Iota Alpha Chapter ALPHA PHI OMEGA NATIONAL SERVICE FRATERNITY The University of Tennessee

BYLAWS

As adopted on November 2, 2006

PREAMBLE

We, the Brothers of the Iota Alpha Chapter of Alpha Phi Omega, National Service Fraternity, chartered on the campus of The University of Tennessee, and established for the purpose of assembling college students in the fellowship of the principles of the Boy Scouts of America as embodied in the Scout Oath and Law, to develop Leadership, to promote Friendship and to provide Service to humanity, and to further the freedom that is our National, educational, and intellectual heritage, do adopt these Bylaws.

ARTICLE I. Bylaws

Part I. These Bylaws shall be superseded by Federal law, State law, National Bylaws, and University of Tennessee Policies for Student Life. Part II. Powers not defined in these Bylaws shall be defined by Chapter Policy, the newest revision of Robert’s Rules of Order, or the Executive Committee.

ARTICLE II. Membership

SECTION I. OPEN MEMBERSHIP Membership in the Iota Alpha chapter of Alpha Phi Omega shall be open to all University of Tennessee students that have fulfilled the membership requirements prescribed by the National Fraternity and by this Chapter. Alpha Phi Omega is an equal opportunity organization and as such does not discriminate on the basis of gender, race, color, national origin, disability, religion, marital status, sexual preference, or age. SECTION II. MEMBERSHIP All members shall be referred to as Brothers. Membership status will be determined by the third Brothers’ meeting. SECTION III. ACTIVE STATUS This chapter may grant active status to any student who fulfills the National and Chapter requirements for active status. Part I. An active Brother shall: a) maintain a QPA of 2.0 or above. b) participate in service projects of the Chapter. c) perform five service projects as defined by the service committee to the satisfaction of the Executive Board d) participate in pledging activites and sign Pledge books as specified in Chapter Policy. e) participate in two (2) fundraising projects as defined by the Chair of Fundraisning. f) attend meetings of the Brotherhood as specified in Article VIII of Bylaws unless excused by the Vice President of Membership. 1 g) sign a risk management policy each year. h) pay dues. Part II. An active Brother may: a) vote on all issues pertaining to the Chapter. b) hold Chapter office. c) hold committee chairmanships. d) be a Big Brother. Part III. Should a Brother fail to attend a scheduled fellowship with a particular Pledge three (3) times during the Pledge Period, that Brother's signature will automatically be waived for that Pledge. If a Brother has their signature waived for two (2) Pledges during the same Pledging period, that Brother will immediately be brought up for suspension. Part IV. A seventy-five percent (75%) vote of the Brotherhood may waive requirements or suspend privileges of an active Brother. SECTION IV. LEAVE OF ABSENCE This chapter may grant a leave of absence status to an active Brother if circumstance prohibit the individual from attending the Knoxville Campus of the University of Tennessee. The Brother must be considered a full time student under university standards. The Brother must petition the Executive Committee in writing by the third regularly scheduled Executive Committee meeting prior to leave of absence. A majority vote of the Executive Committee shall be necessary to grant leave of absence status. The Brother will continue to be considered an active member and hold all rights and privileges granted to an active Brother. Circumstances in which a brother may be placed under leave of absence include call to duty with in the armed services, cooperative education, study abroad, and exchange programs. Part I. A Brother under leave of absence status must: a) maintain contact with the Vice President of Membership. b) maintain a 2.0 GPA. c) pay national dues. Part II. A Brother under leave of absence may not: a) hold office. b) hold committee chairmanships. c) vote in chapter elections. Part II. The Chapter will a) not require chapter dues for a Brother placed on leave of absence status b) require national dues c) maintain contact with the Brother Part III. Leave of Absence status may not be maintained for more than two (2) semesters unless permitted by the Executive Committee. After two semesters, an associate Brother shall petition to return to active status or will be suspended from the Chapter. Part IV. A majority vote of the Executive Committee may waive requirements or suspend privileges of a Brother under Leave of Absence status. SECTION V. ASSOCIATE MEMBERSHIP This chapter may grant associate status to a Brother who cannot commit to full involvement in Chapter affairs. The Brother must petition the Executive Committee in writing by the third regularly scheduled Executive Committee meeting. A majority vote of the Executive Committee shall be necessary to grant associate status. Part I. An associate Brother shall: a) maintain a QPA of 2.0 or above. b) perform three (3) service credits each semester.

2 c) attend three (3) Brothers’ meetings, one (1) Pledge meeting for the purpose of introduction to the Pledge Class, and one (1) joint meeting, Midsemesters, or Final Vote-In. In the absence of a Pledge class, four (4) Brothers’ meetings and one (1) joint meeting will be required. See Article VIII Section I of bylaws for definition of meetings. d) pay dues.

Part II. An associate Brother may: a) vote on all Chapter matters except Midquarters and Final Vote-In. b) hold committee chairmanships. Part III. Associate status may not be maintained for more than two (2) semesters unless permitted by the Executive Committee. After two semesters, an associate Brother shall petition to return to active status or will be suspended from the Chapter. Part IV. A majority vote of the Executive Committee may waive requirements or suspend privileges of an associate Brother. SECTION VI. ADVISORY MEMBERSHIP This chapter may grant advisory status to a person approved by a simple majority vote of both the Advisory Committee and the Brotherhood. Part I. An Advisor shall: a) advise chapter committees as assigned by the Chairman of the Advisory Committee. b) attend at least two Brothers’ meetings and one service project each semester. c) assist the chapter in planning and carrying out projects of interest to the community. Part II. An Advisor may: a) be elected Chairman of the Advisory Committee. b) hold committee membership. Part III. In the odd numbered years, immediately following the election of officers, each Advisor wishing to retain advisory status will be discussed and voted on for reaffirmation. An advisor may be given emeritus status through a majority vote at the same time. SECTION VII. HONORARY MEMBERSHIP This chapter may grant honorary status to a person who has contributed significantly to the ideals and purposes of Alpha Phi Omega. Honorary chapter membership may not be bestowed upon undergraduate students. Part I. An Honorary shall: a) serve as personal advisors and counselors on chapter matters at all times. b) serve as special advisors to the respective chapter committees as assigned by the Chairman of the Advisory Committee. c) attend at least two Brothers’ meetings and one service project per semester. Part II. An Honorary may: a) hold committee chairmanships. b) be a Big Brother. Part III. Honorary status may be granted by a seventy-five percent (75%) vote at a Brothers’ meeting where quorum is present. SECTION VIII. ALUMNI MEMBERSHIP Upon receiving an undergraduate degree, completing university credit requirements for an undergraduate degree, beginning pursuit of a graduate degree, or leaving the university for any reason, all who have held membership in this chapter shall be granted alumni status. A Brother meeting requirements for alumni status and desiring to retain active status must submit a written request to the Executive Committee by the third regularly scheduled Executive Committee meeting of the semester. If an alumni desires to return to active

3 status after one or more semesters must submit a written request to the Executive Committee and receive a majority vote of the Brotherhood. Brothers that have fulfilled requirements for alumni status and have remained active may request alumni status by submitting a written request to the Executive Committee. Part I. A Brother with Alumni status retains no rights of an active Brother. Part II. A Brother with Alumni status has no responsibilities of an active Brother. SECTION IX. TRANSFER MEMBERSHIP This Chapter may grant associate status to a Brother who has transferred from another institution where Alpha Phi Omega already exists. The Brother must petition the Executive Committee in writing by the third regularly scheduled Executive Committee meeting. A majority vote of the Executive Committee shall be necessary to grant associate status. Part 1. A transfer Brother shall: a) fulfill the requirements of Associate Members set forth in Article II., Section IV. b) be granted active status and all privileges and responsibilities contained therein upon review in the following criteria: standing of the respective Brother with the previous Chapter; completion of a quiz covering selections from Chapter History, Iota Alpha By-Laws, and Pledging Requirements; and petitioning of the Executive Committee to change status. Part II. A transfer Brother may: c) vote on all Chapter matters except Midquarters and Final Vote-In. d) hold committee chairmanships.

ARTICLE III. Probation and Suspension

SECTION I. MEMBERSHIP PROBATION Part I. A Brother shall be placed on probation following any semester in which the Brother fails to complete one requirement of their current status. Requirements will be due the last day of class at 5PM. Part II. Violations of the Code of Conduct may result in being placed on probation. Part III. A Brother may be placed on probation by a seventy-five percent (75%) vote of the executive committee. The Brother shall be notified of the reason(s) in writing within three (3) weeks of being put on probation and shall remain on probation for the duration of the current semester. Part IV. The Brother will remain on probation for one semester. He must complete the requirements to regain status by the end of the following semester. Failure to due so will result in expulsion from the Fraternity. Part V. To regain active or associate status after being on probation, a Brother shall: a) Submit to a probationary final, to be taken at the same time as the Pledge Final. b) Fulfill all missing requirements in addition to the normal semester requirements.

SECTION II. RIGHTS AND PRIVILEGES Part I. A Brother on probation will have a partial active status: a) No voting privileges including voting for pledge membership. Part II. A Brother on probation can: 4 a) Run for office for the following semester b) Attend social activities with the Fraternity

SECTION III. OFFICERS ON PROBATION Part I. If unable to fulfill all requirements, the officer will be put on probation and removed from office. Part II. If President does not meet requirements, Vice President will fill position. Vice Presidency will not be refilled. Part III. For all other positions, there will be an election held to fill the position until the next annual election. Part IV. Officers on probation follow same guidelines as members on probation (refer to Article III, Sections I & II).

ARTICLE IV. Pledging

SECTION I. PLEDGE MEMBERSHIP Part I. This chapter may grant pledge status to any student who accepts the invitation to pledge. Part II. Prospective members shall have a QPA of 2.0 or greater. This requirement may be waived if the student has no University of Tennessee GPA.

SECTION II. PLEDGE PERIOD The pledge period shall be a time of prospective membership during which Pledges are prepared for active membership. Invitations to pledge will only be honored during one academic year in which the invitation is extended. Part I. The Membership Committee will establish a pledge period of no less than six (6) weeks and no more than ten (10) academic weeks. The pledge period will begin with a Ritual ceremony and end with Final Vote-In. Part II. The pledge period shall include a Midsemester Review (“Midsemester”) to ensure reasonable progress of each Pledge. Part III. The pledge period shall include a Final Review (“Final Vote-In”) to ensure successful completion of requirements. SECTION III. REQUIREMENTS The Pledgemaster shall state all pledging requirements at the first Pledge meeting. Each Pledge shall: a) wear a Pledge Pin and carry a Pledge Book as set forth in chapter Policy or deemed appropriate by the Brotherhood. b) understand National and Chapter History, Bylaws, Pledge Manual and other material pertaining directly to Alpha Phi Omega as assigned by the Pledgemaster. c) attend and participate in Midsemester and Final Vote-In. d) exemplify the Cardinal Principles of Alpha Phi Omega, the Scout Oath, and the Scout Law to the satisfaction of the chapter. e) Attend pledge meetings unless excused by the Pledgemaster SECTION IV. CHANGES IN REQUIREMENTS Any change to Pledging requirements may be made by a seventy-five percent (75%) vote. Changes to raise requirements shall not be made after Bid Acceptance.

5 SECTION V. VOTES REGARDING PLEDGES Part I. A sixty-six percent (66%) vote at Midsemester shall be necessary to allow a pledge to continue in good standing. Any Pledge not receiving an affirmative vote may be placed on probation. The Pledge shall be notified in writing of the reasoning for the probationary status. Part II. A seventy-five percent (75%) vote at Final Vote-In shall be necessary to grant Pledges active status in the Chapter. Part III. Reviews for a Pledge may be delayed by majority vote of the Brotherhood. Part IV. A Big Brother may move to reconsider any vote regarding their Little Brother. SECTION VI. HAZING Part I. Hazing is defined as any action taken or situation created, whether on or off campus, by members of an organization against other members of the organization which produces mental or physical discomfort, embarrassment, harassment or ridicule. Disciplinary action will be taken against individuals and or organizations found to be responsible for hazing. Part II. Hazing is a violation of Tennessee State law, University policy, National Alpha Phi Omega policy, and Chapter Bylaws. Any Brother engaging in such activity will be brought up for suspension from the Chapter. The Brother may also be disciplined under State law, University policy, and National fraternity policy SECTION VII. REGISTRATION OF PLEDGES AND NEW BROTHERS The Officers of this chapter shall mail Pledge applications and required national Pledge fees to the National Office no later than ten (10) days after Ritual. The Officers shall also mail applications for active membership and required national activation fees to the National Office no later than ten (10) days after Initiation. Any initiation not followed by registration with the National Office shall be considered null and void. SECTION VIII. UNINITIATED PLEDGES Part I. Any pledge who does not fulfill all pledge requirements by 5:00pm the day preceding Pledge Finals will be placed on Pledge Probation. The Pledge is not permitted to attend Initiation or be initiated until the next consecutive semester. Money for Initiation should not be collected and no forms should be sent to the National Office for membership at the time. The following semester, Pledge will pay normal member payment (if Fall semester, apply the money to the chapter’s bank account, but do not send the money to the National Office for membership) in addition to initiation dues pending for the end of probation (sent to National Office). Part II. In order to become an official member, the probationary Pledge must: a) Re-pledge the semester immediately following the one he was unable to complete. b) Complete all missing requirements. c) Fulfill the normal requirements of a pledge in all categories. d) Take the Pledge Final with regular pledges. e) Attend Pledge Initiation with regular pledges. Part III. The Probationary Pledge may attend member meetings in place of pledge meetings.

ARTICLE V. Officers

SECTION I. OFFICER RESPONSIBILITIES The officers of this chapter shall be President, Executive Vice President, Vice President of Service, Vice President of Membership, Vice President of Friendship, Vice President of Fundraising, Pledgemaster, Treasurer, Communications Secretary, Historian, Alumni Secretary, Sergeant-at-Arms, and Chairman of the Advisory Committee. With the exception of the Chairman of the Advisory Committee, all officers must be enrolled as students at The University of Tennessee, and retain active status in the Iota Alpha Chapter.

6 Part I. In the absence of the President, the chain of command shall be: Executive Vice President, Vice President of Service, Vice President of Membership, Vice President of Friendship, Vice President of Fundraising, Treasurer, Sergeant-at-Arms, Pledgemaster, Communications Secretary, Historian, Alumni Secretary, Chairman of the Advisory Committee. Part II. All Officers must attend weekly Executive Committee meetings. Special meetings of the Executive Committee may be called by the President or by a majority of the Committee. Part III. Absences from Executive Committee or Brothers’ meetings must be approved by a majority vote of the Executive Committee. Part IV. The Executive Committee must approve all appointments of committee chairmen and Pledgemaster Assistants. Part V. Each officer must attend one Pledge meeting to discuss Executive Offices. Part VI. Each Officer will create or continue a turnover file for future officers. This file will consist of all works and tasks attempted and accomplished by the Officer, suggestions from previous officers, cares and concerns about the office, a general calendar along with instructions for major events throughout the term of the office, as well as any other information that the officer feels necessary. Turnover should occur prior to the Executive Committee meeting immediately following Installation. SECTION II. INSTALLATION Chapter Officers shall be installed at the Fall Fellowship. If a new officer is absent from the meeting, that officer shall be installed at the earliest convenience of the Brotherhood. SECTION III. REMOVAL FROM OFFICE Part I. Any Officer having three (3) unexcused absences in a semester from the regularly scheduled Executive Committee meetings shall be brought before the Chapter for a simple majority vote to continue in office. Part II. A seventy-five percent (75%) vote at a Brothers’ meeting may relieve an Officer of duty for any of the following reasons: a) negligence of duty. b) un-Brotherly conduct. c) violation of the Code of Conduct d) violation of any Chapter policies that could lead to Brother suspension.

Part III. Officers shall be allowed the opportunity to defend themselves prior to any vote removing them from office.

SECTION IV. PRESIDENT The President shall supervise the Chapter and Officers and ensure that the constitutional duties and obligations to the National Fraternity and University of Tennessee are fulfilled. Part I. The President shall: a) preside at all Brothers’ and Executive Committee meetings. b) serve as a member of the Advisory Committee. c) serve as a voting member of all committees. d) serve as primary contact for any outside organizations wishing to communicate with the Fraternity. e) perform other duties as the office may require. Part II. The President may: a) create committees and appoint chairmen as necessary for chapter operation. b) appoint temporary officers, delegates, and representatives as necessary until a proper election can occur.

7 SECTION V. EXECUTIVE VICE PRESIDENT The Executive Vice President shall supervise in the absence of the President the Chapter and Officers and ensure that the constitutional duties and obligations to the National Fraternity and The University of Tennessee are fulfilled. Part I. The Vice President shall in the absence of the President or by the President’s Request: a) preside at all Brothers’ and Executive Committee meetings. b) serve as a member of the Advisory Committee. c) serve as a voting member of all committees. d) serve as primary contact for any outside organizations wishing to communicate with the Fraternity. f) perform other duties as the office may require. Part II. The Vice President may: c) create committees and appoint chairmen as necessary for chapter operation. d) appoint temporary officers, delegates, and representatives as necessary until a proper election can occur.

SECTION VI. VICE PRESIDENT OF SERVICE The Vice President of Service is responsible for directing the chapter’s service program in a manner consistent with the principles of Alpha Phi Omega. Part I. a) The VP of Service shall serve as chairman of the Service Committee. Part II. The VP of Service may: a) appoint Brothers to the Service Committee. b) create committees and appoint chairmen as necessary. SECTION VII. VICE PRESIDENT OF MEMBERSHIP The Vice President of Membership is responsible for directing the Chapter’s membership program in a manner consistent with the principles of Alpha Phi Omega. The membership program will focus on recruitment, education and retention. Part I. The VP of Membership shall: a) serve as chairman of the Membership Committee. b) secure membership applications from Pledges and new Brothers and forward them to the National Office as well as keep in a permanent file the duplicate of each membership application, beginning with the charter Brothers and including all subsequent Brothers. c) maintain current record of all Brothers of the Chapter. Part II. The VP of Membership may: a) appoint Brothers to the Membership Committee. b) create committees and appoint chairmen as necessary. SECTION VIII. VICE PRESIDENT OF FELLOWSHIP The Vice President of Friendship is responsible for directing the chapter’s fellowship program in a manner consistent with the principles of Alpha Phi Omega. Part I. The VP of Friendship shall serve as chairman of the Friendship Committee. Part II. The VP of Friendship may: a) appoint Brothers to the Fellowship Committee. b) create committees and appoint chairmen as necessary. SECTION IX, VICE PRESIDENT OF FUNDRAISING The Vice President of Fundraising is responsible for directing the chapter’s fundraising program in a manner consistent with the principles of Alpha Phi Omega.

8 Part I. a) The VP of Fundraising shall serve as chairman of the Service Committee. Part II. The VP of Fundraising may: a) appoint Brothers to the Fundraising Committee. b) create committees and appoint chairmen as necessary. SECTION X. PLEDGEMASTER The Pledgemaster is responsible for directing the chapter’s Pledge program in a manner consistent with the principles of Alpha Phi Omega and in accordance with the National Pledging Standard. Part I. The Pledgemaster shall: a) oversee all aspects of the Pledging process. b) preside at all Pledge meetings. c) be expected to attend events required of Pledges and Prospectives. d) serve as a voting member of the Membership Committee. Part II. The Pledgemaster may: a) appoint Pledgemaster Assistants. Assistants may preside at Pledge meetings in the absence of the Pledgemaster. b) create committees and appoint chairmen as necessary. SECTION XI. TREASURER The Treasurer is responsible for maintenance of Chapter financial records in addition to acquisition and appropriation of funds. Part I. The Treasurer shall: a) receive all moneys of the chapter, maintain accurate records, and issue a written receipt for all funds received from Brothers. b) make all payments of the chapter accounts upon proper authorization. c) determine amount of dues for active and associate Brothers and Pledges. Amounts are subject to approval by the Executive Committee. d) collect all membership dues, Pledge and activation fees, and any other assessments. The Treasurer shall promptly transmit funds due to the National Fraternity, and maintain receipts for such payments. All payments of Chapter accounts shall be made by check. e) file the proper income tax information on IRS Form 990 each year. The fiscal year for tax reporting purposes shall be January 1 to December 31. f) report the condition of the treasury to the Chapter at least once a month. g) report the condition of the treasury to the Executive Committee every scheduled Excecutive Meeting h) ensure a yearly verification of all chapter accounts is performed by an independent group. i) prepare a formal bank reconciliation each month for all checking accounts maintained by the chapter. j) prepare a budget for the Fraternity for each semester of chapter operation. a. The budget shall be proposed to the Brotherhood by the third week of the semester b. All brothers may submit corrections and changes to the budget. All changes and corrections are subject to approval by the Executive Committee. c. The budget shall be voted on by the Brotherhood by the fourth week of the semester. d. The budgets for standing committees and temporary committees shall be approved by the Brotherhood at the end of the previous semester. k) present a report at the end of each semester reconciling the budget for that term with actual incomes and expenditures. l) serve as the chairman of the Finance Committee. m) administer the Alumni, Outreach, and Travel Funds. n) serve as a voting member of the Alumni Fund and Outreach Committees.

9 Part II. The Treasurer may: a) appoint Brothers to the Finance Committee. b) create committees and appoint chairmen as necessary. SECTION XII. COMMUNICATION SECRETARY The Communications Secretary is responsible for intra-chapter communications and public relations. Part I. The Communications Secretary shall: a) serve as chairman of the Communications Committee. b) approve all public announcements and communications. This includes, but is not limited to, rush and public service announcements and the chapter website. c) ensure that an accurate written record of the proceedings of all Brothers’ and Executive Committee meetings is maintained. d) ensure distribution of all chapter notices and newsletters. e) report all changes of officers or advisors to the appropriate University of Tennessee office. Part II. The Communications Secretary may: a) appoint Brothers to the Communications Committee. b) create committees and appoint chairmen as necessary. SECTION XIII. HISTORIAN The Historian is responsible for documenting Chapter history. Part I. The Historian shall: a) serve as chairman of the Historian Committee. b) ensure maintenance of a detailed chapter history. c) maintain a scrapbook containing photographs and newspaper clippings pertaining to the activities of the chapter during the term of office. d) oversee the creation and distribution of Composites. e) organize slide shows for the Fraternity as necessary. f) make regular reports to the National Fraternity for the Editor of Torch and Trefoil. g) keep a permanent record of each Brother. Part II. The Historian may: a) appoint Brothers to the Historian Committee. b) create committees and appoint chairmen as necessary. SECTION XIV. ALUMNI SECRETARY The Alumni Secretary is responsible for maintaining communication between the Chapter and Alumni. Part I. The Alumni Secretary shall: a) keep an accurate record of current addresses of all Alumni. b) enlist the support of Alumni in program and membership matters. c) work in cooperation with the other Officers in arranging at least one major event each year to which Alumni will be invited and will have an honored position on the program. d) plan ways of rendering service, courtesies, and recognition to Alumni returning to the campus. e) distribute copies of the Chapter Newsletter to all Alumni. f) maintain the chapter's mailing address as described in Article XI, and distribute received mail. g) serve as chairman of the Alumni Fund Committee. Part II. The Alumni Secretary may create committees and appoint chairmen as necessary. SECTION XV. SERGEANT-AT-ARMS The Sergeant-at-Arms shall act as Chapter Parliamentarian and maintain the Chapter’s governing documents. Part I. The Sergeant-at-Arms shall: a) maintain and interpret Chapter Bylaws and Policy in accordance with University of Tennesse and National Fraternity policies.

10 b) ensure that the Chapter is governed according to Chapter Bylaws and Policy. c) preside over all chapter elections. d) Maintain parliamentary procedure and provide procedural guidance to the presiding officer e) serve as chairman of the Rules Committee. f) serve as chapter liason between the chapter and the Boy Scouts of America. g) serve primarily as an advisor in executive decisions. Part II. The Sergeant-at-Arms may create committees and appoint chairmen as necessary. SECTION XVI. CHAIRMAN OF THE ADVISORY COMMITTEE The Chairman of the Advisory Committee shall be elected by the Brothers at a Brothers’ meeting near the election of officers. Part I. The Chairman of the Advisory Committee shall: a) preside at the monthly meeting of the Advisory Committee for the purpose of discussing and making suggestions for the chapter program and administration. b) serve on the Executive Committee and attend meetings regularly. c) ensure the presence of at least one advisor at every Executive Committee meeting, every Brothers' meeting, and at least one advisors at Ritual and Initiation. The Chairman shall assign each advisor as an active member of two Chapter committees. d) make periodic reports in writing to the National Fraternity as outlined in the requirements of the National Constitution. e) call and preside at special meetings within fourteen (14) days of written request from thirty-three percent (33%) of active Brothers. f) preside at any trials of misconduct. g) evaluate the performance of the advisors, and ask for the resignation of any advisor not fulfilling advisory duties. Part II. The Chairman of the Advisory Committee may exercise one vote on behalf of the Advisory Committee on all matters related to the Chapter. SECTION XVII. VICE CHAIRMAN OF THE ADVISORY COMMITTEE The Vice Chairman shall assume the duties of the Chairman should the Chairman be unable to fulfill their responsibilities. The Vice Chairman will be elected by the Brothers at a Brothers’ meeting near the election of officers. In the absence of the Chairman and the Vice Chairman, any attending Advisors may exercise the Advisory Committee’s vote.

ARTICLE V. Election of Officers

SECTION I. ELECTION MEETING Elections for Chapter offices shall be held annually and each Brother shall be notified at least two weeks in advance of these elections. The elections shall be conducted in the fall, approximately three meetings prior to the end of each fall semester, at the discretion of the Executive Committee. SECTION II. PROCEDURES Officer nominations will be opened two (2) weeks prior to the election meeting. Upon the opening of nominations the Senior Slate shall be announced, if applicable. Additional nominations may be made from the floor throughout this period. See Section VII of Policy for the definition of Senior Slate. SECTION III. VOTING Part I. All elections shall be by written ballot. An unopposed candidate may be approved by a vote of acclamation. Part II. A candidate must receive a majority vote to win an election. In the event that no candidate receives a majority vote, the number of candidates will be reduced by one-half (rounding down for odd numbers) by dropping the candidates with the lowest number of votes and retaking the vote until a candidate receives more than fifty percent (50%) of the votes. Abstentions shall be counted with the majority. Part III. Voting by proxy will not be allowed. 11 Part IV. Officers may only serve in one Executive Committee Office. Any candidate elected to multiple Offices must choose to perform in only one, or, in the event of the candidate’s absence, the Brotherhood shall choose for the candidate by a majority vote. The Brotherhood may immediately revote on any Office so vacated. Part V. Recently initiated members who went through the pledge process during the same semester as the election meeting may be elected to any position within the executive board with the exception of President, Vice President, and Vice President of Service. Only members with at least one semester of experience are eligible for the before mentioned positions. Part VI. All members not under probation, including graduating seniors (fall and spring graduates), have the right to vote in the election of officers.

SECTION IV. VACANCY If a vacancy occurs during an Officer's term, the vacancy shall be filled through a special election. The election must be announced at a regularly scheduled Brothers’ meeting two (2) weeks prior to the vote.

ARTICLE VII. Representatives and Delegates SECTION I. ELECTION PROCEDURES All representatives and delegates including voting delegates to National, Regional, and Sectional Conferences, etc. will be elected from the Active and Associate Brothers of this Chapter in special elections to be approved by the Executive Committee. The special election will be announced two (2) weeks prior to the vote. Voting shall follow the same procedures set forth in Article VI, Section III of the bylaws, excluding Part IV. SECTION II. RESPONSIBILITIES The Executive Committee prior to the election of said delegates and representatives will specify the responsibilities and duties of all representatives and delegates. All delegates and representatives will also exemplify the Cardinal Principles of Alpha Phi Omega in their representation of the Chapter.

ARTICLE VIII. Meetings

SECTION I. REGULAR MEETINGS Regular meetings of the brotherhood shall be held in a location determined by the Executive Committee.

Part I. The following meetings will count as one (1) meeting for the purpose of attendance. a) Brothers’ meetings b) Joint meetings which shall occur at least once a semester, designated by the Executive Committee as a joint session for advisors, honoraries, Brothers, and current Pledges (if any). c) Midsemesters. d) Other meetings deemed appropriate by a vote of the Membership Committee and having the approval of the Executive Committee that may include but is not limited to Initial Rush and the Brothers’ retreat.

Part II. The following meetings will count as two (2) meetings for the purpose of attendance. a) Chapter Planning Conference (PPC) b) Election of Officers c) Ceremonies as specified in Section VI of Policy d) Final Vote-In e) Other meetings deemed appropriate by the Membership Committee and having the approval of the Executive Committee that may include but is not limited to Initial Interviews, Rush, and the Brothers’ retreat.

12 SECTION II. ATTENDANCE Three absences per semester may be excused for class, work, illness, or as approved by the Vice President of Membership or a majority vote of the Executive Board. Three additional absences shall be allowed each semester for responsibilities to other organizations. SECTION III. QUORUM AND VOTING Part I. A quorum at Brothers’, special and Executive Committee meetings shall require a minimum attendance of sixty percent (60%) of all persons eligible to vote. All votes require quorum. Part II. For all votes of the Chapter, abstentions shall count with the majority. No proxy voting shall be allowed. SECTION IV. SPECIAL MEETINGS Special meetings may be called by the President, the Executive Committee, or by written request of thirty- three percent (33%) of the active Brothers of the Chapter. The meeting shall be held within fourteen (14) days of the request. If the President does not comply with the request, a written request may be presented to the Chairman of the Advisory Committee. A notice of all special meetings shall contain a statement of the purpose of the meeting. SECTION V. CLOSED SESSIONS Part I. Anything stated during a closed session shall not be repeated to those ineligible to attend that session. At the petitioning of a Brother, such violations may result in a trial of misconduct for the Brother in violation that could result in probation or suspension. A Pledge may also face the likelihood of being voted out at Final Vote-In.

Part II. Closed sessions include but are not limited to: a) Midsemesters and Final Vote-In. Eligible attendees shall be limited to Brothers of the Chapter and any members of Alpha Phi Omega the Brotherhood deems appropriate. b) Pledgemaster portion of Brothers’ meetings. Eligible attendees shall be limited to Brothers of the Chapter and any other Brothers the Brotherhood deems appropriate. c) "Problems with Brothers" portion of Pledge meetings. Eligible attendees shall be limited to current Pledges of the Chapter and the current Pledgemaster and any Brother deemed appropriate by the Pledgemaster and Pledge(s) involved. d) Closed portion of Executive Committee meetings. Eligible attendees shall be limited to current Officers and any other person the Executive Committee deems appropriate. Information presented in Executive closed may be shared with any active or associate Brother of the Chapter at the request of any such Brother. e) Nominating Committee ("Senior Slate”). Eligible attendees shall be limited to graduating seniors of the Chapter. The discussion and content of the Senior Slate shall be considered closed information until it is presented to the Brotherhood. f) Initial Interviews. Eligible attendees shall be limited to Brothers of the Chapter of Alpha Phi Omega.

Part III. Exceptions to this rule may be made if the Brotherhood, Executive Committee, or Pledge Class decides that the information is not of a sensitive nature and may be made public knowledge. Such exceptions shall be made by a unanimous vote of those present and eligible to vote.

ARTICLE IX. Chapter Committees

SECTION I. SERVICE COMMITTEE The Service Committee shall: a) determine and recommend for approval, the Chapter’s service requirements each semester. b) make plans for carrying out chapter projects. c) work in collaboration with Advisors, Deans, and President of the University to determine the needs for additional projects of various kinds designed to benefit the campus. 13 d) present plans for each project at a Brothers’ meeting and secure cooperation of the Chapter to ensure project success. e) review service records. SECTION II. MEMBERSHIP COMMITTEE The Membership Committee shall be made up of the President, Vice President of Membership, Pledgemaster, and the number of Brothers deemed necessary by the Vice President of Membership. The Membership Committee shall: a) extend an invitation to pledge to all prospective members as approved by Brothers. b) ensure that invitations are delivered in person to the prospective members. c) serve as special counsel on any matters involving Brothers or Pledges. d) review academic, service, and attendance records of Brothers to verify membership status. e) notify Brothers of probationary or suspension status as necessary. f) keep a current record of Brothers’ membership status. g) keep an attendance record of all Chapter meetings. h) conduct a Chapter meeting to review and assess Chapter projects, policies, and assets. i) determine meeting requirements each semester as specified in Article VIII Section I and recommend for approval. SECTION III. FELLOWSHIP COMMITTEE The Fellowship Committee shall: a) create interesting programs which will allow communication and interaction among Brothers, Pledges, advisors and prospective members. b) work with the Membership Committee in arranging open meetings, such as Rush, to which prospective members and other guests may be invited. c) plan Chapter banquets. SECTION IV. FINANCE COMMITTEE The Finance Committee shall: a) assist the Treasurer in preparing a budget for presentation to the Brotherhood by the third Brothers’ meeting. This budget shall include all foreseeable expenses, revenues, and savings for the semester. b) prepare a budget each Spring semester for Summer expenses to be approved by the Executive Committee. Revenues to cover the expenses shall be raised prior to the end of Spring semester. c) receive a copy of all records of expenditures from all parties receiving a budget at the end of each academic term. All parties receiving a budget must maintain a record of all expenditures to present to the Finance Committee. d) present expenditures on budgeted items that exceed their individual budget to the Executive Committee. e) allocate an appropriate portion of membership dues to the Friendship Committee for social functions. No funds, other than chapter dues, may be allocated to Friendship Committee for social functions. No funds shall be allocated for the purchase of alcoholic beverages. SECTION V. COMMUNICATIONS COMMITTEE Part I. The Communications Committee shall: a) provide a weekly newsletter that documents planned activities. b) maintain the chapter’s long-term calendar. c) maintain the record of proceedings at all Brothers’ and Executive Committee meetings. d) handle all inter-chapter and public relations. e) Provide for a webmaster to maintain the chapter webpage Part II. Officers and Chairs requiring the Communication Committee's services are responsible for notifying the Communications Secretary of all relevant information, especially changes in times, dates, and/or locations, in a timely manner. SECTION VI. HISTORIAN COMMITTEE The Historian Committee shall: a) coordinate the creation and distribution of Brother’s Composites. b) organize slide shows for the Fraternity as necessary.

14 c) Maintain the Fraternity's historical artifacts in an orderly manner. SECTION VII. RULES COMMITTEE The Rules Committee shall have an open membership policy. This committee shall: a) review proposals for amendments to Bylaws and Policy for presentation to the Executive Committee. b) maintain Bylaws and Policy in accordance with the: Federal Government; the State of Tennessee; National Bylaws; Standard Chapter Articles of Association; Robert's Rules of Order, Newly Revised; and latest edition of The University Tennessee’s Policies for Student Life. c) maintain current Bylaws and Policy in an accessible form for reference by Brothers, Pledges, and Advisors. SECTION VIII. ADVISORY COMMITTEE The Advisors and President shall constitute the Advisory Committee. The Committee shall meet to discuss Chapter program and administration in accordance with the principles of Alpha Phi Omega. SECTION IX. FUNDRAISING COMMITTEE The Fundraising Committee shall: a) be chaired by the Fundraising Chair. b) have open membership. c) Seek out, research, and present ideas for fundraising for the Fraternity to be approved by the Brotherhood. d) Provide enough opportunities as deemed necessary by the Committee itself.

ARTICLE X. CHAPTER FINANCES

SECTION I. BANKING ACCOUNTS Part I. All accounts shall bear the name “Iota Alpha of Alpha Phi Omega”. Part II. All accounts shall require the signatures of at least two chapter officers to withdraw funds. Following standard banking procedures for checks requiring multiple signatures, at least one of the signatures must be from a primary group of officers that shall include the President and the Treasurer. The second signature may be from a member of the primary group or a secondary group that shall include the Chairperson of the Advisory Committee and the Communications Secretary. Part III. Under no circumstances may the chapter enter into debt with out the Advisory Committee and Executive Committee approval. Part IV. An account of all funds must be made available and submitted for review before the Advisory Committee, Executive Committee, and the chapter on a weekly basis. SECTION II. ACTIVE MEMBERSHIP FEE Each initiate shall be required to pay a National Active Membership Fee upon Initiation. The amount shall be determined by the National Fraternity at the time of Initiation. SECTION III. PLEDGE DUES There shall be Chapter Pledge Dues, of which an appropriate portion will be the National Pledge Fee. The amount shall be determined by the Finance Committee prior to Ritual. SECTION IV. CHAPTER DUES Chapter dues for membership shall be determined and announced by the Executive Committee at the beginning of the semester. The membership dues shall be paid by the end of the second Brothers’ meeting after the deadline for status declaration of the semester. Those Brothers who have not paid by this time shall have one (1) week from the date to pay dues which will be subject to a late fee. If any Brother has not paid by this time, that Brother shall be suspended. The due date may be extended at the discretion of the Treasurer. SECTION V. MEMBERSHIP For the purpose of determining Chapter Dues, membership in this chapter shall be defined as all active and associate Brothers, including those on probation. Any Brother taking a leave of absence for the semester will not be required to pay chapter dues for that semester. SECTION VI. COLLECTION AND DISPERSAL Part I. 15 No check shall be issued from Chapter funds without authorization or proper funds received. In an emergency situation the Treasurer or the President may authorize payment, in which case it is their responsibility to collect owed funds. Funds for special activities shall be collected by the sponsoring party prior to issuance of Chapter funds. Part II. Brothers must return reimbursement forms to the Treasurer with necessary receipts within ten (10) business days of making expenditures. In turn, the Treasurer will reimburse the Brother for the necessary amount within ten (10) business days of receiving the reimbursement form. Extenuating circumstances will be handled by the Treasurer. SECTION VII. BROTHER DEBT TO THE CHAPTER All outstanding debts owed to the chapter from the previous semester must be paid by the third Brothers' meeting of the semester. Brothers who have not paid by this date shall be suspended. Exceptions may be made at the discretion of the Treasurer.

ARTICLE XI. Non Operating Funds

SECTION I. ALUMNI FUND Part I. This chapter shall maintain a separate fund primarily supplied by alumni donations for the purpose of providing an emergency resource to the Iota Alpha Chapter. Part II. A minimum balance of one (1) year’s operating expenses shall be maintained in the Alumni Fund for emergency situations. This minimum shall be defined by the Finance Committee by the third Brothers’ meeting of the semester and reviewed by the Brotherhood. Part III. Appropriation of funds for operating expenses in case of emergency must be submitted for consideration at a Brothers’ meeting fourteen (14) days before a vote can be taken. A seventy-five percent (75%) vote shall be necessary to approve the appropriation. Part IV. Monies in excess of the estimated budget will be used to support alumni activities, as determined by the Alumni Fund Committee. SECTION II. OUTREACH FUND The Outreach Fund shall serve as a financial resource for contributions suggested by the Outreach Committee. Contributions shall be considered by the Brotherhood. The Outreach Committee shall assist the Treasurer in the administration of the Fund. SECTION III. TRAVEL FUND The Travel Fund shall be maintained as a resource for sending delegates to the National Convention. The Travel Fund will be established and maintained by allocating two (2) dollars from each active Brother's dues.

ARTICLE XII. Mailing Address

This Chapter’s current mailing address is: Mr. Brian Rock, APO Advisor 1311 Lake Loudon Boulevard Gibbs Hall Knoxville, TN 37916

ARTICLE XIII. Housing and Association Membership

SECTION I. HOUSING POLICY As a Service Fraternity, this chapter shall not maintain a fraternity house as lodging quarters. It maintains rooms for meetings at the discretion of the Brotherhood.

16 SECTION II. ASSOCIATION MEMBERSHIP POLICY This chapter shall not seek nor accept membership in any association consisting solely of social fraternities except on approval of the National Board of Directors.

ARTICLE XIV. Chapter Policy

SECTION I. DEFINITION Part I. This chapter will maintain a set of written rules (“Policy”) that will govern the daily operations of the Chapter and will guide the Chapter on points not covered in these Bylaws. Policy will be superceded by the most recent versions of: Federal law, State law, National Bylaws, Standard Chapter Articles of Association, Iota Alpha Bylaws, and The University of Tennessee Policies for Student Life. Part II. Powers not defined in Policy shall be defined by the newest revision of Robert’s Rules of Order or the Executive Committee. SECTION II. AMENDMENTS Changes to Policy can be made by a vote of the Executive Committee. A simple majority of those eligible to vote and attending the Executive Committee meeting may amend Policy. If more than twenty percent (20%) of those brothers eligible to vote are present at the Executive Committee meeting, then the discussion and vote shall be tabled until the next Brothers' meeting. SECTION III. NOTIFICATION All proposed Policy amendments must be presented to the Brotherhood at a Brothers’ meeting immediately prior to the regularly scheduled Executive Committee meeting at which the vote is to take place. SECTION IV. OUTCOME OF VOTING TO AMEND The outcome of any decisions regarding any proposed Policy amendment must be presented to the Brotherhood at the next Brothers’ meeting.

ARTICLE XV. Code of Conduct

SECTION I. DEFINITION The Chapter shall maintain a Code of Conduct to provide a guide for appropriate behavior of a Brother. The Code of Conduct will be based upon the twelve points of the Scout Law, describing situations specific to Alpha Phi Omega under each point. Refer to the Chapter’s Code of Conduct in Appendix A. SECTION II. AMENDMENTS Amendments to the Code of Conduct may be made by a simple majority vote at a Brothers’ meeting, provided the amendment or amendments have been submitted to the active membership at least seven (7) days before the meeting. SECTION III. RISK MANAGEMENT POLICY For further explanation of acceptable Brother conduct, refer to the Chapter’s Risk Management Policy in Appendix B.

ARTICLE XVI. Amendments

These Bylaws may be amended at any Brothers’ meeting of the chapter upon a seventy-five percent (75%) vote, provided the amendment(s) receive the consideration of the Executive Committee and have been presented to the Brotherhood at least fourteen (14) days before the meeting. Also, the Sergeant-at-Arms shall have the right to make any changes to Bylaws that are needed in order to correct grammatical or spelling mistakes. The Executive Committee shall approve any changes made by the Sergeant-at-Arms. All ratified amendments shall be submitted to the National Fraternity and to the appropriate University of Tennessee office.

17 APPENDIX A Alpha Phi Omega Iota Alpha Chapter

Code of Conduct

We, the members of the Iota Alpha Chapter of Alpha Phi Omega, National Service Fraternity, chartered on the campus of The University of Tennessee, and established for the purpose of assembling college students in the fellowship of the principles of the Boy Scouts of America as embodied in its Scout Oath and Law, to develop leadership, to promote friendship, and to provide service to humanity, and to further the freedom that is our national, educational, and intellectual heritage.

A Scout is:

TRUSTWORTHY - Brothers maintain closed portion of meetings.

LOYAL - Brothers are loyal and they remain active if possible - Pledges wear their pledge pins and carry their pledge books proudly. - Brothers speak positively about Alpha Phi Omega on campus and elsewhere.

HELPFUL - Brothers volunteer whenever they can, even if it is not their favorite project. - Brothers attend service projects that they sign up for.

FRIENDLY - Brothers avoid gossip - Brothers are friendly to all brothers and pledges. - Brothers host friendship events.

COURTEOUS - Brothers are always on time to pledge interviews - Brothers maintain commitments. - Brothers pay attention to speakers at meetings. - Brothers strive to uphold the University’s policies regarding sexual harassment.

KIND - Brothers are sensitive to diverse interests.

OBEDIENT - Brothers are careful to abide by Tennessee State Laws, University Policies for Student Life, and Alpha Phi Omega Bylaws and Policy.

CHEERFUL - Brothers are enthusiastic about service projects.

THRIFTY - Chairs are aware of their budget and stay within its bounds. - Brothers seek the approval of the Brotherhood before making any unbudgeted expenditures 18 BRAVE - Brothers take responsibility for their own actions, regardless of the consequences.

CLEAN - Brothers never show up for official events intoxicated. - Brothers dress appropriately for all functions. - Brothers leave meeting rooms better than they found them. - Brothers maintain appropriate language in all Chapter communications.

REVERENT - Brothers respect officers and their chairs. - Brothers uphold and are respectful of traditions. - Brothers revere other people’s personal beliefs and morals.

19 APPENDIX B

Alpha Phi Omega Risk Management Policies

Hazing

No fraternity member shall take part in hazing activities. Hazing activities are defined as (but not limited to): Any action taken or situation created, intentionally, whether on or off fraternity premises or during fraternity functions, to produce mental or physical discomfort, embarrassment, harassment, or ridicule. Such activities may include but are not limited o the following: use of alcoholic beverages; paddling in any form; branding; creation of excessive fatigue, physical or psychological shocks; quests; treasure hunts; scavenger hunts, road trips; or any other such activities carried on in the name of the fraternity; wearing of public apparel which is conspicuous and not normally in good taste; engaging in public stunts and buffoonery; morally degrading or humiliating games and activities; and any other activities which are not consistent with fraternal law, ritual or policy or the regulations and policies of the educational institution and local, state and federal laws.

Sexual Harassment / Abuse / Discrimination

The fraternity will not tolerate or condone any form of abusive or discriminatory behavior on the part of its members, whether physical, mental or emotional in respect to sex, race, ethnicity, physical or emotional handicap, age, marital status or sexual preference. This is to include any actions, which are deemed to be demeaning to all but not limited to date/gang rape or verbal harassment.

Contractual and Financial Issues

No chapter, section or region shall enter into a contract or financial agreements using the specific name Alpha Phi Omega. Qualifying statements as to which chapter, section, or region must accompany all agreement entered into for the purposes of supporting fraternity functions. This includes, but is not limited to, such agreements as leases, contracts, hold harmless agreements, liability releases, account agreements, purchase orders, and hotel or banquet contracts.

Alcohol and Drugs (Substance Abuse)

The possession, use and/or consumption of Alcoholic Beverages, during any fraternity event, any event that an observer would associate with the fraternity, or in any situation sponsored or endorsed by the chapter, must be in compliance with any and all applicable laws, policies and regulations of the state, county, city and institution of higher education. The unlawful possession, sale, and/or use of any illegal drugs or controlled substances at any fraternity sponsored event, or at any even that an observer would associate with the fraternity, is strictly prohibited. Chapters, Interest Groups and Petitioning Groups of Alpha Phi Omega National Service Fraternity shall not use or condone the use of alcoholic beverages as part of their membership recruitment “rush” or pledge education programs. A violation of this policy shall be deemed a violation of the membership policies of Alpha Phi Omega National Service Fraternity.

Personal Property

Use of personal property in fraternity activities shall be strictly voluntary and the sole responsibility of the owner. Alpha Phi Omega shall not assume liability for personal property used in conjunction with fraternity activities, nor for any damages resulting from said use.

Transportation Issues

Any individual who drives or otherwise provides transportation in conjunction with Alpha Phi Omega activities shall obey all applicable motor vehicle laws, including, but not limited to, those concerning vehicle safety, vehicle 20 operation, insurance, and the transportation and consumption of alcoholic beverages. Operators will ensure that vehicles are not overloaded and are driven in a safe manner. Rental vehicles shall be operated in accordance with rental contracts. Use of personal vehicles shall be strictly voluntary and the sole responsibility of the vehicle owner/operator. Alpha Phi Omega shall not assume liability for personal vehicles used in conjunction with fraternity activities, nor for any damages resulting from said use.

General Health and Safety

All activities planned in conjunction with Alpha Phi Omega shall take into account the health and safety of all participants. Planning of Alpha Phi Omega projects and activities will include appropriate personal safety equipment (ear plugs, eye protection, gloves, etc.), training (use of tools and equipment), and supervision. All equipment to be used in conjunction with Alpha Phi Omega activities will be in good working condition and will be used in a safe manner.

Advisors

Advisors and alumni serving Alpha Phi Omega on behalf of their employer or respective volunteer agency (educational institution, youth service organization, etc.) will do so in accordance with the policies of said entity, including, but not limited to, risk management and personal liability. Advisors and alumni shall adhere to the provisions of this and all applicable policies of the fraternity when engaging in fraternity-related activities. Advisors and alumni shall recognize the appropriate authority of elected or appointed officers, representatives or employees of the fraternity in questions of policy, and shall not engage in activities designed to circumvent fraternity policies.

Education

All reasonable efforts will be made to ensure each student member, pledge, associate member, advisor, and honorary member shall be instructed on the Risk Management Policies annually. Active chapters will indicate their understanding of and compliance with the Risk management Policy statement on an annual basis. Organizers of fraternity events will reasonably inform guests (including non-members, alumni, advisors and visiting members) of applicable policies.

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