2011 Western Regionals Rhythmic Gymnastics Championships

WESTERN CANADIAN 2011 RHYTHMIC GYMNASTIC CHAMPIONSHIPS Grant MacEwan University, Centre for Sport and Wellness, Edmonton, AB

Gymnastics CanadaApril Gymnastique 27 - May 1, 2011 1900 Promenade City Park Dr. Suite 120 Ottawa, ON K1J 1A3 Tel : (613) 748-5637 Fax: (613) 748-5691 e-mail : [email protected] or [email protected] website: www.gymcan.org

Jean-Paul Caron – President and CEO [email protected] (613) 748-5637 ext. 222

Cathy Haines – Chief Technical Officer [email protected] (613) 748-5637 ext. 237

Danielle Frattaroli – RG Program Director – Technical director of the competition [email protected] (250) 472-3322

Annie Gagnon – Events Coordinator [email protected] (613) 748-5637 poste 231

HOST Rhythmic Gymnastics Alberta FEDERATION 11759 Groat Road, Edmonton, AB T5M 3K6 780-427-8152 - Fax: 780-427-8153 - Email: [email protected] ORGANIZING Rhythmic Gymnastics Alberta - Edmonton Rhythmic Gymnastics COMMITTEE Thanks to all the Alberta Clubs for contributing time, energy, volunteers and effort to making all of our events a success.

LOCATION Edmonton, AB DATE April 27 to May 1, 2011 PRESENTATION Edmonton is the capital city of Alberta and is well known for its scenic river THE CITY OF valley and a thriving music and art community. Edmonton is home to North America's largest shopping and entertainment complex, West Edmonton EDMONTON, AB Mall. More than just a shopping centre, West Edmonton Mall also has a giant water park, a man-made lake, a skating rink, two mini-golf courses, movie theatres, a casino and an amusement park. Edmonton's vibrant population tends to hang out and shop at the trendy Whyte Avenue district, or along Jasper Avenue and 104th Street near Grant MacEwan. The Muttart Conservatory, an expansive horticultural spectacle, is noted for its unique pyramid architecture. No visit to Edmonton is complete without seeing the remarkable Alberta Legislature Building and Fort Edmonton Park. COMPETITION MacEwan Centre for Sport and Wellness VENUE 10700 – 104 Ave. Edmonton, AB T5J 4S2 Ph. 780.497.5300

Paid parking is also available in the parkade located west of MacEwan Centre for Sport and Wellness on 109 St. For more parking information, go to www.MacEwan.ca/parking or call (780) 497-5875. APPARATUS The equipment supplied is as follow: SUPPLIED 1 Competition Carpet (16m X 16m) Mitufa 1 Warm-up Carpet beige (14mX14m) Mitufa

INVITED Rhythmic Gymnasts from the provinces of BC, Alberta, Saskatchewan, MEMBERS Manitoba

Participants: Reg. 4.2.1: To be eligible at the Regional Championships, the competitors must first be sanctioned by the respective PSO and meet any PSO qualification regulations

EVENT FORMAT / PURPOSE Western Canadian Rhythmic Gymnastics Championships

PROVINCIAL STREAM WESTERN REGIONAL CHAMPIONSHIPS Format: - Individual apparaus and All around events. Levels: 3B, 4B and C, 5B and C and 6B and C - Group : Provincial groups novice, junior and senior (duos, trios, group of 4 and 5) Purpose: Declare the Regional Champion in - Individual: Level: 3B, 4B and C, 5B and C and 6B and C - Groups: novice, junior and senior (duos, trios, group of 4 and 5)

NATIONAL STREAM WESTERN REGIONAL CHAMPIONSHIPS Format - Individual Apparatus and All Around events Level 7,8,9 - Group Pre-novice, novice. Junior, senior (Duos, Trios, and Groups of 4 and 5 Purpose: - To qualify for entry to the 2011 Canadian Individual Championships - To designate the Western Canadian Champion Medalists in each of the categories

ELIGIBILITY * All athletes, coaches, judges, team managers must be registered members of the GCG year in force. * All participating Associations and their members commit themselves to respect the GCG/RG Program Technical Rules and Regulations especially the ones concerning the age and nationality of the gymnasts. * Provincial/Territorial Rhythmic Gymnastics Sport Governing Bodies, which do not respect the above three directives, will miss the opportunity to be qualified for the Canadian Individual Championships Coaches According the article 16.1 of the RG technical regulations, all coaches on the floor must be certified level 3 of the NCCP; if coaching a National Level athlete or group. All Coaches for Provincial Level Coach must be certified Level 2 of the NCCP. A coach without the proper certification must request an exemption from the RG Program Director (complete form below).

The request must be sent directly to the national office of the RG program no later than MARCH 25, 2011. The completed form must be joined by a cheque of $25 to cover administrative cost. DRAW Draw will be conducted Pacific Institute of Sport Excellence, 4371 Interurban Road Victoria, BC V9E 2C5

on APRIL 4, 2011 and rotations will be distributed 1 week prior to the event GALA AND Please indicate on the registration form if you have a showpiece or fun PROVINCIAL routine (individual, group or team) which you would like to perform at our GYMNAESTRADA Gala (Sunday afternoon). Provincial Level gymnasts are eligible to present a group routine (greater than four gymnasts) at the Alberta Provincial Gymnaestrada in Edmonton on the afternoon of April 30, 2011. REGISTRATION 1st Registration Deadline from Provinces is FEBRUARY 25, 2011. Please indicate numbers of gymnasts and levels. Include those gymnasts who are attending Elite Canada, and may qualify for direct competition at the Canadian Individual Championships 2011.

Please send this electronically to avoid re-typing errors and spelling mistakes with names.

2nd Bulletin will be distributed March 15, 2011

Final Registration Date is MARCH 25, 2011 Registration Fee Athletes: $125.00 Coaches: $80.00 Managers: $80.00

Late Registration Fee of $50.00 per participant will be applied. The waiver and medical forms (attached) must also be completed for every registered participant (athletes, coaches, managers and JUDGES!!!) All forms must be duly and fully completed. Incomplete forms (i.e. missing birthday, NCCP numbers, missing or incomplete medical and/or waiver forms, etc.) will be charged a penalty fee of $20 per registered participant. Payment must be made prior to being permitted to compete.

The registration forms (attached) along with the payment must be RECEIVED No later than MARCH 25, 2011. at Rhythmic Gymnastics Alberta 11759 Groat Road, Edmonton, AB T5M 3K6 No refunds will be made after this time without presentation of medical note. After March 30, 2011, a processing fee of $20 will be charged on all refunds, regardless of reason for request.

A participant not registered by the deadline may be authorized to compete upon payment of the registration fee plus a $50.00 penalty per registered participant (for each athlete and/or coach). No registration is accepted if received at the above address less than ten days before the first day of competition.

No registration will be accepted if received at RGA after April 10, 2011 unless special dispensation is given by the RG Program Director. Late entries will replace athletes who withdraw after the draw is done.

DRAFT SCHEDULE Tuesday Evening - Set-up in evening at GMU Wednesday, April 27,2011 – Practice by Province (11:30am to 8:00 pm) Technical Meeting/Judges Meeting - Gym 6:00 - 8:00 Thursday, April 28nd, 2011 – Competition 8 am to 7 pm Friday April 29rd, 2011- - Competition 8 am to 7 pm April 30th, 2011 – Competition 8 am to 5 pm May 1, 2011 – Competition 9 am to 3 pm EVENT Edmonton International Airport is approximately 35 minutes from the hotel. TRANSPORTATION Clubs are responsible for their own airport to venue/hotel transportation.

Westjet Conference Services has provided a 10% discount off of all but their very lowest fares. Please contact WestJet's Convention Line at 1-877-952- 4696 (7 a.m. to 5:30 pm MST) and quote Booking Account Number CC6442. Convention fares are not applicable to group travel for more than 10 people, so please contact group bookings at 1-888-493-7853. Please try to book with WestJet through their Convention Line if it is possible/reasonable for your team as it would be a great help to the organizing committee.

The hotel is a short walk from the gymnasium, and the nearest coffee shop is now on the way to the gym.

LOCAL Getting around Edmonton: Use the Edmonton Transit Trip Finder: TRANSPORTATIO http://coewebapps.edmonton.ca/external/transit/tripsolution.aspx N Transit Fare Day Pass Adult/Youth $2.85 $8.55 Sky Shuttle Service in Edmonton has changed, and groups are requested to check the website at: http://www.edmontonskyshuttle.com/ Phone: 780 465 8515 Toll-free: 1 888 438 2342

Please note that Sky Shuttle bookings must be made in advance, and you need to let the shuttle service know the time and date of your arrival and departure. Sky Shuttle rates are $15.00 per person each way, and children between 4 and 12 are $7.00 each way. For information about transfers from airport to hotel, please contact the Edmonton International Airport Ground Transportation Office or Phone: 780 890 8553 Toll free: 1 800 268 7134 Coast Edmonton Plaza Hotel 10155 105 Street, Edmonton, Alberta T5J 1E2 ACCOMMODATION http://www.coasthotels.com/hotels/canada/alberta/edmonton/coa st_edmonton/overview The Coast Edmonton Plaza Hotel is one of downtown Edmonton's best hotels! The hotel's 299 well-appointed guest rooms and suites are suitable for families. Take time to enjoy the full service Ahava Day Spa, the health club with indoor heated pool, whirlpool and steam room. Our hotel is within walking distance to competition site.

Comfort Room and Superior Rooms - 2 Double Beds or 1 Queen Bed - $109.00 plus tax Taxes include: Municipal Marketing Levy of 1%; Provincial Marketing Levy of 4%; GST of 5%. Parking in the hotel parkade is $15.00 per vehicle per night plus tax. Additional parking is available in the open lot across the street from the hotel.

Individuals may book by calling 1-800-663-1144 Please book by March 28, 2011 Quote Booking Number: CEP-GFC8759

Coast Edmonton House 10205 100 Avenue, Edmonton, Alberta T5J 4B5 http://www.coasthotels.com/hotels/canada/alberta/edmonton/coa st_edmonton_house/overview

If you would prefer to have kitchen facilities, but a little further from the competition site, then consider booking at the Coast Edmonton House. NOTE: Transportation for judges or participants will not be offered from this venue but shuttle can be booked from main hotel when available. Rates are $119 plus tax for a Comfort Room, which includes a kitchenette with a full size fridge, microwave, toaster, stove/oven, place settings for four, 2 double beds, and a pull out double couch.

Comfort Room and Superior Rooms - 2 Double Beds or 1 Queen Bed - $129.00 plus tax

Taxes include: Municipal Marketing Levy of 1%; Provincial Marketing Levy of 4%; GST of 5%. Parking in the hotel parkade is $15.00 per vehicle per night plus tax.

Individuals may book by calling 1-800-663-1144 Please book by April 6, 2011 Quote Booking Number: CEH-GFC1755

BANQUET A Tropical Beach Party banquet will be held at the Coast Edmonton Plaza Hotel. Cost will be $30 and will include activity and a healthy warm meal. Bring your grass skirts, aloha shirts, sarongs and get ready to hula. ACCREDITATION The GCG accreditation procedures will apply. The system consists of colour coded categories and access zones. GCG reserves the right to take away any accreditation if the rules are not followed. The accreditation categories and zones and for this event are as follow: CATEGORIES Green: Delegations

Blue: GCG / Judges

Orange: OC

Red: Medical

Yellow: Media

Black: Security

Grey: Guests & VIPs

1. Competition area 2. Warm-Up area 3. OC office 4. Judges meeting rooms 5. Media room and mixed zone 6. Volunteer room 7. VIP / Hospitality 8. Doping Control 9. Delegation Seating

Accreditation will be distributed upon arrival to the competition venue. The accreditation must be worn to access the venue and the competitive area.

More information on the accreditation procedures will be given at the technical meeting. MEDICAL Dr. Kirk Lewis, Chiropractor, will be on-site. Please see attached release forms. PROTOCOL & There will be performances from our Lausanne Switzerland World AWARD Gymnaestrada teams during the competition. Please join us to celebrate the CEREMONIES over 100 gymnasts from Alberta who are living the "Active for Life" concept of the Long Term Athlete Development plan.

Award Ceremonies

Each Category - Top 8 athletes AA and top 8 athletes per apparatus.

Group – Top 8 Groups AA in each category and top 8 group per apparatus in junior of 4 and 5, senior FIG group and senior development group

Dress code on the awards podium Athletes: Competitive uniform – Leotard, no shoes

HOTEL: Provinces are responsible to reserve hotel rooms for their judges. JUDGES TRANSPORTATION: The organizing committee will provide transportation in inclement weather to the judges to and from the competition venue. It is a pleasant, short walk to the venue from the hotel. MEALS: TO AVOID FOOD WASTAGE AND EXPENSE, JUDGES MUST BOOK THE MEALS THAT THEY WISH TO HAVE PROVIDED BY THE ORGANIZING COMMITTEE. Schedule of meals and times and an order form will be sent to all provinces. Meals will be provided to the judges at the competition venue during scheduled competition and during daily judges meetings. Judges will receive a per diem for meals not provided by the organizing committee. DEADLINES Preliminary Registration February 25 Forms March 25 Payment March 25 Coaches exemption form March 25 Scripts April 20

Souvenirs and Tank tops with the Logo will be for sale in the 2nd bulletin for $ 20.00 prior to Programs the event. Advertising in the programme is also included in 2nd Bulletin, email if you require info prior to that bulletin Photos at the Tom Hamp, who has worked with the late Patrick Tower and with Grace Chiu event at many different Canadian and international gymnastics events, will be the photographer for the event. Check out some of his other non-gymnastics work at Prairie Light Photography. Routine Script 1. All forms must be completed and returned by April 20, 2011. No forms Submission will be accepted after this date and will automatically disqualify the gymnast from the competition without any refund.

2. All forms must be sent to : RGA, 11759 Groat Road, Edmonton, AB T5M 3K6

3. In filling out these forms it is important that the information be very clear. Please ensure that the gymnast’s and coach’s names are legible. We recommend that these names be written in DARK block letters. In the case of light print-outs, please re-photocopy at a darker setting to ensure that the script will be visible to the judges. The coach’s signature is mandatory, we ask that all coaches print their names next to their signature

4. It will be the responsibility of each coach to send by mail (NOT FAX) one (1) copy of each gymnast's or group's form for the judges. The organizing committee will make the necessary copies as required. (a $5 fee is included in the registration fee for this.)

Please use the excel document for your preliminary registration. Please email if you have any problems with the file. Following this page are the following documents required with your Final Registration - another excel sheet will be sent to you for the final registraton. 2011 Western Regionals Rhythmic Gymnastics Championships INFORMATION RELEASE AUTHORIZATION FORM

A. PERSONAL INFORMATION RELEASE FORM 1.0 The personal information you provide to GCG/ Rhythmic Gymnastics Program, and different organizing committees for Provincial and National events, is collected under the authority of the PIPEDA privacy bill for Canada. Information is used to determine your eligibility for competitive and recreational opportunities, age -related events, to facilitate your enrolment, to administer and evaluate programs/courses of benefit to gymnasts, coaches, Board Members, volunteers and judges, and for insurance and statistical purposes. It may be necessary to disclose this information to major funding bodies in order to verify registration and meet the funding requirements. This information will be transferred in a safe format. It will be password protected if it is transferred electronically, or it will be sent as hard copy. 2.0 Registration information required may include: name, age, birth date, address, gender, emergency contact information in case of accident or illness, previous movement experience, position within the club or provincial governing structure, volunteer experience, judging level attained, coaching level attained, performing and/or competitive level attained and citizenship information. Staff members and senior volunteers may have the following information collected and retained: coaching experience, performance appraisals, appointment records, resumes and letters of reference, university equivalency/course information for different aspects of coaching training, attendance records, coach certification numbers, certifications and equivalencies. 3.0 The Privacy Officer for GCG and Rhythmic Gymnastics Alberta are responsible for your personal information, and the personal information concerning any minor children, and they ensure that all personal information is handled in a confidential manner, and all reasonable precautions are taken to avoid loss, theft or unauthorized access, disclosure, copying, use or modification. Anyrequests to view your personal information should be made in writing to the club or provincial or National Privacy Officer Please fill in and sign the following form, indicating that you allow the transmission of personal information as indicated in Paragraph 1.0 of this document.

Name: ______Signature: ______

Date: ______Phone Number: ______Email: ______

Name of Parent/Guardian of participant if under the age of 18: ______

Signature of Parent/Guardian of participant if under the age of 18: ______B. GCG/ Rhythmic Program IMAGE RELEASE FORM Participants at Provincial and National events held in Canada may have their image, likeness, name (excluding personal address, phone, fax number, and/or email address), province, city/town, and club, as well as rank within Canada/Province and previous performing, competitive, judging, choreographing or coaching history, used in publications and on the internet by GCG Rhythmic Gymnastics Program, Rhythmic Gymnastics Alberta (ARSGF) as well as its agents and sponsors from time to time. When signing this form, gymnasts, volunteers, coaches, judges and, in the case of minors, their parent/guardian, agree that they have the authority to provide this authorization/approval to GCG and its agents, and sanctioned organizing committees. A facsimile, a scanned and emailed copy, or a photocopy of this form shall be deemed to constitute an original signed document. I allow the use of personal information as outlined above, and image in GCG Media, including newsletter, website, poster, brochure, video, sponsorship packages.

Name: ______Signature: ______

Date: ______Phone Number: ______Email:______

Name of Parent/Guardian of participant if under the age of 18: ______

Signature of Parent/Guardian of participant if under the age of 18: ______

If Photographs of the athlete are provided to GCG or RGA/ARSGF please send each photograph together with the photographer’s express written permission for GCG/RGA to use the photograph(s) on the GCG/RGA webpages/facebook pages, in publications related to rhythmic gymnastics, and in sponsorship materials for rhythmic gymnastics. Gymnastics Canada Gymnastique Rhythmic Gymnastics Program Canadian Rhythmic Gymnastics Championships 2010 Waiver Form for Participation in any activity related to Rhythmic Gymnastics

______Nom de participant/ Participant Name Please circle all that apply: Gymnast / Coach / Judge / Manager / Event Volunteer

Participant's signature du participant Date

Signature Parent / Guardian if Participant under 18 / Signature du parent ou tuteur si moins de 18 ans Date

Print Name of Parent or Guardian if under 18 /Nom du parent ou tuteur en lettres carrées si moins de 18 ans Date

MEDICAL INFORMATION DR KIRK LEWIS - CHIROPRACTOR

PLEASE SEE WAIVER - Informed Consent to Chiropractic Treatment.

COMPLETE AND SEND WAIVERS WITH YOUR GYMNAST OR COACH IF YOU WOULD LIKE TO APPROVE ADDITIONAL CHIROPRACTIC SERVICES DURING CIC 2010. ALL REGULAR MEDICAL SERVICES (SEE LIST BELOW) WILL BE AVAILABLE. WAIVERS WILL ALSO BE AVAILABLE AT WWW.RGALBERTA.COM AND SIGNED WAIVERS CAN BE FAXED TO 780-427-8153 PRIOR TO MAY 28TH. For National Level Gymnasts competing at CIC 2010 (Canadian Individual Championships) in Edmonton, Alberta, please be aware of the level of care for your gymnast by Dr. Kirk Lewis. Treatment at CIC 2010 for injured participants will include some or all of the following depending on the level of injury. Care for injuries will include the following: 1. ice and electric stimulation 2. soft tissue therapy 3. active and passive stretching 4. joint taping (ankles, wrists etc) 5. joint mobilization.

For those gymnasts that would like to receive chiropractic manipulation please review and sign the additional consent form. If you have questions please contact Dr Kirk Lewis at 780-433-9920 or at [email protected]. Sincerely Dr. Kirk Lewis DC Chiropractor Travel Itinerary

COUNTRY/PROVINCE: CLUB:

ARRIVAL at Edmonton International Airport

Date: Airline: Flight No.: Time: # of Persons in Delegation

DEPARTURE from Edmonton International Airport

Date: Airline: Flight No.: Time: # of Persons in Delegation

DATE: / / Signature: COACH EXEMPTION REQUEST FORM TO BE COMPLETED AND SENT AT THE TIME OF THE NOMINATIVE REGISTRATION TO: PROGRAM OFFICE: 2288 COVINGTON PLACE, VICTORIA, BC, V8N 5N6 A COPY OF THE AUTHORISATION GIVEN WILL BE SENT TO THE ORGANIZING COMMITTEE WHO WILL ISSUE ASCCREDITATION ONLY ON RECEIPT OF THE DULY SIGNED AUTHORIZATION

NAME OF THE COACH

PROVINCE CLUB PASSPORT # WITH THE CAC NAME EVENT FOR WHICH THE EXEMPTION IS REQUESTED DATE OF THE EVENT LOCATION OF THE EVENT LEVEL COMPLETED DATE OF THE COMPLETION LEVEL TO BE COACHED AT THE COMPETITION REASON FOR NOT COMPLETING THE LEVEL REQUIRED PLAN FOR COMPLETION (TIME TABLE) SIGNATURE OF THE COACH DATE AND PLACE NAME OF THE PSO REP APPROVING THE REQUEST SIGNATURE OF THE PSO REP DATE AND PLACE FOR GCG OFFICE USE AUTHORISATION GIVEN BY SIGNATURE DATE AND PLACE RECORD OF CONSENT FOR MINORS

Gymnast Name ______Coach: ______

Event Date: April 26 to May 1, 2011 Edmonton, Alberta Centre for Sport and Wellness - Grant MacEwan University, Edmonton, AB

I ______give my permission for emergency medical/surgical to be given by the Canadian physicians forming part of the event team or such local practitioners as they see fit to select to treat______, who is my daughter.

It is understood that wherever possible I shall be contacted, informed of the problem, diagnosis, treatment required and the hoped results.

During the period of April 27 to May 1 I can be reached at the following telephone numbers; ______or ______Medical Insurance No. ______Province: ______Signature Parent or Guardian Relationship ______Date Place Witness Special health or medical information relating to allergy, previous injury or any special needs and considerations. ______Gala Participation Form

Provincial Gymnaestrada Participation Form

Banquet Participation Form