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DIVISION OF STUDENT AFFAIRS OFFICES OF THE DEAN OF STUDENT LIFE

Student Conduct Record Expungement Process

The file of a student found to have violated university rules shall be retained as a student conduct record for five years from the date of the student’s graduation or from the last day of the last semester the student is enrolled. Student conduct records may be retained for as long as administratively valuable or permanently if the student was expelled, suspended or blocked from reenrollment and/or in situations that may result in future litigation.

Complaints of sexual harassment or sexual misconduct may result in the development of a file in the survivor’s name. This file shall be retained for no less than five years from the survivor’s graduation date or from the last day of the last semester the student is enrolled. These files may be retained for as long as administratively valuable. Survivors who wish to have their survivor file expunged should contact Dr. Krista Bailey via email at [email protected].

In accordance with Texas A&M University Student Rules (Texas A&M University Student Rule 28), student conduct records may be expunged for good cause by the Dean of Student Life and/or designee, upon receipt of a written request by the student. Expulsions and suspensions will not be eligible for expungement. Factors to be considered in review of such petitions shall include, but are not limited to:  The present demeanor of the student;  The conduct of the student subsequent to the violation; and  The nature of the violation and the severity of any damage, injury, or harm resulting from it.

Cadets and Former Cadets Expungements of conduct files through the following process only addresses University conduct files and may not result in the removal of files maintained by the Office of the Commandant. Individuals who were cadets at the time of their incident should check the Corps of Cadets box in the Expungement Request Form which will result in the form being forwarded to the Office of the Commandant for review. Decisions regarding files maintained solely by the Office of the Commandant will be made independently.

Students who wish to submit a records expungement request should carefully review the information below before submitting the appropriate paperwork.

Filing a Student Life Conduct Expungement Request To submit an expungement request, students must complete the Expungement Request Form and submit a written statement outlining the basis for the request. The required paperwork must be submitted to the Offices of the Dean of Student Life located in Cain Hall, Room B-117 or via email to Dr. Krista Bailey at [email protected].

Expungement Decisions After review of all of the information provided, expungement request decisions will be communicated in writing to the student. Every effort will be made to send follow-up correspondence within ten University business days.

Office of the Dean of Student Life Tel. 979.845.3111 Fax 979.845.6138 Cain Hall Room B-117 [email protected] 1257 TAMU http://studentlife.tamu.edu College Station, TX 77843-1257 Updated 9/2013 DIVISION OF STUDENT AFFAIRS OFFICES OF THE DEAN OF STUDENT LIFE

Student Conduct Record Expungement Request Form

Name: UIN: Address: Phone: Email:

Date of Request: Date of Original Conduct Conference(s): (Date you turned your form in)

Have you graduated? Yes No

If yes, what was your graduation date?

If no, what is your anticipated graduation date?

Were you a member of the Corps of Cadets at the time of your incident? Yes No

Please provide a summary of why you have a student conduct record:

Please list the sanction(s) that you were assigned, including the dates they were completed:

Office of the Dean of Student Life Tel. 979.845.3111 Fax 979.845.6138 Cain Hall Room B-117 [email protected] 1257 TAMU http://studentlife.tamu.edu College Station, TX 77843-1257 Updated 9/2013 DIVISION OF STUDENT AFFAIRS OFFICES OF THE DEAN OF STUDENT LIFE

Please provide the following required information below:  Rationale related to the basis for the request.  What, if any, impact did your behavior at the time of the incident(s) have on the University community?  In what ways, if any, has your behavior changed since the violation?  What, if anything, did you learn from the referenced incident(s) and/or through the conduct process?

FOR OFFICE USE ONLY:

Request Received By: ______Date: ______

Request: Approved Denied

Copied To: ______Student Conduct Services ______Office of the Commandant (date) (date)

Office of the Dean of Student Life Tel. 979.845.3111 Fax 979.845.6138 Cain Hall Room B-117 [email protected] 1257 TAMU http://studentlife.tamu.edu College Station, TX 77843-1257 Updated 9/2013