Progress Industries

Progress Industries Standard Procedures

Subject: Payroll/Timekeeping Procedure Section: G: Procedures - Finance Cross Ref: G: Policies - Finance - Time Sheets Approved: President & CEO Effective date: 12-12-12 Review date: 3-13, 9-15, 11-16, 12-17 Modified date: 1-14

All employees are paid promptly and accurately for the hours they have worked. Please adhere to the following:

 All hourly employees must clock-in and clock-out of work using the MITC time and attendance system. This confirms attendance at work. Failure to clock in or out may result in a delay in processing employee’s payroll.  If you forget to clock in/out or are delayed in clocking in/out because of an incident at work, contact your supervisor or use the website to submit a correction. Requests for time changes will only be considered for times greater than 5 minutes. For change requests the employee should use MyMITC to request a change and send to their manager for approval. Place the reason for the correction in the comment box. You are required to enter an Employee PIN and a Job PIN number. Ensure that this information is available whenever you report to work. Excessive requests of time edits (more than 3 in a pay period) due to failure to remember to clock in/out could be cause for disciplinary action.  Only clock in/out from your place of work. Calling from an unauthorized location may result in termination of your employment.  Do not attempt to clock in/out for other employees. When using the telephone timekeeping, you may be prompted to speak your name and Employee PIN. This is part of the voice identification system. Follow the prompts as instructed.  Do not work more than your scheduled hours without permission from your supervisor.  If you are asked to stay after your shift ends to cover for another employee, clock out as usual and clock in again for the next shift. Remember to clock out when the relief arrives.  If an emergency occurs at your place of work that may require you to work additional hours, contact your supervisor or the office to get approval before working beyond your scheduled hours.  Employees should check their timesheet several times throughout the pay period to monitor that their hours have been recorded correctly. Employees should make sure any corrections are submitted to their manager prior to 9:30 a.m. the Monday of pay week.  A record of hours worked is available upon request.  Requests for paid time off (vacation, personal time, etc.) must be submitted through MITC. Employees must have sufficient paid time off hours to cover the request. The request maybe approved/denied at the manager’s discretion. Approval/denial will be based on prior requests from other employees, available coverage, and the labor agreement.