Excellence in Education and Research

University Centre for Rural Health N o r t h C o a s t Excellence in education and research Business and Education Staff Meeting 18/8/2014 10am to 12noon PBL Room, Lismore Chair Lesley Barclay Minute Taker Gail Stroud Attendees Lesley Barclay (Chair), Frances Barraclough, Wendy Byron, Christine Everett, Shianne Ford, Rod Hart, Libby Kelly, Ian McDonald, Nate Pek, Linda Pike, Thi-Anh Smith, Gail Stroud, Aimmee Waddell, Flora Zigterman. via Tele/Video-conference Melinda Southon, Neville Lollback. Apologies Leeanne Coonan, Erica Campbell, Michael Douglas, Greta Enns, Naree Hancock, Tracey Piccoli, Suzanne Raabe, Melinda Southon, and Kate Van Dommele and Tiffany Dobson (on leave). Item 1. Agenda Topic Minutes of Previous Meeting and Business Arising Time allotted Discussion The Minutes were confirmed. Business Arising: a) Mail Register Process – ongoing. b) Taxonomy – ongoing – ongoing. c) UCRH Website Re-design Progress Report - Wendy advised that most of the content for the Public Site, Clinical Education was complete, with all Research Data, most of the Business Unit and the majority of Education written. Lesley advised that she would suggest a review of the Education content to the Governance Committee that would be meeting this week. d) ACE/TAFE-run Excel Courses - on hold e) Responsibilities of Interview Panel Members –Ian advised that this matter was in a state of flux due to staffing issues in HR Sydney. He had hoped to arrange a visit to Lismore in August, but this is unlikely to happen. He advised that an offer to fund travel and accommodation by the UCRH had been made. Staff at Grafton and Murwillumbah will be included in this training. f) Guidelines for the Accommodation Charges and Service Fees – Frances advised that Guidelines had been carefully drafted, taking into account the differing arrangements for payment by the Northern Clinical School, and other institutions. Lesley advised that we could lose our current student

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accommodation buildings to make way for a car park in 2015. It was recommended that Tracey Piccoli arrange for Michael Douglas to visit the Wilson’s College Student accommodation as soon as possible. Lesley advised that she would be alerting the Deans at the Governance Committee Meeting and at the University of Sydney of the impending Student Accommodation situation. Students have advised they do not want to be housed at Wilson’s College, but they will have little choice unless new housing is built or we can source better accommodation at a cost effective rate. g) Wellness Day for Professional/Academic Staff - Sabrina Pit would coordinate this day. Conclusions Action Items Person Responsible Deadlines Mail Register Ongoing Taxonomy Ongoing UCRH Website Re-design Wendy ACE/TAFE-run Excel Courses Ongoing Responsibilities of Interview Panel Members Ian 30 September Guidelines for the Accommodation Charges and Frances 30 September Service Fees Wellness Day for Professional/Academic Staff Sabrina Pit EOY Item 2. Agenda Topic Business Unit Update – Rod Hart (in Leeanne’s absence) Time allotted Discussion Rod advised that it had been business as usual since Leeanne had commenced her leave. Gail advised that Shianne had sent the DoHA Progress Report including Financial Statements for the NRUDRH & NCMEC Projects for period January to June by the due date. Shianne advised that receipt had been acknowledged. Gail had prepared the Finance Reports, with the assistance of Kellie Boland, for the Governance Committee. Lesley paid tribute to all staff involved in reporting such that the reports were produced on time and of better quality. Conclusions Action Items Person Responsible Deadlines

Item 3. Agenda Topic UCRH Update – Lesley Barclay Time allotted Discussion Lesley gave a briefing of her budget meeting in Sydney and said that she was able to explain our situation to those present during the official dinner. She further advised that U Sydney staff would be in Lismore, together with the Advisory Committee on 7 & 8 October.

Conclusions

Action Items Person Responsible Deadlines

Item 4. Agenda Topic Facilities Report – Wendy Byron Time allotted Discussion Wendy advised that the quote for a toilet in the scrubs washroom in the SLE Building will be accepted, whilst the quote for a shower in the 2nd cubicle toilet in 61 Uralba Street toilets was unacceptable and would not proceed. Signage will be erected above the Nyumbalihgu Centre sign by the end of the week. Carpets will be cleaned prior to the ARHEN Conference 14 September. She advised that a number of staff, who work one day per week, will share Room 204 on a roster basis. Conclusions Action Items Person Responsible Deadlines

Item 4. Agenda Topic Work, Health & Safety Issues – All staff input Time allotted Discussion Gail and Rod advised that windscreen wiper blades on the motor vehicles they had driven recently needed to be replaced. Gail undertook to Log a Job to check and replace the wipers, as required. Conclusions Action Items Person Responsible Deadlines

Item 6. Agenda Topic HR Update – Ian McDonald Time allotted Discussion Ian advised that Elayne Mitchell, Executive Officer, ARCRH had commenced, working with Megan Passey on that project. Recruitment will commence for the Administrative Assistant, Student Coordinator, SIM Centre. The Administrative Assistant, Grafton needs to be finalised. Lesley advised that Tracey Johnson will be Acting Student Coordinator, Grafton upon the retirement of Neville Lollback, until the position can be filled, following recruitment. Conclusions Action Items Person Responsible Deadlines Item 7. Agenda Topic Student Coordination Update Time allotted Discussion a. Lismore – Frances advised that the Education staff had been very busy with 20 Elective Student Placements from now until end of year. Staff from the University of Wollongong will be visiting in the near future. 3 students have secured internships. Michael Douglas will be hosting a Refugee Night on Wednesday 27

August, between 5.30pm and 7pm – staff and hospital employees are welcome to hear stories of refugees who have settled in the area. A senior UWS academic had passed away over the weekend – UWS students will be advised in a compassionate manner by our staff. Tracey Johnson will commence as the Student Coordinator in Grafton on 8 September. Sharene Pascoe has provided SIM training to the staff at Lismore, Grafton and Murwillumbah so that the Centres can conduct training sessions in accordance with our obligations to HWA. It is intended to conduct courses at Coffs Harbour and Port Macquarie. b. Grafton – No staff available – no report. c. Murwillumbah – No staff available – no report. Conclusions Action Items Person Responsible Deadlines Item 8. Agenda Topic New Business Time allotted Discussion Lesley advised that it will be a very busy time with booking rooms for the many group meetings for the ARHERN Conference 14-16 September. Staff will be invited to join the participants on Sunday 14 September for a barbeque. A Research Day will be held on Tuesday that will involve 9 universities and 11 UDRH’s. It is hoped that together they will tender for funding for research into Health Services in Rural and Remote Areas. Wendy has analysed motor vehicle usage in Lismore and has identified possible savings. It may be the case that we will not replace a motor vehicle and will instead use car rentals. Action Items Person Responsible Deadlines Training: Purchase Orders Shianne October/November Meeting closed 10.40am Next meeting Monday 22 September 2014

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