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Issue 060, June 16Th, 2017

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Issue 060, June 16Th, 2017 Notice BOARD OF DIRECTORS MEETING The Nihilani at Princeville Resort Saturday, June 17th, 2017 8:00 AM HST Executive Session at Nihilani #02-C and 9:00 AM General Session at Pool Area and Teleconference To: The Officers and Directors of the Association of The Nihilani at Princeville Resort. NOTICE IS HEREBY GIVEN of the Board of Directors Meeting to be held: DATE: Saturday, June 17th, 2017 TIME: 8:00 AM HST; General Session at 9:00 AM PLACE: Executive Session at Nihilani #02-C; General Session at Pool Area and Teleconference MEETING CALL-IN INSTRUCTIONS: Dial: 1(641)715-0861 **Note new call in number *** Pass code: 607707# PURPOSE: To conduct the regular business of the Association. MEETING CONDUCT AND GUIDELINES: In the interest of conducting the meeting in a timely and orderly fashion, each Board Member is limited to a maximum of three minutes per topic. The following guidelines will apply to Homeowner participation: • Homeowners may not interrupt the process of the Board Meeting; please turn off all cell phones. • Following the Board Meeting, an opened forum will be held in which homeowners may participate. • An owner may speak during the opened forum for a maximum of three minutes. • The opened forum will end for any owner who fails to abide by the rules or the direction of the chair. o Owners who have items for consideration or special requests should submit their written comments to the Managing Agent for distribution to the Board. Please note that Owners’ concerns may be submitted at any time and need not wait for a Board Meeting to be addressed. o Issues regarding legal matters, personnel, or matters referred to Counsel may not be discussed in opened forum, whether it is the Board meeting or the Owners’ forum. • Participants are not permitted to record the meeting. By call of: President Bernie Connors The Nihilani at Princeville Resort AOAO Date of Notice: March 25th, 2017 Agenda BOARD OF DIRECTORS MEETING NIHILANI AT PRINCEVILLE RESORT ASSOCIATION Saturday, June 17th, 2017 Unit 02-C (8:00 AM) and Nihilani Pool Area (9:00 AM) and Teleconference I. Roll Call: Bernie Connors, Ed Getz, Paul Hames, John Taylor, and Ande Anderson By Invitation: Managing Agent, KW Kauai, Keller Williams Realty, Richie Richardson. II. Call to Order: President Bernie Connors called the meeting to order at AM HST. The location of the meeting is Unit #02-C. A. Recess: Chair Connors recessed the regular session of the meeting at am HST to conduct an executive session to discuss certain legal matters. B. Change of venue: At am HST. Chair Connors moved the location to the Nihilani Pool Area. C. Reconvene: At am HST, Chair Connors Reconvened the meeting and returned to Regular Session D. Additions/Deletions to the Agenda. (From Board Members) (Suggestions from Owners… the Chair’s discretion to table or add.) III. Approval of Minutes: Motion: To approve the Minutes of the Organizational Meeting of the Board of Directors dated March 25th, 2017 (as submitted/amended). IV. Committee Reports: A. President’s Message. 1. Hurricane Safety and Emergency Preparedness. 2.Busy Season and House Rules. B. Rules and Governance. 1.Report. (John Taylor). a) House Rules Document and Rules Short List is being reviewed and updated. C. Design Review. 1.Report. (Ed Getz) a) No items for discussion. D. Landscape. (Ande Luna) 1.Report Nihilani 2 Board Meeting Agenda June 17th, 2017 a) Tree Pruning and trimming. (Pool area palms and Hawaiian Garden.) a. Trimming and removal. at cost of $1,972 Motion: To approve a contract with Green and Clean Landscaping for the lump sum of $1,972 including GET for trimming and removal of trees at direction of Committee. b. Improvement of Hawaiian Garden. Motion: To approve a contract with Green and Clean Landscaping for the lump sum of $2,855 including GET to re-landscape Hawaiian Garden area. c. Development of Nihilani Tree Database. Work continues on this project. E. Maintenance. 1.Report. (Bernie Connors) a) Dry Rot Repair. Zeek LLC is replacing areas of dry rot and will be replacing some corbels. Travis has compiled a list of Corbels in need of repair or replacement. b) Inspection of pool security system. No update. c) Gutter and Downspout Repair. If there is a leak in your gutter or downspout, please call Travis and report it. Repairs will occur as needed based upon occurrence of failure. A this time the Committee is not sure if a Gutter Contractor will be needed this year. d) Pool refinishing. Deferred until 2018. e) Fire inspection (fire extinguishers and fire hydrants. Extinguishers were inspected and two need charging. Hydrants were inspected and water pressure reported low. Motion: To approve a contract with Island fire Protection LLC in the amount of $1,336.24 including GET. f) Inspection of Stairs for Mahina units. Later date. We will be caulking the stairs of the Mahina units where necessary to reduce water intrusion and prevent dry rot. g) Replacement of Stair Stringer for unit 33C. Motion: To approve a contract with Alfred Ah Loo in the amount of $1,800. To remediate dry rot damage by removing and replacing the outside stair stringer. h) Inspect and replace bathroom fixtures where necessary. No update. Page 2 Nihilani 3 Board Meeting Agenda June 17th, 2017 i) Repair Spa Heater. The Spa Heater was repaired again. Problems continue and we are beyond warranty. A replacement has been ordered and will be installed upon arrival. j) Power Washing of Phase I buildings. The tentative start date is September 12th. Confirmed with contractor. Buildings involved are: 13, 14, 15, 16, 17, 18, 19, 29, 30, 31. k) Remove and replace pool deck concrete. Motion: to approve a contract with RB Concrete & Masonry in the lump sum amount of $4,472 including GET to remove a section of the pool deck and a piece of the sidewalk leading up to the table above the water fall and to replace the caulking on the edge of the deck. l) Cleaning of Gutters, downspouts and Auto Courts. Travis and Associate have started the annual cleaning of the gutters and downspouts. Included is the power washing of each auto court and sidewalk. Screens for all dryer vents will also be cleaned. m) Sewer issue at Unit 2B. Roots from a palm tree clogged this units sewer pipe causing flooding on the ground floor. The drain was cleared and flooding stopped. The offending palm tree will be removed to prevent a future occurrence. F. Financial Report: (Paul Hames) 1. May 31st, 2017 Financials. As of May 31, 2017 after removing the Capital reserves and the Capital and reserve expenditures, the yearly Operating expenses are $16,610 over the Operating Budget. The Capital Reserve Account has $362,042 and the General Operating Cash is $126,003 (including the checking and money market accounts). G. Site Manager’s Report: (report submitted by email). May 2017. 1. Copy attached.. 2.Comments or action? H. Managing Agent’s Report: 1.Delinquencies. a) Other V. New Business A. Any? VI. Next Meeting: Page 3 Nihilani 4 Board Meeting Agenda June 17th, 2017 A. The next Board of Directors Meeting will be held on September 17th, 2017 at 8:00am (Executive Session) and 9:00am Poolside (General Session). VII. Adjournment Owners’ Forum: An Owners Forum will be held following the conclusion of the Board Meeting. Page 4 May, 2017 Site Manager Monthly Activity Report: Aloha Board Members, Homeowners, and Richie, May was a busy month as predicted with vacationers arriving and projects being worked on, completed and new projects started. There have been more issues with the spa heater. I have continued to work on it and keep the heater running. We apologize for the down time and are looking to install a new heater system. A heater that is more efficient. Also, as a reminder June 1st is the start of Hurricane Season. It is smart to be prepared. All Owners have previously been issued an “Emergency Preparedness For Natural Disasters” document. Please read! Completed Projects: Todd (The Pool Doktor), and I took the spa heater completely apart, inspected the parts, cleaned the inside of the heater and put it back together. We made several adjustments to it and have it up and running. I received many complaints of an obnoxious rooster. I caught him and removed the rooster from the property. We have had Mitch McPeek (Zeek LLC.) fix many of the wood rot projects throughout Nihilani and is almost finished. I repaired the fallen rocks on the rock walls by the pool and Pepelani Loop. I changed the oil and oil filter in the Maintenance Truck. I placed rocks on the grass in areas that have been identified as locations where people drive on the grass the most. We hope this will stop or reduce the problem of broken sprinklers and tire marks on the grass. We had Mokihana Pest Control complete the quarterly pest control and semi-annual termite inspection. No termites were found at any of the buildings. We installed a new router for the internet connection at the pool. I painted a rubberized coating on the bed of the golf cart. We had the backflows for the water valves inspected and tested. The valves passed and are in good working order. Issues: The spa heater continues to be an issue. Ongoing Projects: Mitch McPeek is almost finished with the wood rot and corbel replacement project. Upcoming Projects: I will be cleaning all the gutters and inspecting the dryer vents. We have a concrete contractor working in June to replace the concrete slabs at the pool that are raised and could be a tripping hazard.
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