FAQ’s for Microsoft Campus Agreement Participation

How do I enroll my department in When a unit or school decides to participate, the Unit Business Manager the Microsoft Campus Agreement? can indicate or renew participation in the Microsoft Campus Agreement by completing the online form at https://docushare.louisville.edu/dsweb/View/Collection-6590 . ULink userid and password are required for registration.

How are rates for the Microsoft Microsoft recommends that Information Technology use the official Campus Agreement calculated? university IPEDS data for the FTE headcounts. IPEDS stands for Integrated Postsecondary Education Data System and is the federal postsecondary data collection system established by the National Center for Education Statistics. From the UofL IPEDS data, a report has been prepared which provides the breakdown of FTE totals and cost to participate in the program.

Are house staff eligible to purchase No. They are not counted in the FTE, therefore they are not eligible to from the Microsoft Campus purchase off the agreement. Agreement? (i.e. non-computer users such as; custodians, maintenance, food service staff are included in house staff) Are temporary employees eligible to No. purchase from the Microsoft Campus Agreement? What about Graduate student Yes. They must be included in the FTE count and counted as ½ fte. workers? What about student workers? Yes. They do not have to be counted in the FTE. If their department participates they are covered. What about students? No. Students are covered under a special student select agreement. They are not included in the Microsoft Campus Agreement. What about labs? Yes. Any labs in a department that participates in the MCA are covered at no additional cost. Not all members of my department No. All members of a department must be covered in the agreement. want to be in the agreement. Can we still participate? My department is no longer No. Cessation of the agreement requires participants to remove all participating in the agreement. Can software installed and/or purchase individual licenses for all products I still use the software? you wish to keep. Can I still get a discount if I’m not a Yes. You can purchase Microsoft products at an educational discount participant? through Insight. Call Emilee Hassler, Customer Account Manager Software Spectrum, Inc., an Insight Company

Phone: 800-862-8434 How can I get enrollment help? If you require assistance using the new MCA renewal and enrollment process, contact [email protected]