Lone Star High School Baseball Booster Meeting

Lone Star High School Baseball Booster Meeting May 19, 2016 Meeting Minutes

Present: Van Hennigan, Jim Cook, Tony Leone, Jennifer Leone, Frank De Leon, Scott Bogusz, Craig Williams, Anji Willenborg, Kristi Holland, John Holland, Cami Lundt, Casey Daniel, Ximena Daniel, Kenny Foster, Tiffany De Leon, Julie Ortiz, Lisa Cook, Tammy Hennigan, Josh Douglas, Coach Franke

Call to Order – The meeting was called to order by President Kenny Foster

President’s Report – Kenny Foster  Board Re-Organization  Spirit wear  Banking  ¾ sleeve shirts (carry over to next year)  Need a new secretary  Introduction of Current Board Members

Treasurer’s Report - Lisa Cook  Review of Budget for 2016 season by line item.  Embedded is a copy of the 2016 Budget year to date.

Sponsorship Report – Tammy Hennigan  Reported that we had budgeted $3,000 from Game Day media and it came in at $4,000.

Publicity’s Report – Julie Ortiz  Shared the success of the Baseball banquet for this year  Reported that spirit wear fell short this year as we ordered shirts so that each player would receive 2 shirts and only 1 shirt was given per player so we can excess stock of shirts  Reported that we may be changing the opportunity for spirit wear for next year

Concessions Report – Josh Douglas  Reported that we met the budget for the year.  Hosting the playoff games after our season assisted in achieving our budget for the year.

New Business  Lisa Cook reviewed the Budget for 2017 o Reviewed proposed budget for 2017 by line item o Embedded is a copy of the 2017 Proposed Budget o Scholarships budge increased for 2017 – 11 seniors for the 2017 season o Lisa Cook asked for Motion to Accept the budget for the 2017 season to be Approved o Motion seconded by Julie Ortiz o Motion Granted  Tiffany De Leon reviewed the changes to the by-laws for the 2017 season o Clarification of the $1,000 max for the Scholarships o Tiffany De Leon asked for the Motion to be accepted for the clarification of the $1,000 max for the senior scholarships. . Motion seconded by Ximena Daniel . Motion Granted  Tiffany De Leon reviewed the changes to the Board Positions (both the names and changes to the areas of responsibilities) o Director of Publicity title was changed to Director of Spirit Wear and Special Events . This board member would be the Banquet Committee Chair person . This board member would be the co-chair of the kick-off meeting . This board member would also be responsible for coordinating additional opportunities for volunteer hours for the players o Secretary received additional responsibilities . Responsible for sending Thank you notes . Keeping record of all player/parent volunteer hours . Social Media Updates o Director of Sponsorship title was changed to Director of Membership, Sponsorship and Fundraising . This board member would be the co-chair for the kick-off meeting . This board member would be responsible for coordinating Spirit Nights o Tiffany De Leon asked for the Motion to be accepted for the title changes and responsibility changes for the Board Position . Motion seconded . Motion Granted  Tiffany De Leon reviewed the clarification of the volunteer hours. o The clarification changes were that the community service hours are Lone Star High School Baseball related hours o Tiffany also reminded everyone to keep copies of all community service hour forms to ensure that all students have a record just in case hours are not accurately captured by the school. o Tiffany De Leon asked for the Motion to be accepted for the changes clarifying the volunteer hours . Motion seconded . Motion Granted  Election Process: o Kenny Foster shared the roles and responsibilities of each role on the power point for everyone to read o John Holland coordinated the nominations . President Nominees  Kenny Foster  Tiffany DeLeon o President is Tiffany DeLeon through secret ballot . Secretary Nominees  Jennifer Leone . Director of Membership, Sponsorship and Fundraising Nominees  Ximena Daniel . Director of Spirit Wear and Special Events  Cami Lundt . Since Tiffany DeLeon was nominated as President and accepted the position, we had to nominate a Vice President  Nominee for Vice President – Craig Williams . Nominees each accepted the new positions

Adjournment – With no further business, the meeting was adjourned.

Jennifer Leone in the absence of Jennifer Clark