Communication timeline – briefing and template

Include the ideas and tasks, as well as the stages for completion, that need to be undertaken in order to involve volunteers. The timeline template on the next page includes a shaded example.

Based on the communication plan, summarise all the communication items that you need to cover, on a communication timeline. The table should include at least the following tasks/ideas. You will need to order these to suit preparation for your own event:

 publicity through boards or committees, general public, community meetings, media

 planning meetings with major stakeholders (for example, boards, committees, centres, sponsors, council, police)

 information to volunteers (using various media such as email, telephone, letters, TV, radio) including, information packs, public flyers, application packs, interview times, acceptance letters, training information

 the tools (for example, templates such as flyers, letters of offer, etc) and skills/strategies (for example, writing, designing, posting/mailing) that you will use at each stage

 people who will be responsible for completing each stage on your timeline.

Recruit volunteers – Solo Activity 7 © Commonwealth of Australia | Licensed under AEShareNet S Licence Communication timeline template

WHEN (month) WHAT WHERE WHY HOW (tools or WHO skills/strate gies)

Pre-event Volunteers need advice To their homes and/or In order to capture as Write Information flyer, Pre-event and information about in the public arena much attention as post/mail to volunteers, Administration the event possible and/or place on volunteers to prepare, community check with Coordinator, noticeboards and then implement

Event

Post event

Recruit volunteers – Solo Activity 7 © Commonwealth of Australia | Licensed under AEShareNet S Licence