GOVERNMENT OF PAKISTAN REGIONAL DIRECTORATE OF NATIONAL SAVINGS, PESHAWAR

Tender Notice

1. Sealed tenders are invited for purchase of following branded equipment for Office of RDNS, Peshawar, from well reputed firms or their authorized dealers duly registered with income tax and sales tax and must be on ATL( Active Taxpayer's list) maintained by FBR.

S.No. Name of item Qty Specifications 1 Split AC (1.5 06 o Daikin / Acson, LG, PEL or equivalent will mounted Tons) with wireless remote control system, cooling at least 18000 BTU, air circulation at lelast 689 /1483 CFM, 03-Years comprehensive onsite warranty with maintenance and labour alongwith five year compressor warranty. Supply, installation and commissioning at designated site. o Out door Unit voice less than 55 db. o Air direction Control (Left / Right ). o 4 steps Auto Cool Fan / Dry o Indoor Temp. Display o Display On / Off o 24 Hours Timer & Auto Restart o Turbo Mode & Fan Mode 2 Generator 4 o Homage or equivalent ( 5- KVA) o Engine Oil consumption 2.72 L/hr o Output maximum 5-KV o Electric starting system o Lead Acid battery o Fuel Tank capacity 25L o Digital meter o Double muffler o Wheels & Handles o 01-year warranty 3 Steel Benches 20 o without cushion ( 3- Seaters, o Superior quality 32-Kg) o one year comprehensive onsite warranty 4 Staff Chairs 25 o High Back revolving Chair with seat and back fully upholster in Leatherite of approved colour. Imported PU arms and hydraulic base with imported 5 castors with knee tilt Mechanism alongwith one year comprehensive onsite warranty.

2. The detail of Tender may be obtained from undersigned during office hours or can be downloaded from www.savings.gov.pk

Assistant Director (HQ) Regional Director of National Savings, Qafila Road, Tehkal Payan, Peshawar 091-9218338 3:- Terms of Reference.

Terms of reference are outlined hereunder for general information and submission of bids for the requisite items. The Tender Notice is also available on PPRA website http://www.ppra.org.pk/ or CDNS website http:// www.savings.gov.pk/.

01 The Procurement method as per Public Procurement Rule 36(a) will be observed for this tender. 02 Bidders are required to submit a Bid Bond in shape of Call Deposit, Demand Draft, Pay Order or Bankers Cheque for a value of 2% of quoted price ( for each quoted item) in favor of Joint Director, Regional Directorate of National Savings, Peshawar alongwith the bidding documents. 03 If the successful bidder withdraws bid at any stage before finalization of tender, bid bond submitted by the bidder shall be forfeited and the contract shall be awarded to the next lowest evaluated bidder. 04 The firm should be registered on ATL with the FBR. NTN and Sales Tax number shall be mentioned in the bid and copies attached therewith. 05 The bidders should have their own well established workshop capable to provide after sales service /support. 06 The price inclusive of all taxes (where applicable) should be quoted in Pak Rupees. 07 Bidders are required to furnish photocopies of National Identity Card of their Proprietor. 08 The bidders shall furnish an affidavit on Rs.100/- stamp paper (original and latest) to the effect that the firm is not blacklisted from any Government Department. 09 The bid validity period should be up to 30-06-2018. 10 Late / incomplete receipt of bids shall neither be accepted nor entertained and shall be returned by hand at the time of opening of tenders, or by mail as the case may be. 11 The procuring agency reserves the right to increase or decrease the quantities of items. 12 This Directorate reserves the right to accept or reject any or all or a part of bid for which reason may be conveyed if desired in writing. 13 No transportation and carriage / mobilization charges will be paid for supply / installation of items at designated sites. 14 The items, which will be supplied, should be free from any defects and same as per approved samples provided / inspected before the execution of work. 15 The work, if done below standard will not be accepted and the firm concerned have to do it again up to the satisfaction of procuring agency at his own risk and cost. 16 Income Tax, including other applied taxes will be deducted at source as per Tax rules. 17 All the pages of bid documents must be signed by the authorized signatory of the bidder firm.

18. The successful bidders shall execute an agreement on Rs.500 stamp paper for award of contract within 15 days of supply order. The draft may be obtained from procuring agency. 19 The payment shall be made on submission of bill(s) for the items supplied and on satisfactory completion of the job as per government procedure. 20 After supply / delivery and installation of items, during the inspection / verification, if any fault found in supplied items, procuring agency reserve the rights to stop the payment, forfeit the bank guarantee, blacklist the firm or may ask to replace faulty item(s) with good item(s). 21 The bids should reach this Directorate up to 11:00 A.M. on 19 th February, 2018*, which will be opened at 11:30 am on the same day in Building No.1, Qafila Road, Tehkal Payan, Peshawar, in the presence of bidders or their representatives who wish to attend the proceedings. 22 The unconditional / irrevocable Performance Guarantee equal to 10 % of the contract value in shape of CDR from any scheduled bank in favor of Joint Director, Regional Directorate of National Savings, Peshawar valid for contract period shall be provided by the successful bidder on or before submitting invoice(s). The PBG may be released after successful completion in the contract period or may be for fitted in case of poor performance by the bidder. 23 The bidders are required to furnish a copy of Original Equipment Manufacturer (OEM) relationship certificate for all electrical items supplied. 24 The bidders are required to mention experience (in years) for supply of the same equipment and furnish supporting documents. 25 The bidders are required to furnish financial documents / statements describing the annual business turnover of the firm for the last three years. 26. No proxy will be allowed to participate in bidding process. 27. No tender will be sold by the successful vender. 28. In case of tie the tender will be decided on technical and financial evaluation basis. 29. Each and every tender must be in separate envelope clearly marked the item for which tender is submitted.

Assistant Director (HQ) Regional Director of National Savings, Qafila Road, Tehkal Payan, Peshawar 091-9218338 2. Scope of Work

The proposed tender is for Provision/Supply, Installation, Commissioning and Testing of Physical Assets as well as provision of support services, at Regional Directorate of National Savings (RDNS) as well as NSCs (Detail will be provided later on ) mentioned above. The procuring agency reserves the right to test/ inspect the equipment anywhere (at ware house of supplier or at RDNS etc.) jointly with supplier team or independently through its purchase committee.

Important Note:

a. Procuring Agency reserves the right to accept or reject any or part of bid or all bids for which the reason may be conveyed if desired.

b. The inspection of stores/ demonstration of quoted items will be carried out by the Procuring Agency, if desired.

c. Poor compliance of any requirements and guidance (other than specifications of equipment where 100% compliance of minimum requirement is mandatory) mentioned in this Tender may affect the ranking.

d. Each page of bid must be signed and stamped by vendor.

e. The incomplete or conditional tenders would not be accepted and is liable to be rejected and No any document will be accepted after bids submission deadline.

3. Implementation & Payment Schedule

(i) Issuance of supply order to successful vendor.

(ii) Signing of Agreement/contract within 10 days after issuance of supply order.

(iii) A penalty shall be imposed as 1% per month of value of delayed items.

(iv) Supply of item at RDNS within two weeks of issuance of supply order.

(v) Inspection/ testing of supplied items shall be carried out as per the convenience of Procuring Agency.

(vi) Submission of un-conditional Pay Order / Bank Draft equal to 10% of total contract price, in favour of Joint Director Regional Directorate of National Savings, Peshawar account No. SA-640, valid for one year from the date of supply. The Pay Order / Bank Draft shall be submitted on or before raising invoices.

(vii) Submission of invoices (along with related documents) against supplied items. (viii) 100% payment against inspected supplied items. as per government procedures

(IX) Release of Pay Order / Bank Draft after successful completion of warranty period of one year.

4.1 Financial Capabilities

The National Tax Numbers and Sales Tax Registration Numbers of the company and/or partners should also be indicated (Photo copies of concerned documents should be provided). 4.2 Relevant Experience

Bidder should have relevant experience of such work with Government / Semi Government / Autonomous or Financial Sector Organization. Photocopies of proofs of such work may also be attached. Deliverables

Besides the agreement, Pay Order / Bank Draft, supplied items, support plan for warranty period etc, the vendor shall provide user manual / technical manuals / brochures, drivers / CDs etc; and other related material of supplied item if any.

4.3 Support Capabilities. The bidder should indicate the support capabilities, abilities and technical strength to be provided during warranty period of item. The selected vendor has to provide one year on site service, Support (including but not limited to installation, configuration of devices as per the requirement of the procuring agency), replacement, identification and removal of defects including periodical Preventive and Corrective Maintenance (PCM).

This activity i.e PCM shall be carried out at least once in every quarter in addition to normal maintenance required as per norms & guidelines of Manufacturer by the supplier without waiting any call from the customer

a) Conduct preventive/ periodic maintenance (including inspection, testing, satisfactory execution of all diagnostics and necessary repairing of the equipment)

b) Cleaning and removal of dust and dirt from the interior and exterior of the equipment

c) Trouble shooting of any problem of all supplied equipment and rectification of the same.

It will include providing Help Desk support for technical issues.

The detailed support plan should also include the following information other than mentioned above: Support Plan:

S.No. Replaceable Response time (in hours / Yes / No days ) and equipment will be operational 1 Replacement of faulty item Within three days 2 Return of origional item after Within five days removal of fault 5.1 Pay Order / Bank Draft. The successful vendor has to submit an un-conditional Pay Order / Bank Draft, a sum equivalent to ten percent (10%) of the total contract value. The Regional Directorate of National Savings, Peshawar (customer) reserve the right to forfeit the amount of Pay Order / Bank Draft on unsatisfactory performance of supplier or in case of any breach of contract besides black listing the supplier or any other action under the law or all. 5.2 Currency All currency in the proposal shall be quoted in Pak Rupees (PKR). 5.3 Withholding Tax, Sales Tax and other Taxes/Levies/ Duties The bidder is hereby informed that the Government shall deduct tax / duties at the rate prescribed by tax authorities, from all payments for services rendered and /or purchase/supply by vendor who signs the contract with the Government. The vendor will be responsible for payments of all taxes/ duties etc. on transactions and/or income, which may be levied by government from time to time. All hardware equipment should have one year comprehensive on site (replacement) warranty including parts and labour (service)/ support, as stated in specifications of item procured. 6.1 Contracting The selected vendor will submit Contract for which draft may be obtained from Procuring Agency within ten (10) days of issuance of Supply Order. 6.2 Governing Law This tender shall be governed by and construed in accordance with the laws of Islamic Republic of Pakistan. The Government of Pakistan and all bidders responding to this tender and parties to any contract executed pursuant to this tender shall submit to the exclusive jurisdiction to Courts at Peshawar. Note:- The proposal of bidder which is blacklisted from any government entity will not be considered. 6.3 Delivery Time Delivery of the Items would be completed within two weeks after issuance of supply order. No transportation / Carriage / mobilization charges will be paid for supply / installation of items at designated sites. 6.4 Penalty In case of delay in delivery of equipments, the Procuring Agency reserves the right to impose 1% (One Percent) per month penalty of value of delayed equipment to vendor. The procuring agency reserves the rights to relax the penalty clause in case of satisfactory written justification/ evidence provided by vendor for delay. 6.5 Technical evaluation Preliminary scrutiny (Initial Screening) of bids will be done on the basis of following parameters which are pre-requisites; non-compliance of any of following clause shall disqualify the vendor straight away. 6.5.1 Have been in the same business for at least three years. 6.5.2 The company is registered with Tax Department (Income tax, Sales tax etc) and maintained on ATL of FBR.

6.5.3 Affidavit on stamp paper (original and latest) of Rs. 100/- showing that bidder is not black listed from any government department and no suit is pending in any court of law.

6.5.4 Bid security separately for each item @ 2% of bid amount.

6.5.5 The specifications of quoted items should be equal/higher as compared with required specifications. Note: After closing date and time no bid will be entertained.

7. Mode of Delivery of Bids and Address

Proposals shall be delivered by hand or courier so as to reach the address given above by the due date and time.

Assistant Director (HQ) Regional Director of National Savings, Qafila Road, Tehkal Payan, Peshawar 091-9218338