Report Format for Select Committee Meetings

Capital Programme – Title of Report: Item 13 Outturn Report 2004/05 Report to be Executive considered by: Forward Plan Ref: EX0908

This item supports all of the Council’s Corporate Plan Priorities. Corporate Plan Priority: The proposals contained in this report will help to achieve the above Corporate Plan priorities by : ensuring that the Council’s capital resources are effectively managed.

Purpose of Report: To report the outturn on the Council’s Capital Programme for 2004/05. Recommended Action: 1) To note the report and to ask the Strategy and Commissioning Select Committee to undertake further review of the slippage with an emphasis on those major projects where a significant budget has slipped and it may be due to insufficient staffing capacity. The Select Committee are also asked to review those projects that have been completed to plan so that it is possible to identify key learning points for the future. 2) To ensure that in future where large capital projects are being undertaken the Ward Member is actively involved or consulted. 3) To note the underspend on the Capital Programme for 2004/05 and to return this underspend to the Capital Fund. 4) To note the carry forward and slippage in the Capital Programme for 2004/05 and to carry this forward to the 2005/06 Programme. 5) To note progress with the Asset Disposal Programme for 2004/05 and that those schemes that are yet to complete are carried forward to the 2005/06 Disposal Programme.

Reason for the decision to To inform Members of the Council’s performance in be taken: delivering the Capital Programme for 2004/05. List of other options None considered: Key background  Capital Strategy and Programme 2003/04 – 2005/06 documentation:

West Berkshire Council Executive 14 July 2005  2004-05 Year End Budget Monitoring Report

Portfolio Councillor Laszlo Zverko Member: Tel. No.: (0118) 9417355 E-mail [email protected] Address:

Contact Officer Details Name: Nick Carter Job Title: Corporate Director (Strategy and Commissioning) Tel. No.: 01635 519103 E-mail [email protected] Address: Implications

Policy: This report reflects the Council’s agreed Capital Programme for 2004/05. There are no policy implications. Financial: As indicated in the report Property: Property implications are outlined in the report where applicable. Risk Management: Risks associated with the management of the Council’s Capital Programme are managed by the Capital Group. The production of monthly monitoring reports is just one method used to manage potential risks that have been identified.

West Berkshire Council Executive 14 July 2005 Supporting Information

1. Background

1.1 This report sets out the outturn performance for the Council’s Capital Programme for 2004/05 and encompasses the following:  a budget summary for the Council Funded (Appendix 13(a)) and Externally Funded Programme (Appendix 13(b));  A breakdown of the 2004/05 Capital Programme Outturn; (Appendix 13(c))  A review of performance as shown by conformance to budget and planned completion (Appendix 13(d));  details of individual schemes that fall within one of the following three categories: (1) schemes that are under/overspent by 5% or more of the agreed total budget; (2) projects that are behind schedule; (3) all projects with a budget in excess of £250,000 per annum (see Appendix 13(e) & 13(f))

The format of the report reflects that requested by the Strategy and Commissioning Select Committee. Members should note that Appendices 13(e) & 13(f) are exception reports and therefore do not include all of the capital schemes within the programme.

2. Summary of Performance

Capital Programme - 2004/05

2.1 Appendices 13(a) and 13(b) reveal that the financial management of the Capital programme remains sound with very few schemes overspending and an overall underspend being achieved across the Programme as a whole. Appendix 13(c) provides further detail and shows that £12.4m of the £32.3m capital budget for 2004/5 will carry forward to 2005/6. This includes both Council-funded and externally-funded schemes. This carry forward includes schemes that were never planned to complete in 2004/5 (these schemes account for £4.6m of the £12.4m total), and those schemes which have reached practical completion but for which the final account has not yet been cleared (these account for £1m of the £12.4m total

2.2 The remaining projects are running late and targets will need to be slipped into 2005/6 to allow them to complete. This category accounts for just over half of the £12.4m and encompasses 62 schemes, 34% of the total number of schemes in the 2004/05 Capital Programme. The level of slippage is greater for the Council-funded Programme than for the externally-funded Programme and is similar to the previous year (2003/04).

2.3 Whilst slippage in the Capital Programme is always inevitable, it is felt that there is scope to reduce it. This issue has already been considered by the Strategy and Commissioning Select Committee and Capital Group and both feel that it would be helpful to conduct a more detailed analysis into those projects where slippage has occurred. A report could then be prepared for the Executive in the Autumn

West Berkshire Council Executive 14 July 2005 looking at the causes of the slippage and whether any remedial action can be taken to reduce it in 2005/06. The recommendations reflect the suggested approach.

Asset Disposal Programme

2.4 Appendix 13(g) sets out progress with implementing the 2004/05 Asset Disposal Programme. When the Programme was agreed in March 2005, it was envisaged that two schemes slipped from 2003/04 would complete during the year. Part A of Appendix 13(g) confirms that this has happened although the Old Bluecoats School in Thatcham was transferred to Thatcham Town Council and not disposed of on the open market. This was agreed by the Executive.

2.5 Part B shows those schemes that were due for disposal during 2004/05. Where disposals have taken place these have generally brought in a receipt higher than originally envisaged. In some cases there has been a delay in disposing of the property either for legal or planning reasons, although in many cases the receipt is still expected albeit at a later date.

2.6 In the case of 88 Newtown Road, the scheme was withdrawn because it was subsequently agreed that the Bridgeway PRU, which is currently located at the Newbury Day Centre site, would be better located at this property. This has meant that an alternative provision has not had to be accommodated through the Capital Programme.

2.7 Part C of Appendix 13(g) shows project-specific disposals that were added to the Programme during the course of 2005/06. This list included two sites linked to the Shaw House redevelopment which have yet to be sold.

Appendices

Appendix 13(a) – Capital Budget Monitoring for Council Funded Schemes: Summarised by Corporate Plan Priorities Appendix 13(b) – Capital Budget Monitoring for Externally Funded Schemes: Summarised by Corporate Plan Priorities Appendix 13(c) – Breakdown of the 2004/05 Capital programme Slippage Appendix 13(d) - Illustration of Project Timing and Budget Appendix 13(e) – Exception Report for Council Funded Schemes Appendix 13(f) – Exception Report for Externally Funded Schemes Appendix 13(g) – Asset Disposal Programme

Consultation Responses

Local N/A Stakeholders: Officers Caroline Gray, Capital Group, Corporate Board C o n

West Berkshire Council Executive 14 July 2005 s u l t e d : Trade Union Not consulted to date

West Berkshire Council Executive 14 July 2005 Appendix 13(a)

Capital: 2004/05 Budget Monitoring: Carry Forward Summary by Objective

l e d 5 e o n a g n Month 12 – Period ending 31 March 2005 0 t r o -

4 g f p d r

0 n m d p n i a

i g 0 n r s l e n e g n 2 a s u r e i s p Y

n t t F i e u r s i

m t l o n y n o a r

t f e e a u n

e 1 t w h R t o i a d v

c a c e p p n n o g S c / g s a a e e n r a t i d h C p s e t e t d u S l d c n B p n e u j U m F o o r P C

Total Council Funded Schemes S1 Providing strong community leadership 25,000 20,000 -5,000 0 0 0 0 S2 Tackling all forms of social exclusion across 71,980 53,864 0 10,556 0 7,560 0 the District S3 Promoting independence for older people and 732,870 62,266 586 606,310 0 64,880 0 people with disabilities S4 Achieving better & fairer outcomes for 6,351,850 2,910,596 -63 340,840 314,301 2,786,05 0 children and young people 0 S5 Ensuring that the street environment is 2,382,840 2,133,736 44 66,776 96,957 85,415 0 clean, well maintained and safe S6 Increasing the provision of homes that are 0 0 0 0 0 0 0 affordable to those on low incomes S7 Promoting safer communities 0 0 0 0 0 0 0 S8 Improving transportation 2,433,410 1,718,208 1 348,499 96,241 270,463 0

West Berkshire Council Executive 14 July 2005 S9 Enhancing sustainability of the W.B. 0 0 0 0 0 0 2,277,51 community & preserving local environment 7

S10 Creating attractive and vibrant town centres 532,610 215,888 5,658 0 97,380 225,000 0 Other non-strategic priorities 1,729,671 1,251,408 178,397 141,250 0 515,410 0 Annual Provisions 5,316,030 4,296,897 -143,032 0 109,688 766,413 0 Subtotal 19,576,2 12,662,8 36,591 1,514,23 714,567 4,721,1 2,277,5 61 63 1 91 17 Appendix 13(b)

Capital: 2004/05 Budget Monitoring: Carry Forward Summary by Objective

e 5 d d g r g g g

Month 12 – Period ending 31 March 0 n n a n d i n n - a i i e e E s s n n

t 4 t y p n p i 2005 e r r u

0 n s p n a u a F

i 1 0 m u t

l a r e l w e 2 o e S e p n Y

a a c h

s t r R v a i

c c o e o o h s t p f a g t / S t

r a l e n t c d l i n e e a C e e r n p d

o j d n g o e i n o o n f m t d r p u U m o u P S F C B Total Externally Funded Schemes S1 Providing strong community leadership 0 0 0 0 0 0 0 S2 Tackling all forms of social exclusion 288,080 217,451 -6,415 0 4,762 59,452 0 across the District S3 Promoting independence for older 0 0 0 0 0 0 0 people and people with disabilities S4 Achieving better & fairer outcomes for 6,968,92 4,355,40 -77,454 903,050 129,570 1,503,44 0 children and young people 0 4 0

West Berkshire Council Executive 14 July 2005 S5 Ensuring that the street environment is 896,380 636,968 -1 0 171,340 88,071 0 clean, well maintained and safe S6 Increasing the provision of homes that 0 0 0 0 0 0 0 are affordable to those on low incomes S7 Promoting safer communities 33,450 20,445 -5 0 0 13,000 0 S8 Improving transportation 366,560 180,777 0 0 0 185,783 0 S9 Enhancing sustainability of the W.B. 912,623 692,758 0 0 0 219,865 0 community & preserving local environment S10 Creating attractive and vibrant town 119,430 119,437 7 0 0 0 0 centres Other non-strategic priorities 3,149,61 918,877 67 2,182,782 0 48,020 0 0 Subtotal 12,735, 7,142,11 - 3,085,83 305,672 2,117,6 0 053 7 83,801 2 31

West Berkshire Council Executive 14 July 2005 West Berkshire Council Executive 14 July 2005 West Berkshire Council Executive 14 July 2005 Appendix 13(c) Breakdown 2004/05 Capital Programme Outturn Internal External Total

2004/05 Capital Budget £19,576,261 £12,735,053 £32,311,314 (includes slippage from 2003/04)

Spend – 2004/05 £12,662,863 £7,142,117 £19,804,980

Under/overspend – 2004/05 £36,591 £(83,801) £(47,210)

Carry forward to 2005/06 £6,949,989 £5,509,135 £12,459,134 (see below)

Internal Schemes No of % of Cost of % of Cost of delayed Delayed Slipped Delayed Schemes Schemes Schemes Schemes Carry forward on Planned 20 27% £1,514,231 21.7% - Life of more than 1 year Carry Forward – Scheme 21 28% £714,567 10.3% complete but awaiting final accounts Genuinely delayed - 33 45% £4,721,191 68% slippage Total 74 100% £6,949,989 100% External Schemes No of % of Cost of % of Cost of delayed Delayed Slipped Delayed Schemes Schemes Schemes Schemes Carry forward on Planned 13 26% £3,085,832 56% - Life of more than 1 year Carry Forward – Scheme 8 16% £305,672 5.5% complete but awaiting final accounts Genuinely delayed - 29 58% £2,117.631 38.5% slippage Total 50 100% £5,509,135 100% Internal & External Totals Carry forward on Planned 33 £4,600,063 37% - Life of more than 1 year Carry Forward – Scheme 29 £1,020,239 8% complete but awaiting final accounts Genuinely delayed - 62 £6,838,822 55% slippage

West Berkshire Council Executive 14 July 2005 Total 126 £12,459,124 Internal External Total

2005/06 Capital Programme £14,248,000 £8,880,300 £23,128,300 (excluding 2004/05 slippage)

2003/04 Slippage £7,233,820 £3,880,710 £11,114,530

West Berkshire Council Executive 14 July 2005 West Berkshire Council Executive 14 July 2005 Project Budget 0.50%, Project Timing 1% 16%, 16%

83.50% , 83%

Key R No of projects that have overspent the agreed budget, irrespective of the overspend amount. Key A No of projects that have a life of R Projects that will not complete by the more than 1 year that are currently agreed date overspent but which are set to A Projects that have a planned life of more return within budget by completion than 1 year, which are currently running G No of projects which are within late but expect to be completed on time. budget G Projects that have been completed on time, some schemes are still awaiting Figure 1 final accounts however. Please note that the net underspend (£47,210 ) is made up of an overspend of Figure 2

West Berkshire Council Executive 14 July 2005 Appendix 13(e) COUNCIL FUNDED PROJECTS BUDGET AND TIMING  Table 1 highlights those items in the Capital Programme that have under/overspent by 5% or more of total budget and projects with a budget in excess of £250,000 per annum.  Table 2 highlights those items in the Capital Programme that will carry a budget forward as the project has a life of more than one year  Table 3 highlights those items in the Capital Programme that have been completed but the final invoices are still outstanding  Table 4 highlights those items in the Capital Programme that have been delayed and will be slipped into 2005/06

Table 1

TABLE 1 – COUNCIL FUNDED PROJECTS THAT HAVE OVER/UNDERSPENT BY 5% OR HAVE BUDGET IN EXCESS OF £250,000

Project g Budget Spend Budget St Completi Timing Comments n i

d for to Year Status ar on Status n 2004-05 End (£) t Date u

F (£) Da te S1 Providing Strong Community Leadership l i

Parish Planning c £25,000 £20,000 Apr 04 Mar 07 Amounts of £5k awarded to the n

u parishes through the LSP o

C -£5,000

Total for exemption -£5,000 £0 reporting

S3. Promoting independence for older people and people with disabilities

West Berkshire Council Executive 14 July 2005 TABLE 1 – COUNCIL FUNDED PROJECTS THAT HAVE OVER/UNDERSPENT BY 5% OR HAVE BUDGET IN EXCESS OF £250,000

Walnut Close Office c £0 £332 Dec 04 Mar 06 To be funded from social services n

Conversion u grant o

C +£332 l i

Disabled Parking c £0 £27 Ap Mar 07 Not commenced yet. Part of 3 year n

Provisions u r programme o

C +£27 04

+£217 £0 Variances on other schemes which are less than 5% and therefore not reported Total for exception +£576 £0 reporting S4. Achieving better and fairer outcomes for children and young people by delivering high quality integrated services through partnership -£71 £0 Variances on other schemes which are less than 5% and therefore not reported Total for exception -£71 £0 reporting

F (£) Da te S1 Providing Strong Community Leadership S5. Ensuring that the street environment is clean, well maintained and safe +£44 £0 Variances on other schemes which are less than 5% and therefore not reported Total for exception +£44 £0 reporting

S8 Improving Transportation £1 £0 Variances on other schemes which are less than 5% and therefore not reported Total for exception +£1 £0 reporting

S10. Creating attractive and vibrant town centres l i

Market Place c £0 £5,664 Ma Mar-07 Scheme now on hold pending further n

Enhancement u r- consultation. o

C £5,664 05

F (£) Da te S1 Providing Strong Community Leadership -£3 £0 Variances on other schemes which are less than 5% and therefore not reported

Total for exception £5,661 £0 reporting

Other Non Strategic Priority l i

Accommodation Phase c £352,680 £397,836 De Mar -05 Overspend due to widening scope of n

2 & 2A Northcroft u c works to be include refurbishment of o

C + -0 reception and additional moves within £45,156 3 the office area. l i

Air Conditioning c £495,850 £528,906 Ap Mar -06 Extra unforeseen work occurred when n

u r the heating system was exposed, o

C + -0 resulting in a £33k overspend. £33,056 4 Ventilation had to be upgraded to ensure Health and Safety and Staff Welfare issues were met. There is £70k available in the 05/06 budget for air conditioning as the scheme was completed early £70k was transferred from the 04/05 feasibility studies

F (£) Da te S1 Providing Strong Community Leadership budget to cover off expenses in 04/05. l i

Greenham Youth and c £0 £29,427 Jan May-05 The cost of reinstatement works will n

Community Fire u -0 fall to the Council for payment under o

Damage C £29,427 5 the excess provisions of the Council’s insurance policy. Legal proceedings for recovery against the tenant of the adjoining property are not considered to be cost effective or prudent. A significant part of the estimated repair costs is attributable to the upgrading of the Centre’s facilities. -£22 £0 Variances on other schemes which are less than 5% and therefore not reported

Total for exception £107,61 £0 reporting 7

Annual Provisions

Capital Salaries c £450,000 £524,729 On Ongoing Overspend due to 03/04 invoices not n

Property u goi paid in year. Use of agency staff o

C + ng resulting in increase in costs £74,729 l i

Capital Salaries – C&YP c £50,000 £56,000 On Ongoing Annual provisions, actioned at year n

u goi end o

C +£6,000 ng l i

Feasibility Studies c £62,000 £13,981 On Ongoing Reduction in costs due to work being n

u goi carried out in house. £70k to be o

C - ng returned to this budget in 05/06 from £48,019 the 05/06 Air Conditioning Budget. See note on Air Conditioning Budget l i

Building Work - c £13,180 £0 On Ongoing Annual provision – no work carried out n

Fostering u goi in the year o

C - ng £13,180

Capital Salaries - c £25,000 £18,000 On Ongoing Recharge from Amey n

Capital Accountancy u goi o

C -£7,000 ng l i

Avonbank Lease c £313,000 £313,000 On Ongoing Funded from credit cover n

u goi o

£1261 £0 Variances on other schemes which are less than 5% and therefore not reported

Total for exception £13,791 £0 reporting

West Berkshire Council Executive 14 July 2005 COUNCIL FUNDED PROJECTS BUDGET AND TIMING

Table 2

TABLE 2 – COUNCIL FUNDED PROJECTS THAT HAVE A LIFE OF MORE THAN 1 YEAR THAT ARE CARRYING A BUDGET FORWARD

F (£) Da te S2. Tackling all forms of social exclusion across the District l i

Play Area c £64,420 £53,864 Ap Mar -05 This budget is for a rolling programme n

Refurbishment u r of play area refurbishments over the

o Revised to C -9 Mar –07 £10,556 next two years. 8 slippage

Total for exception £0 £10 reporting ,55 6

S3. Promoting independence for older people and people with disabilities l i

Newbury Day Centre – c £421,800 £24,695 Ap Mar -07 Project plan on track to commence n

Replacement u r build in the Autumn. Some savings on o

C +£5 -0 £397,110 professional fees have enabled 4 slippage budget to be reprofiled to meet build costs. l i

IT System Replacement c £212,660 £3,465 Ap Mar -07 Contracts due to be signed shortly. n

u r Project plan on track to meet go live o

C +£5 -0 £209,200 date April 06. Slippage due to 4 slippage reprofiling of budget as contract

West Berkshire Council Executive 14 July 2005 TABLE 2 – COUNCIL FUNDED PROJECTS THAT HAVE A LIFE OF MORE THAN 1 YEAR THAT ARE CARRYING A BUDGET FORWARD

o Revised to C -9 Mar –07 £10,556 next two years. 8 slippage negotiations informed more detailed project plan timetable to be drawn up.

Total for exception +£10 £60 reporting 6,3 10

S4. Achieving better and fairer outcomes for children and young people by delivering high quality integrated services through partnership l i

Purley Infant Early c £253,770 £56,447 Ap Sep -05 Work started on site 21.02.05. n

Years u r – Application for the building to be o

C -£3 03 £197,320 listed, refusal at Planning Committee slippage and thus an alteration to the design have all contributed to the scheme slipping from original programme.

o Revised to C -9 Mar –07 £10,556 next two years. 8 slippage l i Condition survey information received Catering c £195,480 £82,099 Ap Mar -07 n later than planned – programme of u r o works being developed C -£1 -0 £11 3 3,3 80 slip pag e l Birch Copse Additional i Scheme planned to cross two financial c £27,000 £16,860 Oc Mar 06 Accommodation n years, construction commenced on u t o site no programme difficulties C 04 £10 foreseen. ,14 0 slip pag e

o Revised to C -9 Mar –07 £10,556 next two years. 8 slippage l Bridgeway PRU i Budget allocated to develop project c £10,000 £0 Oc Mar 06 relocation n prior to build. Scheme planned to u t o cross two financial years, currently on C 04 £10 programme. ,00 0 slip pag e l Theale Green A.S.D i Budget allocated to develop project c £10,000 £0 Fe Mar – 06 Unit n prior to build. Scheme planned to u b o cross two financial years, currently on C 05 £10 programme. ,00 0 slip pag e

o Revised to C -9 Mar –07 £10,556 next two years. 8 slippage Total for exception -£4 £34 reporting 0,8 40

S5. Ensuring that the street environment is clean, well maintained and safe l i

Ridgeway c £57,470 £14,939 Ap Mar -07 Unfortunately there have been delays n

u r because of staff shortages at the o

C -0 £42 National Trails Office who co-ordinate 4 ,53 works on the Ridgeway with the local 1 authorities. This and a revised slip schedule of works has now been pag resolved. Completion of the project in e March 2007 is still on schedule. l i

Footways c £53,670 £34,666 Ap Mar 07 Delivery of a footway at Curridge, n

u r Chieveley delayed due to dispute over o

C 04 £19,004 highway boundary. Issue since slippage resolved. Work now programmed to commence July 2005.

o Revised to C -9 Mar –07 £10,556 next two years. 8 slippage l i

Rural Signing c £7,200 £1,963 Ap Mar 07 Unfortunately there were delays on n

u r the initial survey of signage on the o

C 04 £5, rights of way network, because of 237 pressures on available staff resources. slip This in turn delayed production of the pag signs from the supplier. This has now e been resolved and work will be completed during 2005/06. £4 Variances on other schemes which are less than 5% and therefore not reported

S8. Improving transportation

o Revised to C -9 Mar –07 £10,556 next two years. 8 slippage l i Pre-payment machines have been Car Parking Payment c £100,000 £1,357 Ap Mar – 07 n delivered. Installation is dependent on Machines u r o power supply amendments by SEC C -0 £98 with whom an order was placed in 4 ,64 October 2004. They have now 3 programmed their works for July 2005. slip pag e l i Project was phased over 2 years to A340 Basingstoke Road c £233,970 £139,808 Ma Mar -06 n utilise budget for years 2004/05 and u r- o 2005/06. The entire scheme was C 05 £94 completed by 11th May 2005 and the ,16 account passed for payment. 2 slip pag e

o Revised to C -9 Mar –07 £10,556 next two years. 8 slippage l i Some works delayed due to a staff Cycleways c £166,900 £96,206 2.8 Ap Mar -07 n resource issue which has now been u r o resolved. All works have now been C -0 £70 ordered for completion in 2005/06. 4 ,69 4 slip pag e l i

Bus Information c £60,000 £0 Apr -04 Mar -07 A programme of spend has been n

Strategy u identified. However, this is linked with o

C £60,000 the delivery of the integration of s106 slippage services within Newbury. This is dependent on several key partners and there have been some delays (due to resolving some practical issues) which have pushed back the implementation into 2005/06.

Improvement to Bus c £20,000 £0 Ap Mar -07 A programme of spend has been n

Interchanges u r identified. However, this is linked with o

C -0 £20,000 the delivery of the integration of s106 4 slippage services within Newbury. This is dependent on several key partners and there have been some delays (due to resolving some practical issues) which have pushed back the implementation into 2005/06. l i Not progressed due to resource Parking on Street c £5,000 £0 2.9 Ap Mar -07 n prioritisation. Will be resolved in the Improvements u r o 2005/06 programme. C -0 £5, 4 000 slip pag e

o Revised to C -9 Mar –07 £10,556 next two years. 8 slippage Total for exception £0 £34 reporting 8,4 99

Other Non Strategic Priority l i

Disabled Access Works c £212,650 £124,206 Ap Mar 07 Due to change in regulatory security n

u r requirements the cash office project is o £88,440 C -£4 03 in delay. Invoices not received from slippage DDA contractors. l i

Phase 3 c £50,000 £0 Ap Mar -07 This budget is to be used to n

Accommodation u r implement two flexible working pilots. o £50,000 C -0 Only one suitable pilot has been 4 slippage identified to date. Budget will be utilised as soon as a Programme is ready.

Security Improvement c £10,000 £7,187 Ap Mar 07 Further work to be undertaken. n

Programme u r Recommendation in Security Audit to o £2,810 C -£3 04 change external hinges to internal slippage hinges on doors at Market Street. However, these are fire exit doors and need to open outwards. Solution being researched and therefore delay causing slippage. Total for exception -£7 £14 reporting 1,2 50

Table 3

TABLE 3 – COUNCIL FUNDED PROJECTS COMPLETED BUT FINAL INVOICES AWAITED

F (£) Da te S4. Achieving better and fairer outcomes for children and young people by delivering high quality integrated services through partnership l i

Dunston Park PRU c £689,880 £494,000 Ap Feb -05 General construction work is 98% n

u r complete and the client has taken

o Revised to

C £182,790 +£3 -0 Apr -05 beneficial occupation of the building. 2 slippage Final account received but requires verification. l i £67,450 £15,189 Scheme complete. Defect period Willink School Drama c Ap Sept 03 n ended Sept 04 but some defects still Class u r o outstanding. Final account being C 03 £52 ,26 progressed 1 slip pag e l i Littleheath c £1,014,0 £973,002 Ap Oct -04 Scheme completed during 2004/5. n

Mathematics Block u 00 r Contractor (Bensons) has gone into o

C -0 receivership, final account now being +£2 £41 4 negotiated with the receivers. ,00 0

West Berkshire Council Executive 14 July 2005 TABLE 3 – COUNCIL FUNDED PROJECTS COMPLETED BUT FINAL INVOICES AWAITED

F (£) Da te slip pag e l i

Basic Needs Scheme c £400,970 £375,302 Ap Jul -04 Scheme completed during 2004/5. n

Aldermaston/ Beenham u r Contractor (Bensons) has gone into o

C +£2 -0 £25,670 receivership, final account now being 3 slippage negotiated with the receivers. l i

Theale Green Bus Park c £159,030 £146,446 Ap Mar -05 Contract works substantially complete n

u r- but additional works still being priced o

C -£4 03 £12,580 slippage Total for exception £1 £31 reporting 4,3 01

S5. Ensuring that the street environment is clean, well maintained and safe l i

Hermitage Road, Cold c £200,000 £157,379 Ap Mar 05 Works were completed by 6th January n

Ash u r 2004. Final account has now been o

C 04 agreed and passed for payment. £42 ,62 1 slip pag

F (£) Da te e l i £420,390 £404,629 Mar -05 Main scheme was completed by 10th Newtown Road North c De n October 2004. Accommodation works u c o to convert Rectory Close to a cul de C -0 £15 3 ,76 sac was delayed pending land transfer 1 from Sovereign Housing. These works slip were completed by 20th May 2005. pag e l i £43,670 £30,000 Mar 05 A number of haul routes were Highways Maintenance c Ap n resurfaced prior to March 2005. u r o Outstanding invoices have since been C 04 £13 ,67 received from our Term Contractor 0 and passed to payment. slip pag e l i

Local Safety Accident c £153,250 £141,791 Ap Mar 05 Programme completed in financial n

Reduction u r year 2004/05. Some invoices

o Revised to

C £11,459 04 Mar 07 outstanding. slippage

F (£) Da te l i

Safe Routes to School c £107,620 £96,636 Ap Mar 05 Works complete. Invoices n

Programme u r outstanding.

o Revised to C 04 Mar 06 £10 ,98 4 slip pag e l i

Street Lighting c £153,500 £151,268 Ap Mar 05 Programme completed in year. n

u r Outstanding invoices awaited from

o Revised to C 04 Mar 07 £2, SEC. 232 slip pag e l i

A338 Wantage Road c £261,010 £260,780 Ap Mar – 05 Completed 27th August 2004. n

u r Account settled. o

C -0 £23 4 0 slip pag e

F (£) Da te Total for exception £0 £96 reporting ,95 7

S8. Improving transportation l i

Traffic Signal Upgrade c £110,000 £13,802 Ap Mar 05 Works completed during the financial n

u r year 2004/05. Awaiting invoices.

o Revised to

C £96,198 04 Mar 07 Delay caused by specialist slippage contractor’s works programme. l i

Greenham Mill c £20,000 £19,954 Ap Mar 05 Project completed. n

Footbridge u r

o Revised to

C £46 03 Jan 04 Slippage -£3 Variances on other schemes which are less than 5% and therefore not reported

S10. Creating attractive and vibrant town centres

F (£) Da te l i

Town Centre c £255,020 £171,637 Apr -03 Mar -05 Council has secured cost indemnity n

Developments u for some expenditure relating to Park o

C -£3 £83,380 Way thereby reducing financial slippage requirement. The budget will be used to support ongoing Town Development Schemes or returned to the Capital Fund if not required. l i £14,000 £0 Nov 04 Historic Character c Dec 04 Although all of the research and site n

Study u visits were completed to schedule, the o £14,000 C contractors undertaking this study did slippage not submit the final report until after 1st April 2005. The final account has now been received and has been passed for payment by staff in the Heritage Team. Total for exception -£3 £97,380 reporting

Annual Provisions l i

Asbestos Planned c £151,480 £35,939 On Ongoing Due to late starting of the works to n

Maintenance u goi refurbish the housing stock March 05 o

Programme C - ng £69 and not being able to get access until £46,001 ,54 they became voids. Surveys had to be

F (£) Da te 0 carried out and any removals done slip before any work started. £40k pag Consultants has not billed for all e works completed. Two more projects to be done £20k l i

Education Minor Works c £112,900 £83,502 On Ongoing Possible costs to be incurred before n

u goi end of year o

C ng £29 ,39 8 slip pag e l i

Libraries Planned c £31,050 £21,106 On Ongoing Work completed, waiting for invoices n

Maintenance u goi from IEI. Slippage to be used in future o

Programme C -£4 ng £9, years for more substantial scheme 940 slip pag e l i

Environmental Capital c £431,320 £430,510 On Ongoing n

Salaries u goi o £810 C ng slippage

F (£) Da te Total for exception - £10 reporting £46,005 9,6 88

Table 4

TABLE 4 – COUNCIL FUNDED DELAYED PROJECTS THAT WILL SLIP INTO 2005/06

Skateboard/ Rollerblade c £7,560 £0 Ap Mar – 05 The budget is grant-aided to n

Facilities u r Burghfield Parish Council towards

o Revised to

C £7,560 -0 Mar -06 their local skatepark project. The 2 slippage Parish are trying to identify a suitable site.

Total for exception £0 £7, reporting 560

S3. Promoting independence for older people and people with disabilities l

Walnut Close c £77,000 £12,120 Ap Mar – 04 1 stage of scheme complete. Delay

Intermediate Care u r – in commencement of 2 stage was o

C 03 £64,880 due to recruitment issues and waiting slippage for appropriate time to move frail permanent residents downstairs, so that work could commence on the block of 7 additional rehab beds.

West Berkshire Council Executive 14 July 2005 TABLE 4 – COUNCIL FUNDED DELAYED PROJECTS THAT WILL SLIP INTO 2005/06

F (£) Da te S2. Tackling all forms of social exclusion across the District Total for exception £0 £64 reporting ,88 0

S4. Achieving better and fairer outcomes for children and young people by delivering high quality integrated services through partnership l i £321,823 Scheme crosses 3 financial years Downs School c £2,216,6 Ap Mar -04 n (construction period is 61 weeks) but Accommodation u 10 r o Revised to timings for such elements as newt C +£3 -0 Mar -07 £1, 3 894 surveys, bat surveys and footpath ,79 diversions have contributed to 0 scheme slippage from original slip programme. Design complications pag with maintaining the bus access e arrangements have also created delays. l i

Improving SEN Access c £539,790 £127,080 Ap Mar-05 Central budget allocated to n

u r programme for access schemes,

o Revised to

C £412,710 -0 Mar-06 schemes ongoing. Resourcing issues 3 slippage due to a large number of small schemes, budget reduced in 05/06.

F (£) Da te S2. Tackling all forms of social exclusion across the District l i Software Replacement c £399,000 £104,014 Ap May -04 Contracts signed. Implementation n

ICT Strategy – u r underway. Slippage due to lengthy o

Children’s Service C -0 Revised to contract negotiation to ensure +£4 £29 0 Mar -05 specification to meet changing service 4,9 needs. 90 slip pag e l i Secondary School c £190,000 £16,705 Ap Mar -05 Awaiting results of similar study n

Accommodation u r commissioned by St. Bart’s prior to o

Strategy C -0 tendering – results made available +£5 £17 4 late 2004. 3,3 00 slip pag e l i IT Service Devel’Ts c £116,000 £105,737 Ap May -04 Contracts signed. Implementation n

Pmgt u r underway. Slippage due to lengthy o

C 99 Revised to contract negotiation to ensure -£3 £10 Mar- 05 specification to meet changing service ,26 needs. 0 slip

F (£) Da te S2. Tackling all forms of social exclusion across the District pag e

Total for exception £11 £2, reporting 786 ,05 0 S5. Ensuring that the street environment is clean, well maintained and safe l i

Newbury Residents c £120,000 £54,516 Ap Mar 05 Project delayed as a result of a n

Parking u r requirement to undertake

o Revised to

C £65,484 04 Mar 06 amendments to the scheme as slippage initially drafted arising from detailed consultation with Stakeholders. l i

Safety Outside Schools c £29,460 £9,529 Ap Mar 05 Delay in programming work caused by n

u r resource difficulties, since resolved.

o Revised to

C £19,931 04 Mar 06 Projects now progressing. Report to slippage Portfolio Member June 2005. Total for exception £0 £85 reporting ,41 5

F (£) Da te S2. Tackling all forms of social exclusion across the District l i £200,000 £30,024 Apr -04 The project was delayed by the late Kennet Centre Multi c Mar -05 n delivery of the Dutch pay on exit Story Car Park – Pay on u o equipment by WPS. The equipment Foot C £169,976 was subsequently delivered and slippage commissioned by 9th May 2005. l i

School Travel Plans c £59,000 £0 Apr -04 Mar -04 Introduction of government funding n

u has enabled us to develop a

o Revised to C Mar -07 £59,000 significant number of travel plans. 24 slippage have now been adopted but this happened at the end of the 2004/05 financial year. We were therefore precluded from spending during the financial year as had been originally intended. l i £30,530 £915 July 03 Monkey Bridge c Mar 04 Project on hold pending agreement n

Construction u with Thames Water to the diversion of

o Revised to £29,615

C a water main off the existing bridge. Sept 07 slippage l i

Signing c £11,450 £872 Apr 04 Mar 05 Delay due to resource problems. n

u Orders now being placed in o Revised to C £10,578 conjunction with 2005/06 works Mar 07 slippage programme.

Work from Traffic Study c £100,000 £98,706 Apr -04 Mar – 05 Works substantially completed during n

u financial year 2004/05. Minor delay o

C £1,294 caused by late delivery of signalling slippage equipment. Total for exception £0 £270,463 reporting

S10. Creating attractive and vibrant town centres l i

Hungerford Library c £225,000 £0 Ap Mar -06 Scheme delayed to allow for n

u r exploration of an alternative scheme o

C -0 £225,000 proposed by Ward Members 4 slippage incorporating sheltered housing. This has now been abandoned and the original scheme will be revived. Total for exception £0 £22 reporting 5,0 00

Other Non Strategic Priority

Cotswold Centre Car c £45,000 £110 Ap Mar -04 Programme delays caused by high n

Park u r level of staff turnover in the Projects o Revised to £44,890 C -0 Apr -05 Team – project specific. 2 slippage l i

Market Street PABX c £44,000 £0 Jan Mar 05 Budget required to address health n

u 05 and safety issues within the PABX. A o £44,000 C number of options have been slippage considered and various issues have arisen. A solution has now been found and work is progressing. l i

Saffron Housing IT c £42,000 £0 Ap Mar -04 Slippage due to delay in tendering n

Upgrade u r- process as change in service needs o Revised to £42,000 C 03 Mar -05 and partnership arrangements slippage required. Specification to be adjusted. l i

Museum Maintenance c £36,760 £0 Ap Tbc This sum represents the West n

Repair u r Berkshire Partnership funding for a o £36,760 C -0 grant from the Heritage Lottery Fund 3 slippage to pay for three pieces of consultancy work that will inform our application for a restoration and modernisation grant. HLF had not yet determined the outcome of the development grant bid. A report and project plan is being prepared for consideration by the

F (£) Da te S2. Tackling all forms of social exclusion across the District Newbury Town Centre Task Group in a few month’s time. l i

WAN Upgrade c £40,000 £10,766 Ap Mar 05 Contract awarded for WAN upgrade, n

u r work to continue in 05/06. This budget o £29,230 C -£4 04 has been combined with the much slippage larger WAN upgrade project to ensure WBC secure the best price from the network providers. l i

Network Connection c £40,000 £37,234 Ap Mar 05 n

Upgrade u r o £2,770 C -£4 04 slippage l i

Lambourn Centre c £5,450 £5176 Ap Mar -04 Works completed June 2004 n

Internal Modifications u r o Revised to £270 C -£4 -0 Jun -04 2 slippage l i £201,290 GIS c - Ap Mar-05 Ongoing maintenance of the system n

u £114,200 r- o

C 98 £315,490

Berkshire Archive c £0 £64140 Ap Mar -04 n

Project u r o

C £64,140 -9 8 l i

Wash Common Library c £0 £6,638 Ap May -05 n

C £6,638 -0 4 £5 Variances on other schemes which are less than 5% and therefore not reported

Total for exception £70,766 £51 reporting 5,4 10

Annual Provisions l i

Education Planned c £1,519,3 £1,231,4 On Ongoing It was noted that this had been pulled n

Maintenance u 90 76 goi back well over the last couple of o £287,910 Programme C -£4 ng months. Projects agreed as committed slippage for summer 05 John O’Gaunt, Winchcombe, St Barts, Park House

Disabled Facilities c £920,420 £662,703 On Ongoing Overspend has been covered from n

Grant u goi HRA. Increased staff resources should o

C ng £25 enable slippage to be used in 05/06 7,7 Permanent appointments to the 17 Private sector Renewal Officer Posts slip have now been made and work is pag underway to improve systems and e address appropriate spends in line with capital allowance. This will mean that there should not be slippage in the future. l i

Discretionary c £136,880 -£4,112 On Ongoing £15k slippage requested to enable n

Renovation Grant u goi cross-authority working on updated o

C - ng £10 Private Sector Stock Condition Survey £37,940 3,0 Savings are being offered up 52 See DFG slip pag e l i

Culture and Youth c £190,450 £148,079 On Ongoing Programme ongoing n

Planned Maintenance u goi o £42,370 Programme C -£1 ng slippage

All Offices Health and c £92,940 £57,520 On Ongoing Work ongoing n

Safety u goi o

C ng £35 ,42 0 slip pag e l i

Corporate IT c £294,580 £279,631 On Ongoing Scheme of works drawn up n

Replacement u goi o

C +£1 ng £14 ,95 0 slip pag e l i

Countryside and c £13,140 £0 On Ongoing Works are now agreed and under way n

Environment Planned u goi following a priority review. o

Maintenance C ng £13 Programme ,14 0 slip pag e

Home Repair c £99,420 £15,502 On Ongoing Some underspend has been used to n

Assistance Grant u goi cover the overspend on DFG as many o

C - ng £11 DFGs could have been potentially £72,874 ,04 funded under HRA, Significant savings 4 have been offered up slip See DFG pag e l i

Housing Planned c £810 £0 On Ongoing Programme of works identified n

Maintenance u goi o

Programme C ng £81 0 slip pag e Total for exception - £76 reporting £110,81 6,4 8 13

West Berkshire Council Executive 14 July 2005 Appendix 13(f) EXTERNALL FUNDED PROJECTS BUDGET AND TIMING  Table 5 highlights those items in the Capital Programme that have under/overspent by 5% or more of total budget and projects with a budget in excess of £250,000 per annum  Table 6 highlights those items in the Capital Programme that will carry a budget forward as the project has a life of more than one year  Table 7 highlights those items in the Capital Programme that have been completed but the final invoices are still outstanding  Table 8 highlights those items in the Capital Programme that have been delayed and will be slipped into 2005/06

TABLE 5 – EXTERNALLY FUNDED PROJECTS THAT HAVE OVER/UNDERSPENTBY 5% OR HAVE BUDGET IN EXCESS OF £250,000

F (£) Da te S2. Tackling all forms of social exclusion across the District l

ACL – Disabled Access a £75,180 £68,765 Ap Mar 05 Problems and delays with getting set n r

e r up on Agresso led to delays in t

x 04 ordering. Equipment ordered and

E -£6,415 delivered in 2004/5 but delivery confirmation not received until April (could not submit Goods Received Note in time). l a

Total for exemption n -£6,415 £0 r reporting e t x E

West Berkshire Council Executive 14 July 2005 TABLE 5 – EXTERNALLY FUNDED PROJECTS THAT HAVE OVER/UNDERSPENTBY 5% OR HAVE BUDGET IN EXCESS OF £250,000

E -£6,415 delivered in 2004/5 but delivery confirmation not received until April (could not submit Goods Received Note in time). S4. Achieving better and fairer outcomes for children and young people by delivering high quality integrated services through partnership -£733 £0 Variances on other schemes which are less than 5% and therefore not reported l

Total for exception a -£733 £0 n r

reporting e t x E

S5 Ensuring that the street environment is clean, well maintained and safe

E -£6,415 delivered in 2004/5 but delivery confirmation not received until April (could not submit Goods Received Note in time). -£1 £0 Variances on other schemes which are less than 5% and therefore not reported l

reporting e t x E

S7. Promoting safer communities l

a -£5 £0 Variances on other schemes which are n r

e less than 5% and therefore not t

x reported E

E -£6,415 delivered in 2004/5 but delivery confirmation not received until April (could not submit Goods Received Note in time). l

reporting e t x E S10. Creating attractive and vibrant Town Centres l

a £7 £0 Variances on other schemes which are n r

x reported E l a n Total for exception r £7 £0 e t

reporting x E

Other Non Strategic Priority

E -£6,415 delivered in 2004/5 but delivery confirmation not received until April (could not submit Goods Received Note in time). l

a £70 £0 Variances on other schemes which are n r

x reported E

Total for exception £70 £0 reporting

West Berkshire Council Executive 14 July 2005 EXTERNAL FUNDED PROJECTS BUDGET AND TIMING

Table 6

TABLE 6 – EXTERNALLY FUNDED PROJECTS THAT HAVE A LIFE OF MORE THAN I YEAR THAT ARE CARRYING A BUDGET FORWARD

F (£) Da te S4. Achieving better and fairer outcomes for children and young people by delivering high quality integrated services through partnership l

National Grid For a £760,960 £443,762 Ap Aug -05 This is a 17 month grant that spans n r

Learning Part C e r financial years but delays have been t Broadband x +£22 -0 £317,220 caused by waiting for the complicated E 2 slippage contract negotiations to be completed with the new supplier, given the Council decided to make this a Council wide upgrade. ALL the money will be spent very quickly (an ALL 04/05 by August) now that the contract is in place and work is underway. We are waiting for the latest invoice for £250k to come through this week. l

John Rankin Junior a £200,000 £12,823 Au Sept -05 Scheme planned to span financial n r

Extension e g years – delays caused by termination t

x -0 £187,180 of original consultant. Scheme

E +£3 4 slippage currently in construction phase and on

West Berkshire Council Management Board 07 July 2005 TABLE 6 – EXTERNALLY FUNDED PROJECTS THAT HAVE A LIFE OF MORE THAN I YEAR THAT ARE CARRYING A BUDGET FORWARD

F (£) Da te S4. Achieving better and fairer outcomes for children and young people by delivering high quality integrated services through partnership programme. l

Parsons Down Junior a £170,000 £45,075 Au Jan 06 Scheme planned to span financial n r

Extensions & e g years – budget profiling estimate t

Alterations x -0 £124,920 incorrect. Scheme currently in

E -£5 4 slippage construction phase and on programme. l

National Grid For a £290,210 £170,369 Ap Aug -05 This is a 17 month grant that spans 3 n r

Learning Part A e r financial years but delays have been t x +£69 -0 £119,910 caused by waiting for the complicated E 2 slippage contract negotiations to be completed with the new supplier, given the Council decided to make this a Council wide upgrade. ALL the money will be spent very quickly (and ALL 04/05 by August) now that the contract is in place and work is underway. We are waiting for the latest invoice for £250k to come

F (£) Da te S4. Achieving better and fairer outcomes for children and young people by delivering high quality integrated services through partnership through week commencing 13th June. l

Robert Sandilands a £86,210 £0 Au Sep -05 Awaiting termination of consultants n r

Extension e g appointed by school before scheme t

x -0 £86,210 can be progressed. E 4 slippage l

Burghfield St Mary’s a £40,000 £440 Au Jun -05 Programme delays caused by n r

e g extraordinary high level of staff t

x -0 £39,560 turnover in the Projects Team – E 4 slippage project specific. l

Castlecroft a £30,000 £13,029 De Mar -06 Refurbishment & adaptation of site – n r

e c to be funded by Newbury PCT t

x -0 £16,970

E +-£1 4 slippage l

Hands on Support a £43,830 £32,749 De Aug -05 17 month grant – funding for capital n r

e c salaries to provide support to schools t

x -0 £11,080 to be spent by August 2005.

E -£1 3 slippage

F (£) Da te S4. Achieving better and fairer outcomes for children and young people by delivering high quality integrated services through partnership Total for exception £89 £90 reporting 3,0 50

Other Non Strategic Priority l

Shaw House a £2,314,0 445,818 Ap Sept-06 Restoration started January 2005. n r

Construction e 00 r- Project over 18 months. t

x 04 £1,868,1 E 82 slippage l

Implementing a £487,860 £308,217 Ap Mar -06 Ongoing commitments. Programme n r

Electronic Government e r will finish in March 2006. t

x -0 £179,640

E -£3 3 slippage l

Website Upgrade a £95,000 £0 Ap Mar 06 Funded from 04/05 IEG grant. n r

e r Contract awarded to Goss. New t

x 03 £95,000 website due to go live in Autumn E 2005.

F (£) Da te S4. Achieving better and fairer outcomes for children and young people by delivering high quality integrated services through partnership l

E-Admissions Systems a £20,000 £0 Fe Mar -06 Funded from 04/05 IEG Grant. Project n

Schools e b delivery date planned for 20 July t

x -0 £20,000 2005. E 5 slippage l

YOIS Software Upgrade a £26,110 £6,150 Fe Mar 06 Funded from 04/05 IEG Grant n r

x 05 £19,960 E slippage Total for exception -£3 £2, reporting 182 ,78 2

West Berkshire Council Management Board 07 July 2005 EXTERNAL FUNDED PROJECTS BUDGET AND TIMING

Table 7

TABLE 7 – EXTERNALLY FUNDED PROJECTS COMPLETED BUT FINAL INVOICES AWAITED

Pritchard Close Play a £5,060 £298 Ap Mar -04 Work on the project is complete and n r

Area e r the final invoice is being processed.

t Revised to

x -0 £4,762 E Mar -05 2 slippage Total for exception £0 £4, reporting 762

S4. Achieving better and fairer outcomes for children and young people by delivering high quality integrated services through partnership l

Churchcroft Nursery a £1,167,2 £1,034,0 Ap Jan -05 Scheme reached practical completion n r

e 30 87 r on 17/12/04. Final account t

x -0 £56,320 outstanding

E - £76,823 3 slippage l

Spurcroft S106 a £1,057,0 £1,011,8 Ap Oct -04 Two stage scheme completed during n r

Development e 60 36 r 2004/5. Negotiation of final account t

x -0 £45,220 now complete, awaiting release of

E -£4 3 slippage final payment. Scheme in defects

West Berkshire Council Management Board 07 July 2005 TABLE 7 – EXTERNALLY FUNDED PROJECTS COMPLETED BUT FINAL INVOICES AWAITED

F (£) Da te period. l

Fir Tree Primary a £180,000 £151,971 Ap Sep -04 Scheme completed during 2004/5. n r

Classroom e r Negotiation of final account now t

Improvements x -0 £28,030 complete, awaiting release of final

E +£1 3 slippage payment. Scheme in defects period. Total for exception - £12 reporting £76,826 9,5 70

S5. Ensuring that the street environment is clean, well maintained and safe

l th A4 Savacentre / Royal a £557,410 £444,581 Ap Mar 05 Works completed 17 December n r

Avenue, Calcot e r 2005. Final account agreed and t

x 04 £112,829 interim payments made. Final E invoices awaited. l

Chieveley High Street a £97,560 £54,745 De Mar 05 Works substantially completed in n r

Traffic e c financial year 2004/05 funded by s106 t

x 03 £42,815 contributions. Invoices in the sum of E slippage approx. £15k still awaited. Remainder of budget to be returned to the holding account.

West Berkshire Council Management Board 07 July 2005 TABLE 7 – EXTERNALLY FUNDED PROJECTS COMPLETED BUT FINAL INVOICES AWAITED

F (£) Da te l

Pangbourne Car Park a £15,000 £0 Ma Nov 04 Final account received. S106 money n r

e y should be returned to holding account t

x 04 £15,000 E slippage

l th Highway Maintenance, a £35,850 £35,154 Ap Mar 05 Completed 13 October 2004. n r

Queens Road e r Account settled.

t Revised to

x 04 £696 E Mar 04 slippage Total for exception £0 £17 reporting 1,3 40

West Berkshire Council Management Board 07 July 2005 EXTERNAL FUNDED PROJECTS BUDGET AND TIMING

Table 8

TABLE 8 EXTERNALLY FUNDED DELAYED PROJECTS THAT WILL SLIP INTO 2005/06

Stroud Green a £24,260 £2,000 Ap Mar -05 This project is being undertaken with n r

Improvements e r the local Parish Council who have

t Revised to

x -0 £22,260 carried out public consultation on the E Mar -06 2 slippage improvements. This is common land and the necessary works require Secretary of State permission. Hence the slippage and revised completion to March 2006. l

Information a £81,000 £70,650 Ap Mar 05 Grant funded scheme. Up to 25% can n r

Management for Social e r be rolled forward into 2005/06 t

Care x 01 £10,350 E slippage l

Hunters Hill a £17,410 £7,562 Ap Mar -05 A total of £7,500 of the slippage is n r

Environmental e r committed to external works

t Revised to

Improvements Scheme x -0 £9,848 providing public access and wildlife E Mar -06 3 slippage enhancements. This work is best suited to the autumn and winter season.

West Berkshire Council Management Board 07 July 2005 TABLE 8 EXTERNALLY FUNDED DELAYED PROJECTS THAT WILL SLIP INTO 2005/06

t Revised to

Northcroft/ Goldwell a £72,920 £58,757 Ap Mar – 05 The project is a 3 year programme n r

Park e r with a revised completion date of

t Revised to

x -0 £14,163 March 2006. Project work for E Mar -06 3 slippage completion in this financial year includes access for the disabled. l

Henwick Worthy Sports a £9,750 £8,038 Ap Mar 05 Remedial ground works to sports n r

Facility e r pitches to be undertaken during the t

x 02 £1,712 closed season. E slippage l

Ramsbury Drive Play a £2,500 £1,381 Ap Mar -04 The remainder of budget is allocated n r

Area e r – to landscaping works on the site, to

t Revised to

x 02 £1,119 be completed in the coming autumn E Mar -05 slippage planting season.

t Revised to

x -0 £22,260 carried out public consultation on the E Mar -06 2 slippage improvements. This is common land and the necessary works require Secretary of State permission. Hence the slippage and revised completion to March 2006. Total for exception £0 £59,452 reporting

S4. Achieving better and fairer outcomes for children and young people by delivering high quality integrated services through partnership l

Fir Tree Primary School a £89,940 £2,592 Ap tbc All of these projects form the portfolio n r

e r of schemes submitted by West t

x 04 £87,350 Berkshire Council for funding from the

E +£2 slippage New Opportunities for PE and Sport l

John o’Gaunt Artificial a £477,080 £9,095 Ap tbc Programmes. This programme is now n

r managed by The Big Lottery Fund

Pitch e r t

x 03 £467,990 who provide 80% of the project costs

E +£5 slippage up to the maximum sum allocated to

t Revised to

Greenham Court a £67,690 £2,375 Ap tbc West Berkshire. BLF only give n r

Primary School– Multi e r authority to start each project after t

Use Games Area x 03 £65,320 they have received confirmation that

E +£5 slippage the remaining 20% of the project l

Brookfield’s Special a £73,950 £2,375 Ap Tbc costs is in place. In West Berkshire n

r partnership funding has been

School Multi Use Games e r t

Area x -0 £71,580 provided by grants from town and

E +£5 4 slippage parish councils, local fundraising,

l contributions from schools delegated

Waterside Youth and a £47,180 £0 Ap tbc

n capital budgets and s106 r

Community Centre e r

t contributions. Despite these efforts,

Climb Wall x -0 £47,180

E during the 2004/05 financial year 4 slippage there was still a shortfall of £78,000. This sum was included in the WBC Capital Programme for 2005/06 and

t Revised to

x -0 £22,260 carried out public consultation on the E Mar -06 2 slippage improvements. This is common land and the necessary works require Secretary of State permission. Hence the slippage and revised completion to March 2006. resulted in authority to start notices being issued by BLF. Contractors are now on site with a range of completion dates between end of July & October. l

Kennet S106 a £422,750 £0 Ap Tbc Scheme being developed to planning n r

Development e r stage using original S106 funding but t

x -0 £422,750 construction dependent upon receipt E 3 slippage of final S106 instalment for dwellings over 550. l

NDS Condition 03/04 a £871,520 £730,847 Ap Mar -05 Grant to improve conditions of schools n r

e r spent by Aug -04. Remaining budget t

x -0 £140,670 is Council funds

E -£3 3 slippage

t Revised to

Downs School Sports a £145,540 £12,353 Ap Tbc Project not going ahead. Budget to be n r

Hall e r split between other Big Lottery Fund t

x -0 £133,190 schemes

E +£3 4 slippage l

Special Education a £54,470 £17,059 Ap Mar 04 Grant element already spent. n r

Needs & Disability Act - e r Programme of works ongoing

t Revised to

Youth Service x -0 £37,410 E -£1 Mar 05 3 slippage l

Mortimer St Mary’s a £20,000 £0 Ap Tbc Awaiting S106 funding. Unable to n r

Junior e r commence construction as money not t

x -0 £20,000 yet received. Budget allocated to E 4 slippage develop project prior to build. Scheme planned to cross two financial years, currently out to tender for

t Revised to

x -0 £22,260 carried out public consultation on the E Mar -06 2 slippage improvements. This is common land and the necessary works require Secretary of State permission. Hence the slippage and revised completion to March 2006. consultants. l

Long Lane Primary a £10,000 £0 Ap Tbc Budget allocated to develop project n r

e r prior to build. Scheme planned to t

x -0 £10,000 cross two financial years, currently on E 4 slippage programme Total for exception £16 £1,503,4 reporting 40

S5. Ensuring that the street environment is clean, well maintained and safe

t Revised to

x -0 £22,260 carried out public consultation on the E Mar -06 2 slippage improvements. This is common land and the necessary works require Secretary of State permission. Hence the slippage and revised completion to March 2006.

l th Wash Water/A343 a £50,730 £23,609 Ap Mar 05 Civil contractor appointed 25 n r

Junction e r February 2005. Scheme delayed t

x 04 £27,121 pending service diversions by BT E slippage (recently completed). NTL & Thames Water still awaited. l

Open Space a £34,920 £13,830 Ap Mar -05 The landscaping works are scheduled n r

Improvement – e r for completion in the coming autumn

t Revised to

Thatcham x -0 £21,090 and winter planting season. E Mar -06 3 slippage l

Pingewood Safety a £21,000 £0 Ap Mar -05 Scheme deferred until April 2005 to n r

Works e r enable a joint project with Wokingham

t Revised to

x -0 £21,000 DC to proceed. Works were completed E 4 Mar -06 slippage by 18th April 2005. Final account awaited.

t Revised to

Footway Improvements a £14,000 £0 Ap Mar -05 Footway build has been deferred until n r

Spurcroft School e r the adjacent school playing field is t

x -0 £14,000 completed. E 4 slippage l

Landscaping at a £8,140 £3,624 Ap Mar -05 The remainder of the landscaping n r

Hungerford Station e r works are scheduled to be completed

t Revised to

x -0 £4,516 in the coming autumn planting E Oct -05 2 slippage season. £344 Variances on other schemes which are less than 5% and therefore not reported

t Revised to

x -0 £22,260 carried out public consultation on the E Mar -06 2 slippage improvements. This is common land and the necessary works require Secretary of State permission. Hence the slippage and revised completion to March 2006. Total for exception £0 £88,071 reporting

S7. Promoting safer communities l

CCTV Newbury Upgrade a £13,000 £0 Sep -04 Mar -05 S106 funding to be carried forward, n r

e larger scheme to be undertaken in t x £13,000 05/06 using other S106 funding from E slippage Police Total for exception £0 £13,000 reporting

t Revised to

Access Thatcham a £104,3 £5,640 Apr-04 Mar -05 Tenders received but project placed n r

Station e 30 on hold pending the outcome of t

x £98,690 further consultation the results of E slippage which are to be considered by the Executive on 14th July 2005.

l th New Thatcham a £175,000 £90,000 Ap Mar -06 Bridge was installed on 6 June as n r

Railbridge e r planned under cover of a rail closure. t

x -0 £86,286 E 4 slippage

l rd Cycle Path Walton a £79,930 £79,123 Ap Mar -04 Scheme substantially completed 3 n r

Way / Turnpike e r May 2005. Minor delay caused by land

t Revised to

x -0 £807 acquisition problems. E Mar -05 3 slippage

t Revised to

Total for exception £0 £18 reporting 5,7 83

S9. Enhancing the sustainability of the West Berkshire Community and preserving the local environment l

Waste PFI a £912,623 £692,758 Ap Dec -05 This is the approved budget for the n r

e r procurement of the Waste PFI t

x -0 £219,865 Contract. This provides specialist PFI E 4 slippage technical, legal and financial support necessary to deliver the Waste PFI Contract. The slippage relates to the initial delay by Defra when considering the Outline Business Case for the project.

t Revised to

Total for exception £0 £21 reporting 9,8 65

Other Non Strategic Priority l a n Holybrook Linear Park r 49,600 £1,580 Dec 04 Mar 06 Work commenced in the new year on e t

x proposals for the park and E consultation with the parish. A scheme has now been agreed and the £48 majority of the work expected to ,02 commence in the autumn. The March 0 2005 completion date is not realistic slip

t Revised to

pag and should be March 2006. e

West Berkshire Council Management Board 07 July 2005 Appendix 13(g)

PART II

The report on the following item is not for publication by virtue of exempt information of the description contained in the paragraphs of Schedule 12A of the Local Government Act 1972 specified in brackets in the heading of the item. Rule 4.2 of the Constitution also refers.

Asset Disposal Programme 2004/05 l . f t t a n g n L g C a g m o p e t Scheme Name e Comments Proposals i o n o L n i g D r i i i o i n e e e t t t S r A e t n t B A to Rectify f c a a N e

d t L p R a n t p e i k u l e e e 5 r W p l a d E r D t Situation i e l u R c c 0

o a e i a / a V o e c s t P n t d t v C 4 V e c

M a O n a e e r m t r 0 i i e t

e o r t N p m c

i R i a s N S l C t e I e e a V s p c u x E e t E c R 0 A 0 0

Part A - Disposals b/f from 2003/04 £

Old Bluecoats Sale completed 24 May 2004 0 School, Thatcham Cemetery Lodge, Sale completed 14 May 2004 143 Shaw Part B - Approved Disposals

West Berkshire Council Management Board 07 July 2005 l . f t t a n g n L g C a g m o p e t Scheme Name e Comments Proposals i o n o L n i g D r i i i o i n e e e t t t S r A e t n t B A to Rectify f c a a N e

e o r t N p m c

i R i a s N S l C t e I e e a V s p c u x E e t E c R 0 A 0 0 ,

Pelican House, Propert Contracts exchanged for sale at Agreed to £ Newbury y £875K + additional payment share S106 dependent on final unit sale costs on prices, subject to planning. 50:50 basis, Planning application approved the sale subject to a S106 Agreement. price to Contributions of £31K required. reduce to Purchasers concerned this £870K and reduces viability of scheme and the have asked for price reduction. remaining SALE COMPLETED 31 MARCH £10,500 to 2005. be deducted from any overage payments due to the Council. Supplement al agreement exchanged. Awaiting completion of S106 Agreement. 800 870 70 Mar-05 Old Public Toilets, Public Sale completed 28 January 2005 Lambourn Protect complet ion 0 1 1 ed 6

Old Public Toilets, Public Sale to Sovereign Housing. 0 / 5

Andover Road, Protect Report approved and Legal 0 p 0 i

Newbury ion instructed. Sovereign’s Solicitors 2

e d c e

have raised additional queries e t c R

which will delay completion by a e p

few weeks. x

e o r t N p m c

DIYSO Stock Housin adhoc applications - none £ g received so far this year

Rear of Old Library, Propert Planning consent received for d e

Newbury y residential and business t c

development. Seven offers e 6 p x 0 /

received. Report approved and E 5

Heads of Terms agreed. 0 p i 2

Solicitors instructed. Best price e c agreed was £316k 220 e R Turnpike Social Club Policy To be developed in conjunction Issues of & with adjoining Dorothy Court with stamp duty Resour social club being reprovided on contract ces within scheme. Proposal to in relation to transfer land for £1 and transfer new nursing back social club once completed home still to for £1. Site valued at £460,000. be resolved. Scheme approved at executive. Planning application for new nursing home, flats and scial club approved by Planning Committee on 12 January. Awaiting completion of S16. Heads of terms agreed for surrender and new lease with social club. Can not complete surrender until S106 completed. 0 0 0

e o r t N p m c

88 Newtown Road, Educat Education have now confirmed £ Newbury ion they wish to relocate the Servic Bridgeway PRU from Newbury es Day Centre to this site. No decision as yet as to whether this is to be permanent or temporary relocation. Property therefore has been withdrawn from the current disposal programme. 0 0 0 George House, Comm Site now vacated and building Newbury unity empty. Planning application Care submitted but withdrawn. New revised scheme prepared and pre submission meeting being arranged with planning officer to discuss marketing on hold until planning resolved. Original valuation £700k but revised downwards when planning issues were fully explored 400

e o r t N p m c

Mill Lane, Lambourn Propert Heads of terms agreed with AHS have £ 40 0 -40 y Airways Housing Society for a submitted mixed scheme of rented and planning shared ownership housing. application Report approved by Executive but now Committee 11 November. Legal withdrawn it. instructed. Sale of strip of land to Discussions adjoining house owner for £500, have been completed. A2 made an offer of held with £205 which the Council planning accepted. They had not taken officer and into account the effect of S106 Rights of costs which were around £30k. Way officer The Council agreed that WBC regarding a would pay the costs and that A2 footpath / would increase their offer to bridleway £215k. Effectively sharing the along the costs 310k by A2 and £15k by northern WBC. boundary of the site. Agreed new application to be submitted would exclude 5m strip, architect has redesigned the scheme. Awaiting feedback from planning

e o r t N p m c

officer and £ Rights of Way officer, prior to making new application. S106 contributions of £55.5k requested. AHS have asked for price reduction accordingly. To be discussed and determined following revised application. Project Specific or Additional Disposals

e o r t N p m c

i R i a s N S l C t e I e e a V s p c u x E e t E c R 0 A 0 0

Trinity School, Educat Land at Love Lane, currently £ e t a

Newbury - Love Lane ion Trinity School playing field, to be l

Site Servic sold for residential development a

es to fund work at Shaw House. d e t

Burrough & Co instructed to c e

market sites. Planning consent p x

received for Love Lane site but E

decision has been called in by i e

GOSE. Decision not expected c e

until Nov 2005. R

1,350 a d Trinity School, Educat Land at Fir Tree Primary School, Revised Newbury - Fir Tree ion to be sold for residential planning Site Servic development to fund work at application es Shaw House. Burrough & Co submitted for instructed to market site. alternative Planning consent refused. site within Fir Potential shortfall of funding if Fir Tree School, e

Tree site doesn't achieve decision t a

planning consent and can not be expected d

sold. March. This e t a l

site will t a

however will d

have a lower e t

capital value c e

of £1m p x E

compared to t p previous site i e

value of c e

£1.25m 1,000 R

e o r t N p m c

Land on Western Educat Release of restrictive covenant Dependent £ e

Avenue, Newbury ion to enable residential on t a

Servic development on adjoining land. landowners d

es Executive Committee approved submitting e t a 11 Nov. Legal services have planning l

prepared appropriate application d

documentation and Agreement and planning e t

entered into to complete a Deed consent c e

once planning consent received. being p x E

Dependent on planning consent achieved for t p being achieved for development. the i e

development c e

. 350 R

4,161 1,014 31 Note: Fees and other costs have not been deducted from the net receipts KEY No problems, all under control, will G meet target dates and outcomes Will meet target dates and outcomes, BUT requires special A intervention/crashing the plan. Note of caution. Need advice Will miss target date or outcome R

West Berkshire Council Management Board 07 July 2005 West Berkshire Council Management Board 07 July 2005