Sideburn Run Recreation Association

1. SIDEBURN RUN RECREATION ASSOCIATION 2. Board of Directors Meeting Minutes for the November 17, 2011 meeting

I. Call to order Mr. Greg Schuler as President called to order the regular meeting of the SRRA Board at 7:35 P.M. on Thursday evening, November 17th at the Furlich residence. The agenda was provided previously via email.

II. Roll call The following Board members were present: Greg Schuler, John Biskaduros, Danielle Furlich, Mike Summersgill, Marilyn Deppe, and Margaret Pontzer, with George Genge arriving late. Scott Flory, Linda Shilts, Victoria Fisher, and Pat Soto were unable to attend.

III. Approval of minutes from last meeting The draft minutes from October 20th had been previously distributed via email for review and comment. Motion was made to approve the minutes as written, and were approved by the Board.

IV. Old Business 1. Need to encourage membership to volunteer for the Board of Directors. We should use upcoming “Leafapoolooza” to recruit. The ballot needs to be completed; names of potential members to be approached included Steve Volmer, Dorie Schieffer, John Gould, and Jim McHugh. Scott will prepare a Ballot Newsletter, should go out by the 10th (action 1). Bisket will republish the current roster and list of jobs (action 2). 2. Greg obtained info regarding lifeguard hours and will determine how to split the $1100 allotted to bonuses for the past season. Closed.

V. New Business 1. Member updates:  Treasurer: Marilyn distributed the P&L and current Balance Sheet via email, Greg led the review. Candy and ice cream income and expenses were updated after last meeting’s discussion, and numbers all check. Victoria confirmed that she and Marilyn resolved any differences in the books with membership and fees paid, and that 5 members are still currently on the payment plan. The Board reviewed income, then expenses, with Marilyn’s concerns being the Electric and Verizon bills. For the Swim budget, account requires a minimum balance and needs to cover NVSL fees in the spring. In further analyzing the expenses, we will still require a twice-per-week trash pickup but can reduce the bill with a smaller container; George will order a smaller cart in the spring (action 3, George). Mike has submitted his final bill for landscaping. All documents have been provided to the auditors, and property tax has been paid.  Activities: Scott to send an email via the distro list to announce upcoming “Leafapoolooza” (action 4) and Danielle will post an update on Sharky (action 5).  Operations: Mike analyzed inputs for leaf pickup and determined Mow Cow will provide the best price ($59 first 10 minutes, $5 per minute thereafter), to which the Board approved. George relayed that the new fence is installed at the upper parking lot, which replaced the one the neighbor took down for construction work. Per the County, we need to comply with the foot bath rules and still need an estimate for the concrete repair (action 6).  Membership: Victoria emailed updates on the members still on payment plans and that 2 more bond redemption requests came in.  Swim & Dive: Margaret has communicated with Tammy Burns and Elizabeth Simon regarding getting together to formulate a process for Team Rep selection. An email will go out shortly announcing the meeting and extending participation to all former Team Reps and any interested volunteers. Marilyn has kindly offered to host the meeting, scheduled for Tuesday, 13 Dec. Margaret also received an email from Vanessa requesting a pool reservation for Sunday, 9:00-11:00 on June 10 to host the Divisional Dive Rep meeting and Judges Clinic; date was approved.  Planning & Budget: NTR  Admin/Comms: NTR. 3. Final discussion went back to the status of Board membership, and all current members were assigned to consider volunteers for membership (action 7).. 4. Marilyn needs to complete a final budget reconciliation before the end of the year (action 8).

VI. Action Item Review (new and outstanding) . 6.09.07 S&D and Membership Chairs (with S&D Treasurer as needed) to research new members who may not have become members of the pool, which is against NVSL rules (Margaret to coordinate) . 9.15.10 re-contact FCPS POC regarding bus parking in the SRRA lot as a potential source of income for the pool (Bisket) . 10.20.1 Draft an ADA compliance plan (Greg) . 10.20.4 Obtain an estimate from Findley Paving for the parking lot (Mike) . 11.17.1 Prepare a Ballot Newsletter (Scott) . 11.17.2 Republish the current roster and list of jobs (Bisket) (complete) . 11.17.3 Order a smaller trash cart in the spring (George) . 11.17.4 Send an email via the distro list to announce upcoming “Leafapoolooza” (Scott) (complete) . 11.17.5 post an update announcing Leafapoolooza on Sharky (Danielle) (complete) . 11.17.6 Obtain an estimate for the concrete repair (George) . 11.17.7 Reach out to potential future Board members (ALL) . 11.17.8 End of Year Budget Reconciliation (Marilyn) . 11.17.9 Set up group online workspace (Scott)

VII. Determine next meeting and adjourn:

Next month’s meeting is scheduled for 7:15 PM, Thursday, December 15 at the Biskaduros residence. The meeting was adjourned at 9:26 PM.

Minutes submitted by: John Biskaduros, December 13, 2011 Minutes approved by: SRRA Board, January 26, 2012