Hangar, Sunshade, and Port-a-Port pad rental fees.

Chair Morris opened the floor for a public hearing on the FY2003-2004 budget and invited comments and questions. Hearing none, Chair Morris closed the public hearing on the FY2003-2004 budget.

Mr. Stringfellow moved to approve Resolution 03-009 approving the Airport’s budget for the period beginning October 1, 2003 and ending September 30, 2004; and authorize the Chair and Secretary/Treasurer to execute the appropriate documents on behalf of the Airport Authority, in substantially the same form as submitted, subject to the approval by the Attorney for the Airport. Mrs. Tubb seconded the motion. A roll call vote followed: Mr. Daniel – aye, Dr. Brashear – aye, Mr. Bainter – aye, Mrs. Tubb – aye, Mr. Todd – aye, Mr. Stringfellow – aye, Dr. Honeyman-Buck – aye, Dr. Gallagher – aye, and Dr. Morris – aye. Motion passed 9-0.

Mrs. Tubb moved to approve the Capital Improvement Plan as presented and review as needed on an on-going basis. Mr. Bainter seconded the motion. Motion passed.

Facilities and Planning Committee Report Mr. Stringfellow reported that the committee met at 4:00 p.m. on September 18, prior to the Authority meeting. Mr. Stringfellow stated that staff provided updates on the following projects, however no actions are recommended by staff at the current time:  Fuel Farm Management  Runway 10-28 Rehabilitation  Capital Improvement Plan  General Aviation Ramp Strengthening Project  Port-A-Port Relocation Project

Mr. Stringfellow reported that the committee recommends revising the Minimum Standards section regarding Self-Fueling Operators. Mr. Crider reported that the Joint Aviation Unit (JAU) has purchased fuel and is storing it in the Authority’s fuel system. He stated that the JAU has also purchased a 1,000-gallon mobile refueler to deliver fuel to its own aircraft. The Minimum Standards currently require a 1,500-gallon refueler. Mr. Crider recommends changing the Minimum Standards to require a 1,000-gallon refueler for self-fueling operators.

5 Mr. Stringfellow moved to approve changing the Minimum Standards for Self-Fueling Operators to require a 1,000-gallon refueler instead of a 1,500-gallon refueler. Dr. Honeyman-Buck seconded the motion. Motion passed.

Federal Funding Advocacy Consultant Request for Qualifications Mr. Crider reported that seven (7) firms responded to RFQ 03-004, Request for Statements of Qualification (RFQ) for Federal Funding Advocacy. Staff, with the assistance of Mrs. Tubb, the Federal Funding Board Liaison, developed an RFQ, per the direction of the Board at its July 17, 2003 meeting. Staff, after receiving the Statements of Qualification, reviewed the materials submitted and ranked the seven firms in relative order, based on the parameters defined in the RFQ. Mr. Crider reported that the number one ranked firm is Winston & Strawn, LLP.

Mrs. Tubb reported that she reviewed the proposals and endorsed the selection of Winston & Strawn, LLP.

Mr. Bainter moved to accept the ranking of the Statements and to give direction to the Chief Executive Officer to negotiate a three-year Agreement for Federal Funding Advocacy services with Winston & Strawn LLP, to be brought back to the GACRAA Board for approval. Mr. Daniel seconded the motion. A roll call vote followed: Dr. Brashear – aye, Mr. Bainter – aye, Mrs. Tubb – aye, Mr. Todd – aye, Mr. Stringfellow – aye, Dr. Honeyman-Buck – aye, Dr. Gallagher – aye, Mr. Daniel – aye, and Dr. Morris – aye. Motion passed 9-0.

Acceptance of FDOT Joint Participation Agreement Supplement # 1 F. P. Resolution 03-010 Mr. Crider reported that the Florida Department of Transportation (FDOT) had previously awarded state grant # 21675919401 in the amount of $100,000 for the design and rehabilitation of runway 10- 28 and parallel taxiway “E”. The FDOT has approved a request to increase this grant to $287,523.00 and fully fund the state-eligible 5% of the project, and has amended the description.

Mr. Stringfellow moved to approve Resolution 03-010 and accept a grant offer from the Florida Department of Transportation, authorize the Chair and Secretary/Treasurer to execute the Resolution, and authorize the Chief Executive Officer to enter into and sign such documents as may be necessary, including the Supplemental Joint Participation Agreement. Dr. Gallagher seconded the motion. A roll call vote followed: Mr. Bainter – aye, Mrs. Tubb – aye, Mr. Todd – aye, Mr. Stringfellow – aye, Dr. Honeyman-Buck – aye, Dr. Gallagher – aye, Mr. Daniel – aye, Dr. Brashear – aye, and Dr. Morris – aye. Motion passed 9-0.

Management Contract Extension Mr. Bainter reported that at the last Personnel Advisory Committee meeting, the group asked him to work on an extension of Mr. Crider’s management contract. The proposed management contract represents the relationship between GACRAA and Crider that exists today, but reflects the change in title from Director of Aviation to CEO, authorizes the use of an airport vehicle, and extends the contract to five years from this month, ending September 17, 2008 (three years and five months beyond the existing management contract).

Mr. Bainter moved to authorize the GACRAA Board Chairman to execute an Amended

6 Employment Contract with Richard Crider that will expire September 17, 2008. Mrs. Tubb seconded the motion.

Dr. Brashear requested clarification in paragraph 4C regarding the number of months of severance that would be due Mr. Crider. He recommended changing the language to limit severance to a maximum of thirty-six 36 months.

Mr. Bainter amended his motion to approve the contract with amended language limiting the amount of severance to thirty-six months. Mrs. Tubb, who seconded the original motion, accepted the amended motion. Motion passed.

An amended contract will be presented to the Board for approval at the October 2003 meeting.

Extension to the Agreement with City of Gainesville Mr. Crider reported that the Second Amendment to the Agreement between GACRAA and the City of Gainesville dated September 26, 1997 expires September 30, 2003. To align more closely the end of the Agreement with the expiration of benefits to GACRAA employees covered under the Agreement, and allow one City employee the opportunity to become eligible for City retirement, GACRAA and City management have agreed that a three-month extension of the Agreement to December 31, 2003 would be appropriate. This extension would also provide additional time to finalize a new agreement for City services beyond calendar year 2003.

Dr. Gallagher moved to authorize the GACRAA Board Chair to execute the Third Amendment to Agreement with the City of Gainesville. Mrs. Tubb seconded the motion. A roll call vote followed: Mrs. Tubb – aye, Mr. Todd – aye, Mr. Stringfellow – aye, Dr. Honeyman-Buck – aye, Dr. Gallagher – aye, Mr. Daniel – aye, Dr. Brashear – aye, Mr. Bainter – aye, and Dr. Morris – aye. Motion passed 9-0.

Acceptance of Small Community Air Service Development Pilot Program Grant from the US Department of Transportation – Resolution 03-011

Mr. Bainter moved to authorize the Chief Executive Officer to accept an anticipated grant totaling $660,000 in federal funding, and all necessary documentation associated with such a grant offer, subject to review and coordination with legal counsel. Dr. Honeyman-Buck seconded the motion. A roll call vote followed: Mr. Bainter – aye, Mr. Todd – aye, Mr. Stringfellow – aye, Dr. Honeyman-Buck – aye, Dr. Gallagher – aye, Mr. Daniel – aye, Dr. Brashear – aye, Mrs. Tubb – aye, and Dr. Morris – aye. Motion passed 9-0.

Tenant Reports Mr. Jay Curtis, UAC, reported that fuel sales are up; he stated that the UAC contract with the Military has been approved. He noted that he is expecting over sixty (60) transient aircraft to arrive for the Tennessee football game on September 20. He is also expecting additional piston aircraft traffic for the game. Mr. Curtis reported that all UAC employees will be on duty on Friday and Saturday, September 19 -20.

Mr. Bainter suggested hiring an aerial photographer to photograph the GA ramp on Saturday when the

7 ramp is full.

Dr. Lukowski reported that a site plan has been submitted to the City for the fuel tank and the maintenance hangar, and UAC is awaiting permits. Construction is expected to be completed in four months, once the permits are granted.

Authority Input Chair Morris asked Board members to submit their preferences for committee assignments to Mr. Crider.

Mr. Crider and Chair Morris presented Mr. Bainter with a plaque recognizing his two year term as Chair of the Authority. Additionally, Mr. Crider invited attendees to a reception honoring Mr. Bainter.

Airport Authority Attendance – No Issues

Adjournment There being no further business, Mrs. Tubb moved to adjourn the monthly meeting at 6:30 p.m.

GACRAA Monthly Meeting

______Jon Morris Date Chair

______T. James Gallagher Date Secretary/Treasurer

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