Rotary Club of Wilsonville Process for Bringing a New Member into the Club Page 1
1 An Existing Member (sponsor) locates a potential New Member
2 Sponsor fills out Rotary Club “yellow sheet” & submits to Director of Membership
3 Potential new member info submitted to Board of Directors (BOD) for review and vote
If proposed member is No 5 a former Rotarian, BOD Yes 4 Membership Director OK is all that is BOD advises Sponsor of required. VOTE reason(s) for rejection No membership vote. S
Yes
Item 8 Page 2 6 Membership Director emails Membership with new member data and asks for review and vote
No 7 Membe r- ship votes Note:- Rejection requires two negative votes
Yes
Item 8 Page 2 Rotary Club of Wilsonville Process for Bringing a New Member into the Club Page 2
8 Director of Membership notifies Sponsor to complete “Green Sheet” & submit to Secretary
9 New member meet with Membership Committee or designated Rotarians Sponsor can attend this activity for indoctrination to Rotary Commitments
10 10a New Member pays Treasurer deposits fees initiation fee and dues, & dues and advises prorated for the year Secretary accordingly
11 12 13 Director of Membership Club Secretary uses Membership Director prepares new member “Green Sheet” info & schedules induction induction packet enters new member date and provides into Rotary Int’l system script for participants
14 15 16 President reads from Conduct new member Speaker 1 reads the Script induction at Rotary “Object of Rotary” luncheon
17 18 Sponsor applies Speaker 2 reads the “Rotary Pin” to new Rotary member “Four – Way Test
19 20 New Member assigned Sponsor & New to one of several Club Member complete Committees assimilation checklist thru Rotary activities
21 “New Member” Sticker removed from member’s name tag Page 3 The above flow chart (pages 1 & 2) depicts the process for bringing a new member on board into the Rotary Club of Wilsonville. The following sub-paragraphs address the major activities and corresponding control methods and metrics within the overall process, Activity 1 initiates the process. Each current member is requested to submit two “yellow sheets” on candidate members each year. Candidate members are generally drawn from the local business community. Metric is number of “yellow sheets” per member per year. Metric maintained by VP Membership. Activities 3&4 and 6&7 provide for a screening process on the proposed new member at the BOD level as well as the general membership level. Any member may vote down a proposed new member for any reason. This sub process affords the existing membership the opportunity to deny membership to anyone with whom there may have been a previous negative encounter. Activity 9 is most important in that the prospective member is thoroughly briefed regarding the objectives and purposes of the Rotary club. Further, the expected commitment in time and effort required of the new member is explained. This quality control checkpoint ensures that there is no misunderstanding of the overall commitment to service that is expected of Rotarians. Activity 10 is important as the $$ paid indicate the commitment by the new member. Activity 12 is that activity that actually gets the new member into Rotary. Once registered with Rotary International (R.I.), the new member receives the Rotarian magazine and is entitled to all the benefits of R.I. Activity 15 is the ceremony of Induction that officially welcomes the new member into the local Rotary club. Activities 19 - 20 - 21 generally cover a six month to a year period during which the new member and his/her sponsor work together on specific projects and activities that result in the new member becoming fully indoctrinated in to the Rotary club. Metric is how quickly the 10 items of indoctrination are worked off. Removal of the “New Member” sticker from the name tag of the individual indicates a completion of the indoctrination activities.
Jake McMichael President Elect 2006-07 Rotary Club of Wilsonville