AGS Action Plan for Delivery in 2010/11

APPENDIX B

AGS ACTION PLAN FOR DELIVERY IN 2010/11

Generated on: 11 June 2010

Action Code Action Title Expected Outcome Managed By Head of Finance, Improved VFM. AGS004 Value for money Performance & Asset Improved resident and peer perception of NHDC's vfm Management Sub Action Status Due Sub Action Milestone Due Date Completed Code Icon Date

Challenge Board to review the outline position of value for money reviews 31 Jul 2009 Yes Comprehensive benchmarked 31 Jul Receive and take appropriate action on CIPFA benchmarking review 30 Jun 2010 No AGS004.002 assessment of vfm taking into 2010 account future service needs Proposals for future model for undertaking in depth reviews of services to be incorporated in Corporate Business Strategy to be agreed by Overview & 31 Jul 2010 No Scrutiny

Action Code Action Title Expected Outcome Managed By Strategic Director of AGS008 Review of committee effectiveness Customer Services Sub Action Status Due Sub Action Milestone Due Date Completed Code Icon Date

Interim Officer Review 02 Oct 2009 Yes

Policy Portfolio Holders “Think Tank” 12 Nov 2009 Yes 31 May AGS008.001 Review of the Constitution 2010 Officer Meeting to Develop Detailed Proposals for Corporate Management 27 Nov 2009 Team to comment Yes Officer Meeting – New officer meeting to develop detailed proposals for Policy 29 Jan 2010 Portfolio Holders Advisory Group meeting Yes

COUNCIL (2.9.10) Sub Action Status Due Sub Action Milestone Due Date Completed Code Icon Date Policy Portfolio Holders Advisory Group (Group Leaders, Deputies, Community Engagement Spokesperson, Chairs of PARC and Scrutiny) 04 Feb 2010 Yes receives initial issues paper

Policy Portfolio Holders Advisory Group Receives Final Proposals 23 Mar 2010 Yes

Corporate Management Team: Constitutional Amendments 30 Apr 2010 Yes

Changes Considered by Annual Council 31 May 2010 Yes

Action Code Action Title Expected Outcome Managed By Head of IT & Customer AGS010 Improving Corporate Information Management Improved compliance with the Data Protection Act Services Sub Action Status Due Sub Action Milestone Due Date Completed Code Icon Date 31 Jul AGS010.002 Document Retention Policy Revised Document Retention Policy launched at SMG 15 Jul 2010 No 2010 30 Jun AGS010.003 Electronic storage of documents 2010

Action Code Action Title Expected Outcome Managed By Ability to demonstrate achieved required performance levels. More secure IT system. Head of IT & Customer AGS011 Improve IT Controls Compliance with COCOA Services Sub Action Status Due Sub Action Milestone Due Date Completed Code Icon Date

AGS011.001 Implementation of external audit 31 Jul Review recommendations 31 May 2009 recommendations 2010 Yes

Consider implications 30 Jun 2009 Yes

Allocate resources 31 Jul 2009 Yes Implement periodic reviews of user access rights and privileges 30 Jun 2010 No New firewalls to be installed to allow periodic review of firewall logs to be 30 Jun 2010 No conducted to detect on time any abnormal or unauthorised activity

COUNCIL (2.9.10) Sub Action Status Due Sub Action Milestone Due Date Completed Code Icon Date Revised Information Security policy to document user access administration. 31 Jul 2010 No

Action Code Action Title Expected Outcome Managed By Staff fully aware of Policy - no inadvertent breaches. Complete set of Conflicts of Interest Corporate Manager of Legal AGS015 Conflicts of Interest forms correctly completed by Officers. Services Sub Action Status Due Sub Action Milestone Due Date Completed Code Icon Date 31 Aug AGS015.001 Conflicts of Interest Policy review 2010 Provision of guidance on Conflicts of 31 Aug AGS015.002 Interest Policy 2010

Action Code Action Title Expected Outcome Managed By Head of Finance, AGS016 Procurement training and guidance Compliance with Contract Procurement Rules Performance & Asset Management Sub Action Status Due Sub Action Milestone Due Date Completed Code Icon Date

Provision of training and guidance 30 Sep Provision of training by Procurement Officer and Contract solicitor 18 May 2010 AGS016.001 Yes notes 2010 Provision of guidance note No

Action Code Action Title Expected Outcome Managed By Head of Finance, Review of Financial Regulations and Contract AGS017 Performance & Asset Procurement Rules Management Sub Action Status Due Sub Action Milestone Due Date Completed Code Icon Date 31 Mar AGS017.001 Financial Regulations Review of Financial Regulations presented to CMT 31 Mar 2011 No 2011 Review of Contract Procurement 31 Mar AGS017.002 Review of Contract Procurement Rules presented to CMT 31 Mar 2011 No Rules 2011

COUNCIL (2.9.10) Action Code Action Title Expected Outcome Managed By Head of Leisure & TRA10 Business continuity management-Actions Environment Sub Action Status Due Sub Action Milestone Due Date Completed Code Icon Date CMT report on Impact Assessments that inform BCP 30 Jun 2010 No 30 Nov TRA10.8 Preparation of the new BCP CMT to approve draft BCP plan 30 Sep 2010 No 2010 Launch new BCP plan 30 Nov 2010 No

Action Code Action Title Expected Outcome Managed By Head of Finance, The Council has funding to deliver priorities as monitored through the delivery of the UOR001 Integration of Financial Planning Performance & Asset Corporate Plan. Management Sub Action Status Due Sub Action Milestone Due Date Completed Code Icon Date Update Medium Term Financial 30 Jun UOR001.003 Report revised MTFS to Cabinet 30 Jun 2010 No Strategy 2010

Action Code Action Title Expected Outcome Managed By Partnership agreements to contain quantifiable outcomes to ensure the partnership delivers Head of Policy, Partnerships UOR002 Partnership Resources and Governance benefits for North Herts. & Community Development Sub Action Status Due Sub Action Milestone Due Date Completed Code Icon Date Key partnerships to use Toolkit to assess the arrangements of the Outcomes from the use of the 31 Jul 31 Oct 2009 UOR002.001 partnership Yes Partnership Toolkit 2010 Summarise assessments and report to PARC 08 Jul 2010 No

Action Code Action Title Expected Outcome Managed By The Council uses the most effective way to deliver services ensuring value for money Head of Finance, Commissioning and Procurement Options - UOR003 services delivered to its stakeholders as measured through the Citizens Panel and the Place Performance & Asset eTendering Surveys. Management

COUNCIL (2.9.10) Sub Action Status Due Sub Action Milestone Due Date Completed Code Icon Date

Key stakeholders to undertake test of system 31 Dec 2009 Yes

Implementation of County wide e- 30 Sep UOR003.001 Working Group agree to implement solution 31 Jan 2010 Yes tendering 2010 First contract to be delivered through the system 30 Jun 2010 No Full roll out of e-tendering 30 Sep 2010 No

Action Status Overdue;

Not Started; Check Progress

In Progress;

Completed

COUNCIL (2.9.10)