Procedures for the Submission of Travel Expense Reports

Office of Support for Teacher Education Programs and Global Student Teaching Education Building – Room 108

PROCEDURES FOR THE SUBMISSION OF TRAVEL EXPENSE REPORTS

A. Information needed on the TRAVEL EXPENSE REPORT:

1. Name

2. Home Address

3. State, City, and Zip Code

4. Fiscal Year

5. Account Number 54100—Fund -10, Class-01, Dept. ID-1210

6. The date (month/day/year) mileage occurred.

7. Name of School, City/Town and State that school is located.

8. The PART TIME supervisors, defined as those who do not work on campus but supervise students off campus, should CALCULATE THEIR MILEAGE FROM THEIR HOMES TO THE SCHOOLS.

9. Full time faculty members, who work from the campus and supervise field placements, calculate their mileage from the campus to the school OR from their homes to the school whichever is the shortest route. This is not a change in policy.

10. Tolls: Amount it cost you to pay for tolls. Please attach original receipt(s).

11. Total number of miles X .54* cents = $__.__ plus tolls = amount of check upon review. *Revised mileage rate as of 1/28/2016.

12. Attach a copy of your insurance card and complete the information; Required signature, title i.e. Assistant Professor/Adjunct and Department.

13. Official STATION and normal commutation mileage.

14. Signature of Department Chairperson.

B. Department Chairpersons/Designees will submit forms to the STEP Office.

DO NOT SEND TRAVEL EXPENSE REPORTS DIRECTLY TO BUDGET AND FINANCE. C. Accurate description of destination(s) will be needed. Example: 2/16/08 TCNJ to Triangle Elem., Neshanic, NJ 27 miles Triangle Elem. To TCNJ 27 miles

OR 2/16/08 Home to Triangle Elem., Neshanic, NJ 27 miles Triangle Elem. To Home 27 miles

D. Supervisors MUST submit their forms to their Department Chairperson prior to the due dates listed. Please submit your reimbursement forms according to the printed schedule. Please do not wait several months to do so.

E. Mileage for meetings and/or conferences will ONLY be compensated when related to supervision.

F. Travel Expense Report questions: Kathy DiAntonio at (609)771-2408 or [email protected] – STEP Office, 108 Education Building.

Travel Expense Due Dates – Last Friday of Every Month (with exceptions for Holiday schedules)* Department chairpersons, please submit Travel Reimbursement Forms to the STEP Office according to this schedule.

February 15, 2016 September 23, 2016 February 26, 2016 October 28, 2016 March 25, 2016 *November 21, 2016 April 29, 2016 *December 16, 2016 May 27, 2016 June 24, 2016