The Department of Financial Services

MEMORANDUM OF UNDERSTANDING BETWEEN THE DEPARTMENT OF FINANCIAL SERVICES AND ______FOR FLORIDA ACCOUNTING INFORMATION RESOURCE TRAINING

Contact at Requesting Requesting Agency Date of Training Training Location Agency

This Memorandum of Understanding (MOU) is entered between the Department of Financial Services (Department), an agency of the state of Florida, and the Requesting Agency, identified above, an agency of the state of Florida, which may hereafter be referred to jointly as “the parties.” The parties agree as follows:

Background.

The Department would like to provide training for the state of Florida staff outside of Tallahassee who use the Florida Accounting Information Resource (FLAIR) and/or related accounting or reporting systems upon request.

The Requesting Agency has determined that it is more economical to reimburse the Department for travel expenses for its trainers to travel to the Training Location, rather than sending the Requesting Agency’s employees to be trained in Tallahassee.

Terms and Conditions.

1. Travel Reimbursement. a. The Department will incur travel expenses in providing employees to conduct FLAIR training (Department Trainers) at the Training Location. These travel expenses will be reimbursed by the Requesting Agency. b. All reimbursement for travel expenses will be in accordance with section 112.061, Florida Statutes. Travel costs incurred under this MOU may include: b.i. Lodging, including a separate room hotel room for each Department Trainer; b.ii. Rental car to transport trainers and materials; b.iii. Fuel charges; b.iv. Tolls; b.v. Meals; b.vi. Per diem for each day of travel to be compensated; and b.vii. Unforeseen travel or training related costs. c. The Department Trainers will carpool to arrive at the training location. d. Department Trainers will each submit a travel reimbursement voucher to the Department for reimbursement of travel expenses. e. The Department will provide all documentation, including copies of the travel reimbursement voucher(s), the disbursement voucher(s), and related receipts to the Requesting Agency within 30 days of the disbursement voucher paid date.

of 3 f. The Requesting Agency must submit reimbursement via journal transfer within 30 days of receipt of documentation. 2. Training. a. The Department shall provide two to four Department Trainers for the Requesting Agency’s employees at the location and date listed above. b. The Department will provide an electronic version of training materials to the participants in the form of a Student Guide and/or job aids as applicable to the training being provided. Materials will be provided at least 24 hours before training is to be delivered. Participants may print the material if desired. c. The Department will conduct a pre and post assessment for each participant to measure learning gains. d. The Department will maintain a record of each participant’s attendance and completion in the Department Learning Management System. e. The Department will provide each participant with the opportunity to give feedback regarding the training content, the performance of the Department Trainers, and the facility. The Department will share this feedback with the Requesting Agency. f. The Requesting Agency shall ensure that participants from at least two different state agencies are able to attend the training and shall provide The Department with a list of the expected participants at least seven days in advance. g. The Requesting Agency shall ensure that at least 30 participants are registered for training. The Department will not present training if less than 25 participants will be in training. 3. Facilities. a. The parties shall to work together to ensure that the training room is set up so that participants will be able to receive training in the best possible environment. The Department Trainers, the Requesting Agency’s representative, and the Requesting Agency’s Information Technology (IT) representative must be onsite one hour prior to the start of training to: a.i. Turn on all equipment; a.ii. Open all necessary software; and a.iii. Resolve any unexpected access or technology issues. b. The Requesting Agency shall provide a training room that accommodates either: b.i. Seating and computers for 30 or more participants; or b.ii. Seating and desks/tables for 60 or more participants. c. The Requesting Agency shall provide all necessary equipment, including: c.i. Computer for the instructor that connects to a projector; c.ii. Projector; c.iii. Screen for the presentation to be projected upon; and c.iv. Audio equipment sufficient to ensure that all in the room can comfortably hear. d. The instructor’s computer must contain: d.i. Microsoft Office 365 PowerPoint; d.ii. Access to FLAIR using BlueZone software or the ability to use Desktop Remote services; and d.iii. Access the internet. e. The Requesting Agency shall ensure the following are available and operating for training rooms that contain participant computers: e.i. Connection to the internet; and Page 2 of 3 e.ii. Ability to access FLAIR production using encrypted BlueZone software, or the ability to use Desktop Remote services. f. The Requesting Agency shall have an IT representative on site and available to assist with any technical issues each morning. g. The Requesting Agency shall provide the IT representative’s contact information to the Department at least 48 hours prior to start of training.

4. Administration. a. The Department MOU Admi nist ra t or

The MOU Administrator for the Department is responsible for maintaining the official MOU file, processing any amendments or termination of the Agreement, and for maintaining records of all written correspondence between the Department and Requesting Agency regarding administration of the MOU.

The title, address, and telephone number of the Department MOU Administrator is:

Renée Hermeling Financial Administrator Florida Department of Financial Services 200 E. Gaines Street Tallahassee, Florida 32399 Telephone: (850) 413-4644

b. Requesting Agency MOU M a na ger The MOU Manager for the requesting Agency shall serve as liaison/agency contact regarding management of this Agreement.

The title, address, and telephone number of the Requesting Agency MOU Manager is: Name: Title: Agency: Address:

Telephone:

c. MOU shall terminate upon receipt by journal transfer from the Requesting Agency of This all travel expenses incurred by the Department in accordance with Section 1.b. above.

IN WITNESS THEREOF, the parties hereto have caused this MOU to be executed by their duly authorized, undersigned officials.

THE DEPARTMENT OF FINANCIAL SERVICES REQUESTING AGENCY

By: ______By: ______

Date: ______Date: ______