Clerk:- Tracey Bayfield. Public:- 0

(2012/13)

Minutes of the ANNUAL PARISH MEETING OF HIGH KELLING which was held on TUESDAY 15 th MAY 2012, at 7.00pm in the Constance Gray Room at the Social Centre.

Followed by the Annual General Meeting of the Parish Council and then the Full Parish Council Meeting.

Present:- Carol Otty (Chairman), Robin Johnson (Vice-Chairman), Bob Prescott, Maureen Sullivan, Sue Gravenor, Shirley Ratcliffe, Jan Kemp & Chris Chinn.

Clerk:- Tracey Bayfield. Public:- 0.

1. WELCOME by the Chairman Mrs Carol Otty.

2. APOLOGIES – None received.

3. It was proposed & agreed that “the MINUTES from the Annual Parish Meeting held on Tuesday 17th May 2011 are to be signed as a true record.”

4. VILLAGE HALL REPORT – The Parish Council Chairman read out the report on behalf of John Nixon, the outgoing Chairman.

5. PARISH COUNCIL REPORT – by Mrs Carol Otty, Chairman. (This will be duplicated in the High Kelling News and will be appended to the minutes.)

6. COMMUNITY SPEEDWATCH report – An update and overview was given by Cllr Robin Johnson. The group has had a very quiet year. Problems with the equipment (especially the batteries for the Speedar) have been a part of the problem. But also because we have to set up on a straight road, in full view of motorists in both directions and with the large warning signs at each end of the village, vehicles pass through High Kelling at about 30mph; but only when we are out there. This does mean that Speedwatch is having an effect, but it is also boring and dispiriting for the volunteers doing it. These two factors have considerably lowered morale and in consequence a much reduced turnout. I believe an opposite effect has been noticed in other villages, where the number of offenders ‘caught’ has been so high that the volunteers feel that there is little point to the exercise.

HOLT AREA PATIENT GROUP – Report by our representative Bob Prescott from the 19th April meeting. Surgery News; The new telephone system will be installed sometime on Wednesday 23rd May; there should be minimal disruption to the service with phones being down for an hour sometime during the morning. The Practice number will remain as 01263 712461, with only the direct dial numbers being changed. The new system will improve the service currently offered by the Practice with a greater capacity for incoming calls and a new menu for patients to choose from. Page 2 (2012/13)

All calls will be recorded for staff training, and the number of calls coming in will be monitored to allow the staffing of the lines accordingly.

Changes have been made to the ESTEEM project system. Now only one doctor (rather than three) is working on this system and only patients saying they would like a telephone appointment are being referred to this doctor. Others are offered a nurse appointment on the day or an appointment within 2 days. Next meeting 24th May at 9am.

HOLT AREA PARTNERSHIP – Report by our representative Bob Prescott from the 8th May meeting. Most of the items on the agenda dealt with financial matters, but Lara told us of all the things she had been involved in, which covers two sides of A4 paper, including that she had helped High Kelling Village Hall with grant drafting for 3 applications to Norfolk Rural Community Council, Environment Projects Agency and Norfolk Community Foundations towards the new porch/improved toilet storage facilities; she also recommended that Geoff Bedford attend the ‘Write it Right’ training session with Voluntary Norfolk which has proved useful in the application to the Big Society Fund. We discussed the budget projections to the 31st July 2012, the date when the Holt Area Partnership will be wound up, and planned the AGM which will take place at Edgefield on 26th June at 7.30pm, when the Mayor of Holt Town Council, Brian Payne will speak.

7. OPEN PUBLIC SESSION was not required.

Meeting closed at 7.15pm.

Chairman ______