Southeastern New Mexico Economic Development District/Council of Governments
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SOUTHEASTERN NEW MEXICO ECONOMIC DEVELOPMENT DISTRICT/COUNCIL OF GOVERNMENTS
QUARTERLY BOARD OF DIRECTOR’S MEETING ENMU-Roswell April 12, 2013
MINUTES
1. Call to Order:
The quarterly meeting of the Board of Directors of the Southeastern New Mexico Economic Development District/COG was called to order by Board President Ray S. Cordova at 10:10 a.m.
2. Pledge of Allegiance
3. Roll Call and Introductions:
The following member governments were represented by Directors or Alternates:
MEMBER GOVERNMENTS NON-GOVERNMENT MEMBERS Eddy County—Royce Pearson, Commissioner Eddy County Private Sector-Jim Grantner Lea County-Mike Gallagher, County Manager Lea County Private Sector-Lisa Hardison Lincoln County – Dallas Draper, Commissioner Otero County Private Sector-Bill Mershon Artesia—Phil Burch, Mayor Capitan—Dennis Haskell, Trustee Carlsbad-Nick Salcido, Councilor Carrizozo—Yovanne Lucero, Trustee Cloudcroft – Dave Venable, Mayor Corona-Sam Seely, Trustee Dexter- David White, Mayor Eunice-Matt White, Mayor Hagerman-Connie Andrews, Councilor Hope- Rudy Sales, Maintenance Supervisor Jal-Curtis Schrader, City Manager Lovington-James Williams, City Manager Roswell-Del Jurney, Mayor Ruidoso—Debi Lee, Village Manager Ruidoso Downs—Gary Williams, Mayor Tatum-Marilyn Burns, Mayor Tularosa – Ray Cordova, Mayor
A quorum was present with 20 of the 26 member governments represented. Three of the five Non- Government members were also present. Southeastern New Mexico Economic Development District/COG Board of Directors’ Quarterly Meeting – April 12, 2013 Minutes – Page 2
GUESTS and VISITORS PRESENT: Cathrynn Brown--Representative Nora Espinoza--Representative Michael Vickers, City Planner, Roswell Adam Johnson, Finance Officer/NMFA Jose Aguilar, City Councilor/Artesia Rick Gutierrez, Project Coordinator/Tularosa Sheryl Foland, President-SE/S NM Veterans Commission Coalition Marty Moore, City Manager, Eunice Bill Brewster, Vice President, Souder Miller David Storey, Engineer, Souder Miller Glenn Collier, Eddy County Commissioner Ruby Parks, Dexter Town Clerk Ryan Miller, Accounting Consulting Group Evelyn Holguin, Executive Director, Lovington EDC David Gasch, Lea County Grant Writer Kimberly Shelby, Executive Director, Martin Luther King State Commission
SNMEDD/COG STAFF PRESENT: Hubert Quintana, Executive Director Dora Batista, Grant Coordinator Carolyn Arias, Office Manager of SBDC Mary Ann Burr, SERPO Planner Pansy Moffitt, Office Administrator
4. Approve meeting agenda for April 12, 2013: The agenda for the meeting was included in the board packets mailed to each Director for their review prior to the meeting. A motion was made by Matt White to approve the agenda and Curtis Schrader seconded the motion. Motion carried.
5. Approve minutes of January 11, 2013 Meeting: The minutes of the October 12, 2012 quarterly meeting were included in the packets mailed to each Director for their review. A motion to approve was made by Curtis Schrader and seconded by Mike Gallagher. Motion carried.
6. Review and Adopt Financial Report & Budget Adjustments: Hubert presented the financial report and no adjustments were needed. The Budget is keeping on track and we are about seventy five percent through the year. There were a couple of items which appear high, the audit is not complete and no additional costs are anticipated. Salaries, Fringe Benefits and Travel are high but within the budget parameters and will be fine through remainder of the year. The concern Hubert did have with the budget is that the second half of the year will be tight due to delays by DFA-LGD on getting grant agreements out for CDBG and by NMFA for Colonias grants. The delay will also affect looking at giving staff raises, but in terms of the budget all will work out once Southeastern New Mexico Economic Development District/COG Board of Directors’ Quarterly Meeting – April 12, 2013 Minutes – Page 3
contracts come in. Phil Burch made a motion to adopt financial report and David Venable seconded. Motion carried.
7. Review and adopt 2012 Audit Report—Accounting and Consulting Group: Ryan Miller with Accounting and Consulting Group reviewed and explained results of audit report to Board to Directors. There were minor changes requested which were already in place. Curtis Schrader made a motion accept the Audit Report and Phil Burch seconded. Motion carried.
8. Mayors’ Summit-Lincoln County, May 23, 2013: The Mayors’ Summit has been scheduled for Thursday, May 23rd and we will be sending out a “Mark Your Calendar” notice once speakers have been confirmed. At this time, speakers will be a representative from the Interstate Stream Commission, Chairman of the Mescalero Apache Tribe, and the Lieutenant Governor. There will also be a tour set up after the program in Ruidoso. If anyone would like to suggest a speaker for the Mayors’ Summit, get with Hubert about setting that up.
9. NewMARC Statewide CEDS Discussion: Last summer Hubert approached EDA Regional Director Pedro Garza about obtaining funding for NewMARC to assist the state of New Mexico with their 5 year Economic Development Plan. EDA and Councils of Government will be contributing $89,500 each. The Councils of Government will be receiving assistance with their match from NMFA. There will also be private business partners contributing and in kind assistance from several organizations. Students from NMSU/Arrowhead Center which are enrolled in the economic development doctorial program will be writing the plan. In January of the coming year we hope to have a draft of the Economic Development Plan that the State of New Mexico will find satisfactory to build on and move forward in completion of the project.
10. Discussion of SWREDA/NADO Joint Conference June 5-10, 2013 in Santa Fe—2 Scholarships: SWREDA is having the annual conference in Santa Fe this year. This organization is made up of Executive Directors from New Mexico, Oklahoma, Texas, Louisiana and Arkansas. The conference is also open to staff and board members. The SNMEDD is offering 2 scholarships and if you are interested in attending the conference, please contact Hubert or Pansy. The registration fee, expenses for travel, meals, and hotel rooms will be paid by SNMEDD.
11. Martin Luther King Foundation Program Expansion to Southeastern New Mexico: Kimberly Shelby, Executive Director of the MLK Commission-Albuquerque is here today to ask the SNMEDD Board members for suggestions on funding and establishing an office for a MLK Regional Coordinator in Roswell. The office if located Roswell would be a regional office for Southeast New Mexico. Kimberly stated that their organization partners with the local colleges to establish a place for the coordinator. The coordinator’s goal will be to reach out to the community and find what their needs are. MLK Foundation offers Southeastern New Mexico Economic Development District/COG Board of Directors’ Quarterly Meeting – April 12, 2013 Minutes – Page 4
several programs, for example an Anti-Bullying Program and ACT/SAT training for high schools students considering college. Kimberly will be returning to this area to get the program situated in our region. Any suggestions for possible funding sources would be appreciated.
12. Program and Activity Reports:
Dora Batista—CDBG/Planning/WIA Our district turned in 6 CDBG applications on February 15, 2013. There were two other communities’ applications which were disqualified due to audit issues. The applications were from Carrizozo, Dexter, Hagerman, Hobbs, Lincoln County and Tularosa. The projects were for two water systems improvements, one new senior citizen center, one wastewater & water and two street and drainage projects. There were a total of 32 applications turned in state wide. The application hearings will be May 10th, no location has been set as of yet and I will inform everyone with the details. Let me know which elected official will be representing your community. The CDBG Committee would like to see an elected official at the hearing if your community has applied for funds. Dora will not be at the hearing but Hubert will attend in place of Dora. On March 15th, we turned in nine Colonias applications and this is for the 2013 cycle. We are just completing agreement paperwork for the 2012 Colonias applications. There are nine more applications in our office and seven of these applications were developed and written from our office. The applications submitted are from Carrizozo, Cloudcroft, Hope, Lake Arthur, Loving, Ruidoso Downs and Tularosa. Four applications were submitted individually by mutual domestics which were, North Park (2) in Eddy County, Nogal in Lincoln County and Timberon in Otero County. Two of our applicants were turned down due to audits not being turned in on time. The audits are an important component of qualifying for CDBG grants.
The Workforce Investment Board met this past Tuesday in Roswell and the next meeting will be June 11th and most likely in Portales. The next meeting for CEO’s and Board members will be about the budget, policies changes and contracts for the next fiscal year. Dora is working with Adam Johnson from NMFA, to apply for funding in communities needing to update comprehensive plans or asset management plans.
Carl Kallansrud—SBDC Programs Activity Report New Mexico Small Business Development Center Quarter Ending March 31, 2013 This report includes activity for all of the Small Business Development Centers in the SNMEDD/ COG region: Alamogordo, Carlsbad, Hobbs, Roswell and Ruidoso. With some of March’s final figures not yet in, we can report that for the year to date this Region’s SBDCs have worked with 168 clients, of whom 47 were new clients. Other statistics include: Eleven new businesses were started by SBDC clients. Southeastern New Mexico Economic Development District/COG Board of Directors’ Quarterly Meeting – April 12, 2013 Minutes – Page 5
Seventeen jobs were created. Total capital infusion (loans and equity) was $1,705,150. The New Mexico SBDC held a statewide network meeting on February 26 and 27 in Santa Fe, followed by the 15th annual NMSBDC Day at the Legislature on the 28th. One client is selected each year from each of the state’s twenty centers to be honored at the legislature and at other functions throughout the day. Businesses from the SNMEDD/COG region that were featured were:
Alamogordo SBDC Coble Constructors, LLC Americrete, LLC Bruce and Barbara Coble Carlsbad SBDC Garden Mart, Inc. Mark and Mary Waltersheid Hobbs SBDC Moreno’s Oilfield Service, LLC Abel A. Moreno, Sr. Roswell SBDC Just Chillin’ Ice & Water Steve and Cynthia Green
The Alamogordo SBDC presented a Women’s Business Panel at NMSU-Alamogordo for Women’s History Month. During this quarter they also held their first QuickBooks class, which was well-attended, and made a presentation on youth entrepreneurship for Career Day at Alamogordo High School. The Roswell SBDC’s advisor in Ruidoso, Mike Byrnes, will be starting an outreach campaign to assist Lincoln County businesses to tap into mobile marketing technology before the start of summer tourist season. Most businesses are already online on free
review sites, and Mike will be helping them to “claim” their sites. Any business owner who would like his help can call him at (575) 937-9593. Contact your local SBDC to learn about small business activity and resources available in your area, or for more information about any topics mentioned in this report.
Alamogordo, Sierra Duran, Director – (575) 439-3660 Carlsbad, Larry Coalson, Director – (575) 885-9531 Hobbs, Brandon E. Hunt, Director – (575) 492-4700 Roswell, Carl Kallansrud, Director – (575) 624-7133
Maryann Burr---SERPO Ms. Burr informed the Board that SERPO recently met on March 27, 2013, and acted upon the three roadway applications submitted from Roswell, Carlsbad and Cloudcroft. The top prioritized roadway project was from the City of Roswell. Usually, the top roadway project is programmed for funding.
Regarding Transportation Alternatives Program, Ms. Burr explained that TAP applications are usually considered during the month of March, however, due to new changes in the program, an additional meeting is being planned. New guidelines, forms and resolutions are anticipated by the end of April. Local governments who had projects (for previously selected Enhancements) for FY14 and FY15 will have to re-apply. RPO planners have met with NMDOT as those guidelines are being developed. The Board Southeastern New Mexico Economic Development District/COG Board of Directors’ Quarterly Meeting – April 12, 2013 Minutes – Page 6
had questions on those applications from the previous fiscal years that were being required to re-apply.
Regarding the New Mexico Highway Safety Program (NMHSIP), SERPO is awaiting word from NMDOT regarding the six safety applications submitted from SERPO’s region. The Planner added that NMDOT guidance and new instructions are being awaited for future application.
Currently, NMDOT is making preparation for its statewide Long Range Plan. Additionally, NMDOT is making plans for the statewide Functional Classification review and expect to hear more as far assistance to RPOs by May 15, 2013.
Ms. Burr spoke to future training, Project Concept to Completion, planned for the first week in May (Las Cruces, New Mexico)—the information has already been submitted to RPO representatives. SERPO’s area has five slots, initially, to be filled on a first-come, first-serve basis for those local governments with local lead projects in the STIP with any unused slots from southern New Mexico filled later. It is also hoped that a contractor from the area will be able to participate in the training.
Christine Sisneros—Website Update Christine assisted Dora to prepare 2013 CDBG and Colonias applications which included filing incoming paperwork into a binder for all CDBG/Colonias applications/grants. Sent out legal and non-legal notices to the local newspapers for CDBG/Colonias projects and SERPO meeting, assisted with environmental letters and various notices to agencies. Prepared packets of CDBG policies and resolutions needing updating to send to the communities. Copied mailed CDBG/Colonias correspondence to DFA or NMFA.
Answered phone/messages to staff, opened dispensed mail, ordered office supplies, filed correspondence for the office, copied scanned to a flash drive - CDBG and Colonias applications, transcribed January 2013 Board Meeting Minutes, mailed out Mark Your Calendars, copied and prepared Board Meeting Packets for April 2013 Board meeting and mailed, reminder call to Board members about meeting this month.
Updated SNMEDD Website and Red Address Book as needed.
Adam Johnson—NMFA Adam passed out a packet to Board Members and stated that NMFA is expected to be in full operation. The 2012 Audit will be released soon to our May Board. In June NMFA will be doing a $50 million bond sale and our AA one rating still remains which means we are off of Moody’s watch list. NMFA will be able to continue offering low interest rates to our communities that need to use our programs. Adam provided a list of the different programs which NMFA will fund. The new programs being offered are the Comprehensive Plans, Asset Management Plans and the Energy Audits. As Dora mentioned, we are going to be working with communities to update their Comprehensive Southeastern New Mexico Economic Development District/COG Board of Directors’ Quarterly Meeting – April 12, 2013 Minutes – Page 7
Plans. The nice thing about the Comprehensive Plans is that there is language in the state’s economic development act, which states if you do have an active local economic development act you will have a plan in place beside the economic development plan or a comprehensive development with a economic development component in it. With that language between the statute and our policies, Adam will be able to take applications without any of the tests and get you the full grant amount. Adam knew the tests have been difficult in the past. A recent success was with the Village of Cloudcroft. Additionally there are more planning funds and we have just under $4 million available. On the NMFA website there are guidance documents for the different applications. A lot of these projects are different, communities are different and Adam and his staff are ready to assist with your questions.
Pansy Moffitt—2010 Census Update Participated in 2 Census Webinars. Assisted 2 communities with census information. Attended a meeting, on behalf of Hubert, concerning starting a Community Kitchen (commercial kitchen with shared space and multiple users) sponsored by the Rio Grande Community Development Corporation—“a non-profit organization that provides a support infrastructure to community members in the areas of economic development, education, community health, and land use issues.”
Attended State Auditor’s Workshop, March 25, 2013 in Ruidoso.
Tentative date for ICIP workshop is July 17, 2013 in Roswell. They are looking at several changes in the ICIP database. The workshop will possibly include training from the Capital Outlay Bureau and the Community Development Bureau.
Hubert Quintana—District Activity Hubert’s report with District Activity is in a handout provided in the Board Packet. We have broken it down to various activities that occurred during the quarter.
SNMEDD just got a new EDA grant approved which amounted to $180,000 over three year period 2012 to 2015. The SNMEDD will need to provide a 50% match. The SNMEDD share annually will come from membership dues and funds we receive from our communities for the administration of their grants. The contract ends December 31, 2015 and we are in good shape with EDA until that time. Also many thanks to our Legislators for their help with Capital Outlay, funding for the COGs in HB 2 and support for legislation sought by our member governments.
13. Program Southeastern New Mexico Quality Care for Veterans Coalition—Sheryl Foland. Mayor Del Jurney requested to introduce guest speaker Sheryl Foland to explain their joint efforts in establishing a community coalition to bring services to our area veterans in Roswell and Southeastern New Mexico. Sheryl contacted the Veterans Administration of Southeastern New Mexico Economic Development District/COG Board of Directors’ Quarterly Meeting – April 12, 2013 Minutes – Page 8
Rural Health in Salt Lake City for information and found that there is no representation for veterans in our area. Sheryl is encouraging all the southeastern communities to host outreach enrollment events because veterans are required to enroll to receive services. The coalition’s goal is make the process of obtaining health care and other benefits closer to home. There will be no cost to your communities to sponsor enrollment events. ORH will provide all materials to have events and the Vet center from Las Cruces will assist with enrollment. Project Arch was one our hopes and unfortunately Congress has ceased funding at the end of this year, due to lack of a congressional advocacy. Project Arch would have facilitated bringing service closer to vets in this area. Project Hero is now our only option and we ask for your assistance to encourage our congressional delegates to support this initiative for appropriations. We are trying to become the standard benchmark for rural communities across the United States especially in the West. We want to build partnerships with Federal Government Agencies through the White House Office of Rural Council and communities/agencies/entities to help further our efforts. Our intent is to advocate veterans and their families to build stronger communities in SE New Mexico, New Mexico and United States. We will need your efforts to support our efforts and invite everyone to join our coalition and there are is no cost at this time. The stronger our voice the more we can bring in line to the rural areas especially Southeastern New Mexico.
Veterans Coalition Executive Board
Sheryl Foland, LMSW, Mental Health & Substance Abuse Professional President Robert Donnell, Retired, EDC of Roswell-Chaves County, NM Vice-President Michael Vickers, Planning Director, City of Roswell Treasurer Brooke Linthicum, Public Relations Director ENMMC Secretary
Members-at Large Del Jurney, Mayor, City of Roswell TBD TBD
14. Legislative Review of the 51st Legislative Session by Area Legislators:
Representative Cathrynn Brown: Representative Brown thanked Sheryl Foland and Mayor Del Jurney for their outstanding presentation in assembling a coalition to bring services to our area veterans. Representative Brown covered House/Senate Bills of interest that were acted on by the Governor. See Legislative website for text at www.nmlegis.gov.
House Bill 18 - Drinking Water System Financing Southeastern New Mexico Economic Development District/COG Board of Directors’ Quarterly Meeting – April 12, 2013 Minutes – Page 9
House Bill 40 – Designation of Benefit Corporations-Pocket Veto-Will be introduced at another time. Public Regulation Commission – Per voters request for changes; the part of PRC that deals with corporations has been transferred to the office of Secretary of State. Insurance issues will be handled separate from PRC. There was lots of bipartisan support on these changes. House Bill 374 – Safe Haven for Infants Site Definition House Bill 415 – Public Water Supply Contaminant Testing House Bill 448 – Removal of Lands from Watershed Districts House Bill 615 –Volunteer Firefighters Stipend House Bill 641 – Public Peace, Health, Safety & Welfare Film Production Tax Credit Senate Bill 24 – Local Government Investment Pool Senate Bill 93 - City water storage tank contractors Senate Bill 118 – Economic Development Fund Reporting Senate Bill 154 – Hours of Sunday alcohol sales Senate Bill 176 – Subdivisions Act Definitions Senate Bill 182 - Procurement Code changes Senate Bill 185 – Frontier Communities Program Senate Bill 320– Assistance Animal Act Changes Senate Bill 335- Assisted living facility contract refunds Senate Bill 371 - No social media access for employers-Stalled out, need to address exceptions for employees of labs Senate Bill 431 – County Firefighting contracts Senate Bill 438 – Municipal Incorporation Requirements Senate Bill 479 - Adequate subdivision water supply Senate Bill 480 - Subdivisions Water Permits Representative Brown felt it was a productive session and also voted for a reduction on the corporate income tax rate. This reduction would enable New Mexico to become competitive with the surrounding states which will attract new companies and jobs.
Representative Nora Espinoza: Representative Espinoza thanked Hubert Quintana and SNMEDD staff for all the great support/assistance given to Legislators.
Representative Espinoza passed along messages from: Representative Candy Spence- Ezzell, unable to attend Board Meeting due to medical appointment and Senator Cliff Pirtle had a prior commitment/meeting and that both would have liked to have been here.
Representative Espinoza stated that during the session there were 1,317 bills introduced, 298 bills approved, not all were signed. There were certain bills not passed that Rep. Espinoza felt will be needing further discussion such as: Southeastern New Mexico Economic Development District/COG Board of Directors’ Quarterly Meeting – April 12, 2013 Minutes – Page 10
Placements of liens on residential property.
Address issues with NM educational system: A large number of high school students graduating still lack comprehension of basic skills such as reading, writing and math.
Lottery scholarships running out of funds and possible solutions.
Representative Nora Espinoza also explained her stand on House Memorial 95 which was passed by the Education Committee. The HM 95 listed several books as recommended reading for students of New Mexico to encourage cultural diversity. These same books listed in HM 95 were banned by another state due to content. Representative Espinoza read excerpts of one of the books at the Board Meeting and she felt these books advocated hate and racism and should not be included in any of our schools curriculum. SNMEDD Board President Ray Cordova’s recommendation to the Board was to have House Memorial 95 and list of recommended books be added to the next Board meeting’s agenda for discussion. Representative Brown also requested that SNMEDD Board of Directors consider a resolution and to take a position against the books listed in HM 95 and that the resolution be added to the agenda for the next meeting. Hubert Quintana stated he would contact Representative Espinoza to collaborate on writing a resolution addressing the books.
15. Comments/Announcements and Information Sharing: Hagerman’s Councilwoman Connie Andrews informed everyone that Fatman’s Beef Jerky is up and running after a three year process.
16. Adjourn: A motion was made by Phil Burch to adjourn and Dave Venable seconded. Meeting adjourned at 12:45 p.m.
LUNCH
APPROVED:
______Ray S. Cordova, President Date
ATTESTED BY:
Southeastern New Mexico Economic Development District/COG Board of Directors’ Quarterly Meeting – April 12, 2013 Minutes – Page 11
______Hubert H. Quintana, Secretary Date